It is very important to do a good job in the management and service of personnel files of floating personnel. All departments and units should strictly implement the requirements of the Notice of the Central Organization Department and Ministry of Human Resources and Social Security on Printing and Distributing the Regulations on the Management and Service of Personnel Files of Floating Personnel. In order to effectively improve the service level of personnel file management of floating personnel in this Municipality and promote the smooth and orderly flow of human resources, relevant matters are hereby notified as follows.
First, strengthen the management of archives work
The personnel file management service of floating population in this city is mainly undertaken by the human resources public service centers affiliated to the municipal and district human resources and social security bureaus, and the Beijing Public Human Resources Service Center coordinates and guides the work of the human resources public service centers in various districts. The human resources service institutions authorized by Beijing Municipal Bureau of Human Resources and Social Security provide management services in accordance with the policies and regulations of the state and this Municipality on personnel files of floating population. In order to improve the efficiency of personnel file management of floating population, the street carries out the file management service of unemployed people with reference to the personnel file policy of floating population, and accepts the business guidance and supervision of the district file management service organization.
Archives management service institutions shall standardize the daily management of archives, and establish and improve the work norms and service processes for receiving, forwarding, utilizing and keeping archives and collecting, sorting and archiving archival materials. The personnel files of floating personnel can be received and managed by the file management service organization where the floating personnel's household registration is located or where the current work unit is located. Resignation, non-return or dismissal of cadres, termination of labor contracts, dismissal from public office, etc. , by the party committee or organization, personnel and other relevant departments to make a conclusion or punishment. After the confidentiality review, the cadre and personnel archives work institution of the original management unit will transfer the archives to the archives management service institution where my household registration is located for safekeeping. If the floating personnel die, their files shall be kept by the original file keeping institution, and the files of heroes and model figures who have made special contributions to the country and society shall be handed over to the relevant archives in accordance with the regulations.
Second, improve the file management service.
Improve the digital service level of archives, popularize and apply new technologies such as electronic licenses, electronic official documents and electronic signatures, continuously expand the collection channels of archival materials through information exchange, promote the inclusion of information data such as electronic labor contracts and electronic professional qualification certificates into archives, explore the establishment of mobile personnel digital archives supported by government data, and improve the working mechanism of cloud collection and interoperability of archival information data. The use, transmission and confidentiality of personnel digital files of floating personnel shall be managed according to the relevant requirements of paper files.
Strengthen the construction of archives content, strengthen the coordination and linkage between archives management service institutions, archival material forming units and floating personnel, and clarify rights and obligations by signing an entrusted filing agreement. With the goal of promoting the career development of migrant workers, we will establish and improve the collection mechanism of archival materials and actively collect relevant materials according to regulations. Guide and encourage the archival material forming units to incorporate materials that truly reflect the compliance, important work and achievements, honesty and trustworthiness of migrant workers into the archives, and give full play to the role of migrant workers' personnel files in promoting the construction of social credit system.
Establish and improve the linkage mechanism for handling personnel files of floating personnel. There are difficult and complicated situations in the transfer of archives, and the archives management service institutions can jointly examine and identify the relevant matters in the archives with the departments of unemployment, pension, social security and medical security.
In-depth development of the "director's process", continue to promote file management services to reduce materials, links, time limits and convenience. The public service of archives is "all-weather online and handheld", and the high-frequency service is "the whole city". Deepen the "inter-provincial communication" of file reception, file transmission, certificate issuance, political review and information inquiry. The transfer of archives shall be carried out by confidential communication and delivery by special personnel. Those who meet the requirements can be forwarded by express mail. Give full play to the advantages of archival information resources in this city, and promote the in-depth application of archival information data in employment and entrepreneurship, personnel, social insurance, and grassroots government services around the construction of a "smart people's society". Encourage archives management service institutions to innovate service models and build service brands according to local conditions, and provide convenient and efficient services for employers and all kinds of talents.
Third, lay a solid foundation for file management services.
We will increase the guarantee for the construction of basic service facilities such as archives storerooms, and build archives storerooms in accordance with relevant regulations and standards to effectively meet the needs of management services. Strengthen archives safety management and technical protection, and carry out safety self-inspection and inspection on a regular basis.
The funds required by the archives management service institutions to carry out archives management services and archives informatization construction are included in the fiscal budget at the same level, and the amount of funds is determined according to the actual needs of preserving the number of archives and carrying out archives informatization and digital services, which shall be guaranteed by the financial department.
Ensure the strength of archives work, and select personnel with good political quality, strong professional ability and decent style to engage in full-time management services. Party member should be selected for key core positions. Establish and improve post avoidance, post training and other related systems, strengthen personnel education and management, and regularly carry out policy knowledge and handling capacity training.
Strictly implement the confidentiality system and requirements, and strictly keep confidential the archival materials and information belonging to state secrets and work secrets; Materials and information involving business secrets and personal privacy shall be strictly managed in accordance with relevant state laws and regulations.
Strengthen the propaganda and policy interpretation of archives work, and enhance the archives consciousness of society and individuals. Pay attention to publicize the typical deeds of archives management services and promote the construction of service window morals.
Fourth, strengthen organizational leadership and supervision and management.
The management and service of personnel files of floating personnel is an important basic work. All departments and units should improve their political positions, earnestly strengthen organizational leadership, and actively promote the implementation of the work. It is necessary to actively adapt to the major demand of the capital's "four centers" function construction, "two districts" construction and high-level talent highland construction, implement key tasks such as "stabilizing employment and ensuring employment" and optimizing business environment, innovate management service mode, and promote the effective allocation and smooth and orderly flow of talent resources.
The organization department of the Party Committee and the competent department of archives should strengthen guidance and supervision; The financial department should effectively guarantee the demand for funds to carry out archives management services; The postal administration department shall guide the postal enterprises to cooperate with the transfer of files; The human resources and social security department should follow the implementation of the Regulations on the Management of Personnel Files of Floating Personnel and this circular, actively promote the implementation of tasks, regularly study and analyze work, coordinate and solve existing problems, strengthen the supervision of violations of laws and regulations, improve the investigation mechanism for reporting complaints, create a healthy and good working environment, and continuously improve the service quality and work level of personnel files management of floating personnel in this city.
As of the date of issuance of this notice, the Notice of the Organization Department of Beijing Municipal Committee and the former Beijing Municipal Personnel Bureau on Printing and Distributing the Interim Measures for the Management of Personnel Files of Floating Personnel in Beijing shall be invalidated.
* * * Organization Department of Beijing Municipal Committee
Beijing Municipal Bureau of Human Resources and Social Security
beijing finance bureau
Beijing Postal Administration
Beijing Archives Bureau
August 2022 17
Attachment:
1. Notice of the Central Organization Department, Ministry of Human Resources and Social Security and other five departments on printing and distributing the Regulations on the Management and Service of Personnel Files of Floating Personnel
2. The unemployed file receiving process
3. Receiving process of dismissed civil servants' personnel files
4. The identification process of personnel files of floating personnel.