Draw up the conference reception plan: generally including reception policy, reception specifications, reception contents, reception schedule, reception responsibilities, reception funds, etc.
Training receptionists: conference receptionists and volunteers learn and master relevant reception knowledge according to specific reception objects, get familiar with the basic situation and characteristics of reception objects, and do a good job in reception.
Implementation of reception matters: arrange meals, accommodation, transportation, security, translation and accompanying personnel, reception items, entertainment activities and other matters according to the obtained information of participants, budget standards and special requirements of participants.
Pick-up guidance: determine the welcome specifications, set up pick-up signs, grasp the arrival situation, and then warmly receive, organize welcome teams and present flowers according to the needs of the meeting. During the conference activities, the conference staff will guide the participants to the venue, seats, accommodation rooms and the route and specific location of the places that the participants may ask.
Registration and sign-in: guide participants to register when they arrive at the venue, and sign in when they attend the meeting. Conference receptionists should check documents, log in information, receive materials, distribute documents, pre-charge, arrange accommodation and other matters.