1, record the organization of the meeting.
The organization includes:
(1) Name, time and place of the meeting
(2) Absence and attendance
(three) the name of the host and recorder
(4) If there are other situations that need to be recorded, it can be recorded in the form of remarks.
Step 2 record the contents of the meeting
The contents of the meeting include:
(1) The name of the speaker and the contents of his speech, including the contents of discussion, suggestions made and resolutions adopted. , if necessary, record the voting.
(2) It is also essential about the relevant dynamics of the meeting, such as laughter, applause, temporary interruption and other important situations in the speech.
(3) Do you want to write a new line at the end of the meeting minutes? Dissolve? . Minutes of important meetings should be signed by the host and recorder at the lower right of the text (ps: this is an important part of meeting minutes).
Step 3 take shorthand
Shorthand is a common and efficient method when there are many participants, many topics and many speeches, and it is difficult to record them in detail. The method of shorthand is to summarize the main ideas of each speaker and avoid recording every sentence. Shorthand focuses on the following:
(1) conference center topics and related activities around the center topics.
(2) the focus of discussion and debate at the meeting and the main opinions of all parties.
(3) opinions of authoritative persons or representatives.
(4) the fixed speech at the beginning of the meeting and the concluding speech before the end.
(5) Matters resolved or discussed at the meeting.
4. Ensure the accuracy and timeliness of meeting minutes.
(1) If you encounter anything unclear, you'd better check with the speaker himself and the meeting organizer before sending it out, so as to avoid any objection after sending out the meeting minutes.
(2) In addition, in order to ensure the timeliness of records, they should be sorted out and sent out as soon as possible for your reference.