I. Travel expenses
Travel expenses refer to transportation, accommodation, public and miscellaneous expenses and other expenses incurred during the travel period. Travel expenses are an important recurrent expenditure item for administrative institutions and enterprises.
Second, the company's travel reimbursement system
Company travel expense reimbursement regulations
Article 1 These regulations are formulated to standardize the company's expense management, save expenses and reduce costs on the premise of ensuring good working conditions for employees on business trips.
Article 2 Tolerance types are divided into the following four categories:
(1) Business activities related to the company's production and operation;
(2) Various meetings and trainings related to the company's business approved by the company;
(3) Other official activities approved by the company;
(4) The expenses for going abroad on business shall be implemented in accordance with the relevant regulations of the state and the group company.
Article 3 Before going on a business trip, employees must fill out a business trip report, indicating the reason, main location, route, time and means of transportation of the business trip, which will be signed by the head of the department, the head of the finance department and the competent leader as the basis for borrowing and reimbursing.
Outgoing training needs to be audited by the Human Resources Department, and the loan formalities should be handled in the Finance Department with the approved Outgoing Training Approval Form.
Article 4 Travel expenses borrowed by employees in advance must be reimbursed in time and within 15 working days after they come back from business trip. Those who fail to report within the time limit will be deducted from next month's salary, and those who have not repaid the original loan may not borrow it again.
Article 5 The upper limit of reimbursement for employees travelling on business trips by means of transportation is:
postal service
Take transportation
Senior managers, chief researchers, chief engineers and chief marketers.
Soft sleeper for airplanes and trains.
Middle managers, chief engineers, deputy chief engineers, chief researchers and branch secretaries.
Hard sleeper of plane and train
First-rate and second-rate researchers; First-and second-class engineers; Supervisor; Senior operators and operating technicians; Sales department manager
One-way, train hard sleeper
Other personnel (including temporary workers and flexible workers)
Train hard sleeper
Note: (1) Other personnel who need to fly from Kunming under special circumstances, such as carrying precious metals or discounted air tickets close to the train fare of the day, should explain the reasons in the business trip report and be signed by the competent leader for approval. Tickets departing from Kunming are purchased by the DangZhengBan in a unified way, and can only be used as reimbursement credentials after being signed by the agent of DangZhengBan.
(2) Employees who take the hard seat on the train during business trips shall be subsidized at 30% of the actual hard seat fare.
Article 6 Accommodation expenses of employees during business trip shall be reimbursed, and the accommodation expenses shall be calculated and paid according to the actual business trip days, and the food allowance and local transportation expenses shall be paid in lump sum and according to the natural business trip days.
Article 7 Reimbursement standards for accommodation expenses of employees on business trips:
1. Employees going to the same destination should stay together, and the per capita daily accommodation fee shall be reimbursed as follows:
General areas and special areas in provinces and other provinces
2. Employees who cannot be together on business trips shall be reimbursed according to the following standards every day.
Arriving at the destination accommodation reimbursement standard general area
Reimbursement by ticket, if it is less than 120 yuan (including 120 yuan), it shall be reimbursed according to the face value; Those higher than 120 yuan will be reimbursed according to 120 yuan, and the excess will not be reimbursed.
Special area
Reimbursement by ticket, below 150 yuan (including 150 yuan), at face value; Those higher than 150 yuan will be reimbursed by 150 yuan, and the excess will not be reimbursed.
Note: (1) The reimbursement of the above accommodation fees shall be based on legal bills.
(2) Special zones refer to Shenzhen, Zhuhai, Shanghai, Beijing, Guangzhou and Haikou in Hainan Province.
(3) Accommodation expenses of employees during business trip shall be paid according to the number of days in accommodation invoice, and those staying with relatives or friends or without accommodation invoice shall be paid according to the daily 40 yuan.
(4) If employees travel by train, coach or ship at night, the accommodation fee shall be calculated as 40 yuan per night.
(5) If two or more employees travel together, they must reimburse the travel expenses together after returning, not separately.
Article 8 During the business trip of employees, the local transportation expenses shall be calculated and paid according to the daily 20 yuan (the marketing personnel shall be calculated and paid according to the daily 30 yuan), and shall not be reimbursed by the ticket. For special circumstances that need to be reimbursed according to the facts, the lump sum method will no longer be implemented after the approval of the competent leader; For employees carrying precious metals, the transportation expenses can be reimbursed according to the ticket, and the transportation subsidy of the day can be deducted; Employees who bring their own means of transportation will no longer be reimbursed for transportation expenses. Employees who have enjoyed the day's transportation allowance will no longer be reimbursed for bus tickets from the airport to the urban area.
Article 9 The lump sum standard of food allowance for employees on business trip:
Cities and counties in general areas in the province and special areas outside the province
Note: (1) Employees' food allowance for business trip shall be calculated and paid according to their daily location, regardless of the mode and attendance.
(2) The business reception expenses incurred by employees on business trips must be approved by asking for instructions, and reimbursed after deducting the food subsidy for the day according to the actual amount.
(3) Business reception expenses incurred by employees on business trips must be reimbursed together with travel expenses, and not separately.
(four) travel to Yunxi and its subordinate factories and mines, provide accommodation, no subsidies; If no accommodation is arranged, the food subsidy shall be calculated according to the provincial standard and reimbursed according to the provisions of Article 10.
Article 10 When employees go out to attend meetings and long-term training, their accommodation expenses and local transportation expenses shall be reimbursed according to the facts, excluding food subsidies, and they shall be reimbursed according to the travel regulations on the way. No meals are arranged during the meeting, and the lump-sum method of food subsidy for business trip shall be implemented.
Eleventh employees go out to participate in short-term study and training, the period shall not exceed 30 days. During the study and training period, no food subsidies will be issued. However, if the study and training place is in this city and no accommodation is arranged, relevant certificates are required, and the food allowance can be calculated on a daily basis 10 yuan.
Twelfth employees need to travel in the field for more than 30 days (including 30 days), the following subsidy standards.
1, lump-sum accommodation fee standard:
The content standard can be accommodated together, and the per capita daily accommodation fee.
Reimbursement by ticket, lower than 80 yuan (including 80 yuan), according to the face value of reimbursement; Higher than 80 yuan, 80 yuan will be reimbursed, and the excess will not be reimbursed.
Can't live together, per capita daily accommodation.
Reimbursement by ticket, if it is less than 100 yuan (including 100 yuan), it shall be reimbursed according to the par value; If it is higher than 100 yuan, it will be reimbursed according to 120 yuan, and the excess will not be reimbursed.
2. Food subsidy standard: per capita daily.
3. Local transportation subsidy standard: per person per day 10 yuan, without reimbursement by ticket.
Twelfth new employees can be reimbursed from the original unit or school to the company's travel expenses and baggage handling fees, travel expenses are reimbursed by the train hard sleeper ticket.
Thirteenth provisions on the reimbursement of round-trip travel expenses for employees who enjoy family leave during their visit:
1. Employees who visit relatives once a year can be reimbursed according to the facts, and those who visit relatives once every four years can take care of themselves according to 30% of their salary (basic salary, post salary and annual performance salary), and the excess can be reimbursed according to the facts.
2. Employees' travel expenses for visiting relatives shall be reimbursed by the train hard seat ticket, and those who have reached the age of 50 may be reimbursed by the train hard berth ticket.
3. If the travel expenses incurred during the period of visiting relatives cannot provide hard seat or hard sleeper tickets, the corresponding train fare certificate shall be issued as the basis for reimbursement.
4. The type of home leave can only be reimbursed after being reviewed by the Human Resources Department.
Article 14 All personal expenses of employees during business trip shall be borne by individuals.
Article 15 The travel expenses of members of the board of directors and the board of supervisors of the company shall be reimbursed according to the standards of senior managers.
Article 16 If an employee loses a ticket for a necessary route during a business trip, he must explain the situation and have a witness to prove it. After being signed by the department head and reported to the competent vice president for approval, it will be reimbursed according to 90% of the original ticket amount.
Article 17 Employees who go abroad on business shall be reimbursed in accordance with the provisions of the state on expenses standards and management measures for personnel going abroad.
Eighteenth official car travel management measures shall be formulated and reviewed by the party and government office.
Article 19 These Provisions shall be implemented as of the date of issuance, and the right of interpretation belongs to the Finance Department of the Company. In order to control the reimbursement of travel expenses, many companies have stipulated travel expenses. If you want to travel abroad, some expenses you need will be limited, and you need to use relevant vouchers when reimbursing.