(a) to formulate rules and regulations for enterprise archives management;
(2) Supervise and guide all business departments of the enterprise to do a good job in the formation, collection, accumulation and archiving of documents and materials, as well as the revision and supplement of drawings, participate in the technical appraisal or completion acceptance of scientific research achievements, capital construction, product trial production and unpacking of equipment, and be responsible for reviewing the completeness and accuracy of archived scientific and technological documents;
(3) Receiving the archives formed by various business departments of the enterprise, and systematically processing, sorting, cataloguing, registering and keeping them;
(four) to prepare the necessary retrieval tools and reference materials, create conditions for the development of archives utilization, and provide archives for enterprise work;
(five) to undertake the identification of archival materials and the specific work of destroying archives;
(six) to make preparations for the transfer of files to the archives. Chapter III Filing of Documents and Materials Article 7 The filing scope of documents and materials of a joint venture includes administrative management, planning, statistics, production technology, labor wages, business sales, material procurement, finance (accounting), products, infrastructure, equipment, training, public relations, safety, and documents, drawings, charts, calculation data, photos, audio recordings, video recordings and microforms formed by the party, workers and youth league organizations with preservation value. Article 8 The formation, accumulation, collection, sorting and filing of documents and materials of a joint venture shall be included in the necessary procedures of the whole process of operation and management, production technology, capital construction and scientific research, and shall be included in the scope of responsibilities of the handling personnel. All documents and materials that have been processed and have preservation value should be collected completely, checked accurately, filed, reviewed and signed by relevant leaders, and handed over to the enterprise archives department according to regulations. No individual or department may keep it in a decentralized manner. If it needs to be kept for production, it can be copied, and the original is kept by the enterprise archives department. Ninth where the introduction of technology and equipment, unpacking, project completion and acceptance, new product development and identification, must be sent to the enterprise archives department. The archives are managed by the archives in a centralized and unified way, and the documents brought back by overseas study and training are kept by the archives. Article 10 The documents and materials of a joint venture shall generally be filed in the first half of the following year. Among them, the scientific and technological documents and materials should be filed after being examined and approved by the relevant leaders of the enterprise within three months after the trial production, commissioning and completion of the technical (engineering) project. Article 11 All documents and writing materials of archives shall be written in carbon ink or blue ink, and shall not be written in pencil or ballpoint pen. It is required that the handwriting be neat, the pattern be clear, the paper quality be excellent, and the specifications of documents and drawings meet the national regulations. Chapter IV Archives Management Article 12 A joint venture shall establish and improve various rules and regulations on the formation, collection, sorting, filing, borrowing, utilization, storage, appraisal, statistics, confidentiality, revision and supplement of drawings, and warehouse management of documents and materials, so as to ensure the integrity and safety of archives and provide a basis for the preparation of classification schemes and systematic sorting. Thirteenth all archived documents and materials must be complete, clearly classified, correctly grouped, arranged in a systematic way, with clear titles, and meet the requirements of file quality. The enterprise archives room has the right to order the relevant departments to correct the unqualified archived documents within a time limit. Article 14 The archives room of a joint venture shall do a good job in file appraisal according to regulations. If it is necessary to destroy files without preservation value, a list must be made, approved by the leaders of the enterprise, and reported to the competent department for the record. When destroying files, a supervisor shall be appointed. Article 15 The archives and warehouses of a joint venture shall be kept at an appropriate temperature and humidity, and shall be equipped with security facilities such as theft prevention, fire prevention, high temperature resistance, moisture prevention, insect prevention and dust prevention. Damaged files must be repaired and copied in time. Article 16 When the contract of a joint venture expires, closes down or is dissolved, its archives shall be handed over to the competent authority for preservation. Among them, the scientific and technological archives of equipment and infrastructure can be handed over to the takeover unit with the equipment and real estate, but the file transfer procedures must be handled. Chapter V Supplementary Provisions Article 17 The archives management of joint ventures and cooperative enterprises established by Hong Kong and Macao in our city shall be implemented with reference to these measures. Eighteenth approach by the Municipal Archives Bureau is responsible for the interpretation of.