College graduates need to check their student status, which is the basis of graduation qualification. The student status file mainly includes student registration form, personal basic information machine-readable card, registered major, courses studied, test score record form and student status change record, etc. The student status files are stored in the school status management department as the basis for schools and education administrative departments at all levels to inquire, check and audit graduation qualifications.

The archives of graduates' school status refer to the archives of college students who passed the national unified examination and were admitted. It records the results of college entrance examination, academic performance at school, family status, performance during school and rewards and punishments in the form of written materials. Graduates' personnel files are converted from student status files, which means that after graduation, graduates' transcripts are put into their student status files, and then the files are transferred by the school to the personnel department of the graduate employment unit or the entrusted talent exchange institution. At this time, the student status file officially becomes a personnel file, which can only be realized after the graduates sign an employment agreement with the employer or the entrusted talent exchange institution, perform the relevant graduation procedures and obtain the registration card.