1997 the overseas study service center of the Ministry of education has set up an overseas student file management office to provide file storage services for overseas students at their own expense. No matter where you are, you can leave your personnel files here as long as you study abroad at your own expense. Now, we will introduce the declaration procedure for you in detail.

Go through the filing formalities

In order to handle the filing formalities smoothly, please be sure to prepare all the necessary materials, including my ID card, the admission certificate of foreign educational institutions, the letter of introduction from the original unit and the filing fee. You need to come to our room in person to go through the filing formalities.

entrusted agent

If you have left the country, you can entrust others to do it for you. The agent issues a copy of your power of attorney, passport and admission certificate of foreign educational institutions, and brings my valid certificate for the record.

returned students

For the returned overseas students who have not yet implemented their work units or work units, they need to go through the filing formalities with the Certificate of Returned Overseas Students, foreign academic qualifications, degree certificates and other documents and file management fees issued by the Education Department (Group) of our embassy (consulate) abroad.

Fill in the registration form

After the approval, you (or the entrusted agent) need to fill in the "Archiver Registration Form" and sign the study abroad agreement. Our office will send a "notice of post adjustment" to your former unit.

Shift notice

After receiving the file transfer notice, your original unit will forward your file and the File Transfer Notice to our office. After verification, our office will return the receipt of the File Transfer Form signed and sealed to your original unit.