At school, we also have our own office system. The functions of the school office system are different according to the different subsystems. For example, the functions of the official document management subsystem include four basic functions: receiving, issuing, signing newspapers and file management. With such versatility, the function of the school office system is to organize the establishment of clear office processes, improve the internal management and office capabilities of the organization, and establish an organizational mechanism for coordinated response. What is the function of the specific school office system? What is the function of the school office system? Come and have a look with me in the article! What are the functions of the school office system?

1, document management subsystem:

The school office system can complete the management, briefing, sending and receiving of information and filing of all kinds of documents. It includes four basic functions: receiving, publishing, signing and file management.

(1) Receipt: it refers to the whole process of receipt, planning, distribution, instruction, circulation, undertaking and filing of various documents (including electronic documents and special documents), letters (ordinary letters and registered letters), telegrams, signing reports, meeting minutes and situation reports received by the unit.

(2) Issuing: it is the whole process of drafting, reviewing, comprehensively processing, issuing, countersigning, issuing and filing all official documents drafted by the unit.

(3) Sign the newspaper: it is a document tool for making speeches, asking for instructions and reporting the situation between the upper and lower levels of the unit, which is used for various transactions. Divided into approval and reading. The approval is used to draw the approval and instructions of the superior leaders or relevant functional departments. The readings are used to report the work and reflect the situation to the superior leaders.

(4) Archives management: keep and manage all documents such as receiving, sending and signing that have been filed by the receiving and sending Wen Zi system for inquiry and filing.

2. Integrated information management subsystem:

The integrated information management subsystem is an information management module, which can configure information columns and contents according to the actual situation of each unit. Information maintenance and browsing use browsers, which can be integrated with existing business systems. For example, colleges and universities can set up news, office, academic professor education, student management, comprehensive services, online education for professors and other columns. And the provincial and municipal management part can be equipped with news trends, document information, meeting arrangements, data reference, statistical data and other columns.

3. Conference management subsystem:

It is mainly used for meeting arrangement, sending meeting notices and recording meeting minutes, which can be viewed and recorded by participants.

4. Information exchange subsystem:

The school office system is used for information exchange between the management department and the school. It can realize the information exchange between the office system of the education department and the office system of the Ministry of Education, local education bureaus and universities. The office system of cities and counties can exchange information with the office systems of primary and secondary schools, provinces and cities; The school office system can exchange information with the management department.

5, personal information subsystem:

Including address book, going out to register, today's work, schedule, etc.

Second, what is the function of the school office system?

Through the concept and application of the school office system, we can clearly find that the office system in colleges and universities helps organizations to establish a coordinated and responsive organizational mechanism by establishing clear office processes, flat organizational structure, transparent feedback and communication system, and rapid decision-making and execution system, thus improving the internal management and office capacity of organizations.