1. From less to more

Put it first, then collect it.

3. Make rules first, then be smart

4. Speak through narration

Second, the gradual nature of official document writing

1. Step by step

(1) The style with simple content, simple structure and short length, such as notices, announcements and memorabilia, has gradually expanded to relatively complex styles such as work plans and work summaries.

(2) Starting from stylistics (methods, regulations and rules) with relatively strong standardization and high degree of patterning, it gradually expands to non-standardized and patterned stylistics (leaders' speeches, empirical materials, etc.). ).

(3) Start from your familiar field and gradually expand to other fields.

2. Draw a tiger according to the cat

Beginners of official document writing can also find a model essay to write imitation, and experience the mystery and explore the doorway in imitation. If you imitate more, you will gradually master some basic writing rules. For example, when drafting a meeting notice, you can often find an original notice to write.

3. Write more and practice more.

The law of writing can only be deepened by writing more and practicing more; The ability of writing can only be improved gradually by writing more and practicing more. Without too much long-term accumulation of writing and practice, no matter how much theoretical knowledge of writing is useless. As the saying goes, "it's hard to know what to get on paper, but you have to do it."

Step 4: Intermediate improvement

Only in constant revision can we produce finished products, top grades and fine products. As the saying goes, "good articles are changed."

(1) Four modifications:

First, consider the theme to see if it is correct, profound and outstanding;

The second is to study the structure to see whether the front and back are connected, whether the whole is coordinated, whether the levels are clear, whether the paragraphs are clear, whether the care is close, and whether the transition is natural;

The third is to check whether the materials are true, typical, lively and vivid, and whether the theme is properly explained;

The fourth is to read the text carefully to see if every paragraph, sentence, word and punctuation is appropriate.

(2) Three modification methods:

The first is to change the law quietly. That is, after the first draft was written, I sat down calmly and let the whole draft go through the "movie" in my mind from beginning to end, from big to small, savoring it carefully and finding problems from it.

The second is to change the law while reading. It is to read the written manuscript once or even several times from beginning to end, thinking while reading, and revising while reading. This is very effective for finding inappropriate words and sentences that are not fluent.

The third method is cooling modification. Just put the written manuscript aside first, then read some related articles, turn over some relevant materials, broaden your mind, calm down, and then come back to think about revising the manuscript.

(3) Comparative identification method

As the saying goes, "only contrast can distinguish." Comparison is an effective way to know whether it is good or bad, whether it is good or bad, and whether it is long or short. When learning official document writing, we should also learn to use comparative methods to learn from each other's strengths.

First, compare the first draft written by yourself with the final draft revised by the leaders or published in newspapers and periodicals, see what changes the leaders and editors have made, consider why they have made such changes, and what are the highlights after the changes, and learn some doorways from them for future reference.

The second is to compare your own exercises with manuscripts of the same content and genre drafted by others, to see where others are brilliant, why they are brilliant, where there is such a gap, and why there is such a gap, and to think about how to learn from each other's strengths.

The third is to compare some manuscripts drafted by different people with the same content and genre, take a look at their respective characteristics and lengths, and find out what can be used for reference and what should be avoided in order to learn from others.

Fourth, compare the manuscript of our own unit with the similar manuscript of the superior unit, and see what the superior manuscript has in terms of position, angle selection, problem explanation, etc., so as to benefit from it.

Ask with an open mind

If you don't understand anything, take the initiative to consult a master writer or discuss it with colleagues.

One is to solve the problem. In the process of learning to write, if you encounter things that you can't understand or contradictions that you can't solve, you should take the initiative to ask the master, or you can ask your colleagues around you to study and discuss. Sometimes, a few words from the master can explain clearly; In the discussion of colleagues, you are often deeply inspired.

The second is to use articles to ask for changes. That is, after writing your own article, you should ask more experts to help you revise it. Sometimes, people change a few keywords to make the article by going up one flight of stairs; Put forward a few amendments, which can benefit you a lot, even for life.

The third is to seek knowledge from books. In particular, some professional journals in official document writing often publish articles full of insights, which will be of great benefit if you read them frequently, and some articles will even make you shine.

Fourth, be diligent in summarizing. To truly master the law of writing, we must be diligent in practice and summary. Summarize every article you write, summarize every article you read, and often compare some articles of the same genre. Only by continuous research and summary can we gradually raise perceptual knowledge to rational knowledge and move from the inevitable kingdom of writing to the free kingdom.