Definition, purpose and key points of implementation of 5S management
★ 1s- finishing
Definition:
◇ Divide anything in the workplace into necessary and unnecessary;
◇ Clearly and strictly distinguish between necessary things and unnecessary things;
Unnecessary things should be disposed of as soon as possible.
Correct value consciousness-use value, not original purchase value.
Purpose:
● Make room for flexible use of space.
● Prevent misuse and mis-delivery.
● Create a refreshing workplace.
In the production process, there are often some leftover materials, products to be repaired, repaired products and scrapped products. These not only occupy space but also hinder production, including some unusable fixtures, measuring tools and machinery and equipment. If it is not cleared in time, the site will become messy.
It is a waste to put unnecessary items on the production site;
Even a spacious workplace will narrow the space.
Scaffolding, cabinets, etc. Occupied by sundries, reducing its use value.
Increase the difficulty of finding tools, parts and other items, and waste time.
Items are placed in disorder, which increases the difficulty of inventory and inaccurate cost accounting.
note:
Be firm, and unnecessary items should be flattened.
Key points of implementation:
(1), conduct a comprehensive inspection of their workplace (scope), including visible and invisible.
(2) Formulate the criteria for judging "want" and "don't want"
(3) Remove unnecessary items from the workplace.
(4) Investigate the frequency of articles to be used, and decide the daily dosage and placement position.
5], formulate waste disposal methods.
[6], check yourself every day
★2S- rectification
Definition:
◇ Put the necessary items left at the scene after sorting in order.
◇ Clear quantity and effective identification.
Purpose:
● The workplace is clear at a glance.
● Clean working environment
● Eliminate the time to find things.
● Eliminate excessive backlog projects.
note:
This is the basis of improving efficiency.
Key points of implementation:
1, to achieve the finishing work of the previous step.
2. Items need to be clearly placed.
3, neat and orderly.
4, floor marking positioning
5. Labels of places and articles
6, formulate waste disposal methods
The \ "Three Elements \" of Rectification: Location, Method and Identification
Storage location-The storage location of articles should be set to 100% in principle.
The storage of articles should be fixed point, constant volume and quantitative.
Only really needed items can be placed near the production line.
Placement-simple and easy to get.
Don't go beyond the prescribed scope.
Put more effort into the placement method.
Identification method-In principle, places and objects are indicated one by one.
Representation of existing objects and placement locations
Some expressions should be unified throughout the company.
Put more effort into the method of expression.
The principle of \ "three determinations \" in rectification: fixed point, quantitative and quantitative.
Fixed point: where is suitable?
Constant volume: what container and color are used?
Quantify: Specify an appropriate quantity
Key points:
The result of rectification should be a state in which anyone can take out what he needs at once.
● From the standpoint of newcomers and others in the workplace, you know better where to put things.
● Try to make the goods available immediately.
In addition, it is easy to return to the original position after use, and you can know immediately when there is no reply or misplaced.
★3s- cleaning
Definition:
Clean the workplace.
Keep the workplace clean and bright.
Purpose:
● Remove sundries and keep the workplace clean and bright.
● Stable quality
● Reduce work-related injuries
note:
Responsibility and institutionalization.
Key points of implementation:
1. Establish clean responsibility area (indoor and outdoor)
2, perform routine cleaning, cleaning dirt.
3. Investigate pollution sources, and eliminate or isolate them.
4, establish a clean benchmark, as a specification.
5, start the whole company cleaning, cleaning every place.
● Cleaning is to make the workplace free of garbage and dirt. Although after finishing and rectification, the things you need can be obtained immediately, but the things you take out must be in a normal state of use. To achieve this state is the first purpose of cleaning, especially at present, it is emphasized to manufacture high-quality and high value-added products, and it is not allowed to be polluted by garbage or dust, resulting in poor quality.
★4s- clean
Definition:
◇ Institutionalize and standardize the implementation of the above 3S.
Purpose:
● Maintain the results of the above 3S.
note:
Institutionalization and regular inspection.
Key points of implementation:
1, implementation of the first 3S work
2. Establish a benchmark for visual management.
3, formulate 5S implementation measures
4. Formulate assessment and audit methods.
5. Formulate the reward and punishment system and strengthen its implementation.
6. Senior supervisors often take the lead in inspection, which drives all employees to pay attention to 5S activities.
● Once the 5S activity starts, it must not become ambiguous in the middle. If we can't carry it through to the end, it will form another stain, and this stain will create a conservative and rigid atmosphere in the company: everything our company does by halves will not succeed anyway, and we must deal with it. To break this conservative and rigid phenomenon, it will only take longer to correct it.
★5s- literacy
Definition: Through morning meetings, etc., improve employees' civilized and polite level, enhance team awareness, and develop good work habits according to regulations.
Objective: to improve people's quality and make employees pay serious attention to any work.
note:
Long-term persistence can form good habits.
Key points of implementation:
1, formulate the identification standards for clothing, armbands, work caps, etc.
2. Formulate relevant rules and regulations of the company.
3. Formulate etiquette rules
4, education and training (new employees to strengthen the 5S education and practice)
5. Promote various spiritual improvement activities (morning meetings, routine greetings, courtesy campaigns, etc.). )
6. Promote various reward activities and abide by rules and regulations.
How to do a good job in 5s field management
Draft 5S management specification
The first general rule
In order to create a clean, tidy, comfortable and reasonable workplace and space environment for employees and promote the company's office management and cultural construction to a new level, the following system is formulated.
Article 2 This system is applicable to all employees of the company headquarters and other foreign companies.
Article 3 finishing
1. Make an inventory of documents (including electronic documents) every month, divide the documents into necessary (valid) and unnecessary (invalid after expiration), and destroy all the unnecessary ones. Submit the necessary documents to the secretariat department and send them to the archives for filing.
2. Make an inventory of form records (including electronic documents) every month, and submit the effective form records after inventory to the secretariat for filing.
3. Make an inventory of articles, equipment and space in the area under its jurisdiction, and distinguish between "important" and "unnecessary";
The classification is as follows:
1) equipment: computers, printers, stationery, books, etc.
2) Space: cabinets, tables and chairs, storage boxes, etc.
3) Articles: personal articles and decorations.
4. Determine the "want" and "don't want" of items according to the basic table of frequency and degree of use of necessary items;
5 "unwanted" items are collectively scrapped or auctioned after being judged by the heads of various departments;
Basic table of frequency of use and popularity of basic products
Common frequency processing methods
Low? Items that have not been used in the past year and cannot be discarded.
middle
Items that have only been used once in the past 6 months.
Items used once a month are stored centrally (for example, filed or stored in a warehouse).
Tall? Items used once a week
Articles used every day
Items to be used every hour are put on the desk or carried with you.
Article 4 rectification
Reorganization of booth area:
1. Desk: Nothing is allowed on the desktop except files, computers, cups, telephones and stationery; Stationery must be placed vertically. Office supplies: pens, staplers, correction fluid, post-it notes, post-it notes, erasers and calculators can be placed in a certain area of the desk, and computer cables, network cables and telephone lines can be placed in an orderly manner; People should clean their desks after leaving for more than half an hour.
2. Drawers: Try not to put office supplies in drawers. The bottom drawer can hold A4 documents and materials; In order to make full use of this space, you can put the following things:
Private goods
Personal reference materials (folders, dictionaries, manuals, catalogues, etc.). )
Documents and archives (all kinds of information, draft documents and materials, etc.). )
Blank manuscript paper, uncommon stationery, etc.
3. Sit chair: Nothing can be put in the backrest or the chair. The chair needs to be adjusted when people leave. If they leave for more than half an hour, the chairs should be put back in the table hole;
4. Computer: the computer is placed in the left front corner of the desk, and the vertical host is placed under the desktop;
5. Cardholder screen: Posting is not allowed inside or outside;
6. Garbage basket: Cover it with a plastic bag and put it in the lower right corner of the desk;
7. sundries shall not be accumulated under the table hole.
8. Coat handbag: Please hang it in the cloakroom or drawer, and it is strictly forbidden to put it on tables and chairs at will.
Office reorganization:
1. Office: There are no other items on the desktop except office supplies, file boxes, pen containers, files and computers purchased by the company;
2. Drawer: same specification as the card seat area;
3. Computer: the desktop is placed on the wall at a 45-degree angle, and the vertical host is placed under the desktop;
4. Garbage basket: put it behind the table;
5. Water dispenser: put it in the designated place and don't move it at will;
6. Newspapers and periodicals: after reading, they must be reported to the shelf or put into the desk;
7. Coat and handbag: the same size as the booth area.
Management and rectification of documents and materials:
1. File management shall be implemented in accordance with the Group's file management system.
2. Put the documents in the categories of pending, being processed and processed, and there are also confidential documents. According to the application, it is divided into three types: daily necessity, common use and frequent use, and the frequently used documents should be disposed of as soon as possible;
3. The classification of electronic documents and materials in the hard disk must be clear. If electronic documents need to be preserved permanently and for a long time, two sets of media materials such as paper and office software should be formed for archiving and preservation;
4. Take protective measures for floppy disks that store public information, so that everyone can use them consciously and cautiously. And in order to clarify the information connection between hard disk and floppy disk, it is suggested to indicate the title on the label of floppy disk. And classify the floppy disks. After revision, be sure to indicate the title and date. At the same time, floppy disks should be placed in special folders like files.
Rectification of letters and emails (OA):
1. Make a temporary letter folder, put the letters that can't be processed immediately in it, and put the things that must be saved in the letter storage book;
2. Important mails in office automation should be backed up in time; A special folder should be set up in the computer hard disk, and the mail that cannot be processed should be stored in it;
3. In order to reduce the burden on the server and improve the response speed, the number of e-mails read in office automation should not exceed a certain number, managers and directors should not exceed 100, ministers should not exceed 50, and employees should not exceed 20. The system administrator will conduct random checks.
Article 5 Cleanliness
The company's new office building has special cleaning staff, and public areas (such as passages and stairs) do not need to be cleaned. Cleaning objects are mainly personal office areas: desktops and desk holes; Office equipment: computers, fax machines, photocopiers, printers, etc.
Cleaning benchmark
The object cleaning standard requires regular cleaning.
The desktop in the personal area is clean and tidy, and there is no garbage and debris left in the desk hole. Clean for 5 minutes every day and clean for 5 minutes after work every day.
Once a week, every Friday before work 15 minutes, there is no dirt on the front, back, air outlet and key parts of office equipment.
Documents There should be no invalid files on the desktop and computer, and confidential files should not be easily seen.
Forms that exceed the shelf life shall be destroyed in time, and forms within the shelf life shall be bound into volumes and submitted to the secretariat for filing.
There are no worn-out cards, brochures, documents, newspapers, etc.
No useless manuscripts, no work-related documents.
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the end of a month
Article 6 Cleanliness
Implement sorting, rectification and cleaning.
1. Thoroughly carry out the previous sorting, rectification and cleaning work.
2. Use cultural publicity activities to maintain a fresh and active atmosphere.
Keep 5S consciousness
Article 7 Literacy
Comply with the relevant provisions of the group employee handbook.
Abide by the company's daily management regulations
Literacy check
The administration department conducts routine inspection twice a day (morning and noon).
At the end of each month, the 5S Implementation Committee will inspect the 5S implementation of the whole company.
The Chairman of the 5S Implementation Committee will inspect the company from time to time.
Provisions on rewards and punishments
The scoring system is adopted, and the monthly benchmark score of each person is 100. 5 points will be deducted for sorting, rectification and cleaning in violation of the above management norms, and 10 will be deducted for violation of the company's daily management regulations.
The administration department conducts daily inspections and announces violators in office automation. Statistics will be made at the end of the month, and those who deduct 5 points will be given a warning. 50 yuan's monthly salary will be deducted if he is deducted 10, and RMB 100 will be deducted if he is deducted 15, and so on.
The average monthly score of all employees in each company or office is taken as the monthly score of each company or office, and the employees in the company or office that ranked first for two consecutive months will be rewarded with an average bonus of 65,438+00% in that month; Deduct 10% of the monthly average bonus from the employees of the companies and offices ranked last for two consecutive months.
Add up the monthly scores of each employee at the end of the year, and the one with the highest score will be rated as "5S advanced individual" and given spiritual and material rewards.