After students graduate, the school will send the files of unemployed graduates to the talent exchange center where students come from (normal majors are generally sent to the Education Bureau, and non-normal majors are generally sent to the Personnel Bureau). Graduates who have not signed an employment agreement at school and have been sent back to their places of origin can go back to school for reassignment if they contact the employment unit within two years. City, county and state education bureau talent exchange center is a specialized agency that manages personnel files of various institutions, and all kinds of procedures related to files can be handled in the talent exchange center.

Preparation materials for document retrieval:

1, prepare materials

Unit extraction: you should hold the letter of introduction issued by the unit and the identity documents of the staff who come to handle it;

I extract: I should bring the file transfer letter, archivist's labor contract, employment record and social security certificate issued by the unit with file management qualification;

Entrusting others to withdraw: there is a filing (transfer) letter issued by the client unit, the power of attorney of the client, the original or photocopy of the client's ID card, and the original and photocopy of the trustee's ID card.

2. Fill in information: register personal information and archive destination information in the archive as required.

3. File handover: The staff will check the sealing condition of files, seal unsealed or damaged files, stamp them, and then hand them over to the people who come to handle them.

To access and store files:

1. Prepare relevant materials according to personal circumstances, issue a file transfer letter to the talent center, and pay the fee when opening the file transfer letter. Then the clerk will remind you that there should be the following four materials in the file: registration card, graduation certificate, file transfer form, and letter of introduction of administrative and salary relations (there are no files for these four materials, but the cadre status is gone);

2. After getting the file transfer letter, go to the file storage office to retrieve the file. If the file is sealed, you can carry it yourself;

3. After returning to the talent center with the file, give it to the clerk, who will check whether the file is short of materials;

4. If the missing materials are inspected, they will be filled. At this time, there are two possibilities. One is to return the file, fill it out and return it together. Second, the archivists accept and issue a notice of supplementary archival materials. After the materials are ready, you can send back the materials that need to be supplemented together with the notice.

5. After the file is accepted, the clerk will issue a letter of entrustment of the personnel file, which is the proof that the file exists in the talent center and needs to be properly kept. If it is lost or damaged, it can be used to discuss.

To sum up, after students graduate, the school will send the files of unemployed graduates to the talent exchange center where the students are located (normal majors are generally sent to the Education Bureau and non-normal majors are generally sent to the Personnel Bureau). Graduates who have not signed an employment agreement at school and have been sent back to their places of origin can go back to school for reassignment if they contact the employment unit within two years. City, county and state education bureau talent exchange center is a specialized agency that manages personnel files of various institutions, and all kinds of procedures related to files can be handled in the talent exchange center.

Legal basis:

"Measures for the implementation of People's Republic of China (PRC) Archives Law" thirteenth.

Organs, organizations, enterprises, institutions and other organizations shall, in accordance with the provisions of the State Archives Bureau on the transfer of files, regularly transfer files to the relevant national archives. Archives belonging to the central, provincial and municipal national archives shall be handed over to the relevant national archives within twenty years from the date of the formation of the archives; Archives belonging to the receiving scope of the county-level national archives shall be handed over to the relevant county-level national archives from the date of the formation of the archives 10. With the approval of the archives administration department at the same level, files with strong professionalism or need to be kept confidential can be extended to relevant archives; The archives of the revoked unit or the archives that may be unsafe or seriously damaged due to poor storage conditions may be handed over to the relevant archives in advance.