1. Collecting files: The predecessor of files is files, which are formed by scattered work activities. In order to facilitate future use, it is necessary to select scattered files and select important parts for centralized storage for future use, thus forming a file collection. Filing work refers to the process of archives from decentralization to centralization, and it is the starting point of archival work.

2. Filing: After the archivists get the files, they should first classify them, including filing number, filing page number, torn page number, misspelled page number, renumbering, etc., so as to process the detachable files in batches during scanning.

If it is found that uneven document folds affect the quality of later scanning, corresponding treatment should be carried out; If the file is damaged, it should be repaired and marked first. Documents that are seriously damaged and cannot be repaired and scanned should be marked differently.

3. Archives appraisal: With the increasing number of archives, some archives have lost their preservation value. In order to prevent complications, it is necessary to eliminate those files that have lost their preservation value, and at the same time distinguish the different preservation values of files, realize the hierarchical preservation of files, and play the role of important files, thus forming the archives appraisal work.

4, image inspection and processing:

After the scanner is completed, the image quality should be automatically processed and manually checked one by one, including whether the image sequence is consistent with the original file record, whether there are phenomena such as missing scanning and re-stretching, whether there are black edges and corners in the image, and whether the image is skewed, clear and distorted. , and adjust in time to ensure the correct image sequence.

5. Complete OCR recognition:

If the project needs to realize full-text retrieval, it is necessary to use professional recognition software to carry out full-text OCR on the digital image after scanning image processing. If users have strict requirements on the success rate of recognition, manual proofreading is needed. After proofreading, the format can be converted into a double-layer PDF file format, which can realize barrier-free full-text retrieval.

6. Provision and utilization: The purpose of keeping archives is to serve all work and give full play to the functions of archives. In order to give full play to the role of archives in time, we must open up various channels and introduce the utilization methods of archives to users in various forms and ways, thus forming the utilization of archives.