Is the training of archivists organized by the National Archives Bureau useful?

I don't know what you said is useful. As an archivist, I very much hope to participate in the annual continuing education and training of archives, especially the highest-level training like the National Archives Bureau. First of all, for individuals, it is necessary to constantly improve their work and keep abreast of the most advanced knowledge of archival work; Secondly, these training records of archivists are also useful in the promotion of professional titles. Third, study with colleagues in archival work, make friends, and know the gap in work, which is very open. Is a very good opportunity. Don't miss this opportunity!

On the Education and Training of Archivists

Li Zhan

(China Petroleum Southwest Oil and Gas Field Company Research Institute)

This paper discusses from two aspects: strengthening the professional ethics education and professional skills training of archivists, and puts forward the ways and methods to strengthen the education and training of archivists in combination with the actual work.

Keywords archivist education and training

The quality of file managers determines the level of file management. Modern file management needs a team of file managers with excellent style, outstanding ability and exquisite business to meet the needs of social and economic development and scientific and technological progress, so the education and training of file managers is extremely important. It is necessary to strengthen the education and training of file managers, on the one hand, strengthen the education and training of professional ethics, and promote the improvement of the comprehensive quality of file managers; On the other hand, strengthen the professional skills training and communication of file managers, and improve their professional quality.

1 Significance and task of archival education and training

1. 1 archival education and training is the continuation and perfection of archival academic education.

Archives education and training, like general education for all, is closely related to social development and is the continuation and perfection of archival academic education. It can make up for the deficiency of academic education, promote and expand the knowledge and innovation ability of archival professionals on the basis of school professional education, and make them fully developed.

1.2 Archives education and training tasks

Its task is to broaden, deepen and improve the knowledge and ability of the educated, so that its structure tends to be reasonable and its level remains advanced, so as to better meet the requirements of archival work. Starting from the latest development trend of archival work, education and training should take the form of continuing education to teach the educated new ideas, theories, technologies and methods of archival work, so as to urge the educated to update their knowledge structure, realize the continuous optimization of archival team and promote the continuous progress of archival work and archival cause.

2. Strengthen the professional ethics training of archivists.

Being a qualified archivist requires not only hard work and excellent professional skills, but also good professional ethics and teamwork spirit. Therefore, training should not only update knowledge and strengthen skills, but also broaden training content, so as to build a platform for shaping compound archivists.

2. 1 Strengthen professional ethics training

Due to the various adverse effects of the current social environment faced by employees, the ideological and political work of employees is more difficult. Moreover, the file management work is boring, facing the cold warehouse and piles of data all day, and perhaps there are all kinds of unfair phenomena. The outside world is rich and colorful, and sometimes it is easy to be psychologically unbalanced. We face the reality, give psychological counseling to employees, establish correct values, stress dedication, dare to take responsibility, know ourselves correctly, and have goals in our work.

2.2 Strengthen the sense of teamwork

Teamwork consists of two layers. On the one hand, our archivists are a whole, cooperating with each other and working together. On the other hand, communicate and cooperate with other departments, "archivists should learn to manage" [1], cooperate harmoniously with all parties in their own management environment, do a good job in collecting and archiving, improve the quality of archiving and promote the development of archival work.

3. Strengthen the training and exchange of professional skills of archivists.

According to the requirements of different posts for personnel's quality and ability, as well as the requirements of archival career development for knowledge updating of archivists, and in line with the principle of lack of learning, making up for it, archivists should learn what they want to learn, master the technology they want to master, solve the problems they want to solve, constantly improve the teaching mode of professional skills training and exchange, form a teaching system conducive to cultivating archivists' practical working ability and innovation ability, and finally achieve the purpose of applying what they have learned and improving the quality and level of archival work. There are 1 1 archivists in our archives. Since the restructuring of 1999, 20 people have participated in the training, and the training period is too long. In recent years, the newly transferred colleagues in the archives are all engaged in archival work and have no chance to participate in systematic training. Even if there are training opportunities, it is only short-term and extensive training.

3. 1 Make a scientific training plan and establish and improve the regular training system.

At present, the training status of archives management personnel is: the training content is not practical, the content is single, the training has not been fully investigated, the preparation work is not meticulous, the pertinence is not strong, the people who need training have not come, and those who come for training will not use it when they go back, so the value of training cannot be reflected. In addition, the lack of self-motivation of archivists directly leads to poor training results. To change this situation, it is necessary to make a detailed education and training plan. On the basis of full investigation, making a scientific and reasonable archival education and training plan is the basis to ensure the purposeful and orderly development of archival education and training. To work out an archival education and training plan that meets the needs of practical work and contains advanced consciousness, it needs many aspects of research.

3. 1. 1 Basic information of archivists

Including age, education level, professional title, graduation school, major, archival work and training years. Understanding this situation is helpful to the goals and tasks set by the archives education and training plan, and has strong pertinence and applicability.

3. 1.2 Investigate the rules and regulations of archives management and the basic situation of enterprises.

Understanding this situation will help the archives education and training plan to better adapt to the development of modern enterprises, establish archives management mode suitable for modern enterprise system, and cultivate excellent archives management talents for enterprises. The organization and management part of the Archives Work Assessment Methods and Implementation Rules issued by China Petroleum and Natural Gas Group Company clearly stipulates that organizing archives training every year is one of the assessment indicators. Therefore, it is very important to establish a regular training system to improve the comprehensive ability of archivists and improve the level of archives management, and it is also the concrete implementation of the Archives Work Assessment Methods and Implementation Rules. Whether it is a novice or an old hand in the archives front, they all carry out dynamic training and all-staff training, so that everyone can train-improve and everyone can retrain.

3. 1.3 Investigate the archives laws and regulations formulated by the state.

Understanding this situation is helpful for the guiding ideology and principles of archival education and training planning to be consistent with the requirements of the National Archives Bureau for archival education and training, thus promoting the comprehensive, coordinated and sustainable development of archival education and training.

3.2 Enrich the training content and construct diversified training forms.

3.2. 1 The content of education and training should focus on general training and gradually change to post-based and topic-based training. The training content is not only the study of archival specialty, but also the study related to archival work.

The training of new employees should be taught from one textbook to all posts, and special training with different contents should be designed for different types and responsibilities. Continuing education for employees who have been on the job for many years should be designed to meet the needs of updating knowledge and technology. After the Institute's office moved to the new office area, the archive room specially trained the newly-built fire-fighting facilities in the warehouse area and the office area on "knowledge of safe production" of fire-fighting facilities, and all archivists participated in it, learning while watching and operating. Through the study, we learned some new terms such as smoke detector, sprinkler, data collector and gas sensor, and their usage methods in safety production, as well as their functions in archives warehouse management and data protection, and how to effectively use these fire-fighting facilities in case of emergencies. This face-to-face discussion and study has a deep memory and obvious effect.

3.2.2 Conduct face-to-face communication and seminar-style education and training for archivists.

The training mode is not limited to being explained by the keynote speaker. Everyone can attend classes or communicate directly with archivists. People who communicate directly can be one or two units or several units, and they can discuss a specific topic or problems encountered in their work. The advantage is that archivists can directly participate in it, give lectures, become teachers and students, realize interactive communication, learn from each other and exchange experiences. This seminar-based training mode can arouse the enthusiasm of teaching and learning and cultivate the ability of archivists to analyze, study and innovate. One year, in Chongqing, the in-depth training of PetroChina's file management system (E6 system) was very good. Before the training, I took the problems encountered by various units in using E6 system to learn, and the experts explained and answered them one by one. It is not only effective, but also very practical, which is very beneficial to the smooth online operation of E6 system.

3.2.3 Carry out in-depth training.

At present, most of the training modes focus on a theme for general training, focusing on practical operation to achieve the purpose of knowing fairly well, while there are few opportunities for more in-depth and systematic training. The "Evaluation Methods and Implementation Rules for Archives Management" promulgated by China Petroleum Group Company requires the archives managers not only to be confined to the basic work of archives management such as daily archives collection, sorting, storage, retrieval and utilization, and warehouse management, but also clearly put forward the work of archives resource construction, archives informatization construction, and archives development and utilization. According to the requirements, senior experts or university professors can be invited to carry out special training to explain the research trends and methods of archival work at home and abroad, the development trend of archival work and the level of archival science and technology, so that the educated can always pay attention to and understand the development trend of archival cause at home and abroad, master the theoretical research trends and status quo, and the application level of modern science and technology in archives. The advantage of in-depth training lies in mobilizing the subjective initiative of archivists and giving play to their learning enthusiasm. As an archivist, while attending in-depth training, I need to read more newspapers and magazines such as China Archives and Archives Bulletin, so as to exercise my ability in depth and breadth, broaden my horizons and be inspired, so as to be diligent and thoughtful in my work. "Archivists should be generalists" [1]. The so-called generalist refers to a talent who has certain professional knowledge, a wide range of knowledge, a solid basic knowledge and is good at synthesizing all kinds of knowledge.

3.2.4 Explore the network training mode.

At present, most training forms adopt centralized teaching training mode, which will be limited by organizers, holding time, holding place, holding funds and other factors, and can not achieve very ideal training results. At present, the digitalization of archives, the electronization of existing archives and the networking of lending archives are the future development trends of archives management, especially the digitalization of archives is a work carried out by various units at present. Since May 20 14, the Exploration Research Institute has successively carried out the digitization of documents, exploration, development, geophysical exploration, infrastructure and physical objects with permanent and long-term storage. Various archival resources are converted into digital archival information, which is managed by computer system. The changes brought by digitalization are all-round, which will bring new management methods and management space. In view of this development trend, our education and training work should make full use of the developed network system, design appropriate training content, establish an "online training classroom", and put the training materials online for everyone to learn and discuss how to provide and use them after digitization and how to borrow files. In addition, the education level of archivists is also increasing year by year. They are young, energetic and quick to accept new things. Online reading has become a fashion, and our online training mode also conforms to the trend of the times, which can improve the working interest of young archivists. In the specific operation, we can learn from the successful training mode of the company's OA system. At that time, the OA system used the combination of one-on-one face-to-face teaching, centralized teaching, timely downloading of network courseware and remote answering questions from computer clients, and provided all-round training and guidance to different system users in a relatively concentrated time, with remarkable results. In teaching methods and curriculum, we should pay attention to pertinence, practicality and advancement, and determine the network teaching content of different topics according to the knowledge base and actual needs of archivists at different levels, so as to enhance the awareness and ability of archivists to use network resources for autonomous learning. In addition, you can regularly answer your questions at work, exchange your experience and share your work experience in the "online classroom". In a word, network training can be free from the limitation of time, place and funds, and can also enjoy information, save training costs and improve the quality of personnel.

At present, the training contents of file managers are varied and the training methods are different. However, archives training is a dynamic problem, which must adapt to the development of national economy and science and technology. At the same time, the quality and ability of file managers are related to the level of file management, which in turn determines the development of file business. Therefore, the focus of our archives management training and education work should be to cultivate high-quality archives managers and take a "high-level" training model. Therefore, it is suggested that enterprises and institutions at all levels, like scientific research development planning, formulate systematic, clear, strict and powerful medium-and long-term training plans, training objectives, training systems and training measures for archivists, constantly sum up the experience and shortcomings of archivists' education and training, comprehensively improve the quality of archivists, and make archival undertakings develop synchronously, harmoniously and continuously with economic construction and scientific and technological progress.

refer to

Liu Meng. Archives work and knowledge economy [M]. Beijing: Renmin University of China Press, 200 1.

(3) How to apply for the qualification certificate of archivist?

A, archivist qualification certificate registration conditions

(a) according to the "Interim Provisions of XX Province Archives Professional and Technical Qualification Examination", the personnel participating in the archives professional and technical qualification examination should meet the following basic conditions:

1, adhere to the four cardinal principles, love the socialist motherland and abide by the law; Conscientiously implement the principles, policies, laws and regulations of the party and the state on archival work, perform post responsibilities and abide by professional ethics;

2, according to the relevant provisions, to participate in the archives professional continuing education and training, and obtain the corresponding continuing education certificate.

(two) college graduates and technical secondary school graduates must take the qualification examination for archivists. In addition to the above basic conditions, you should also be engaged in archival work after graduation 1 year.

(three) to participate in the qualification examination for archives assistant librarians, in addition to the above basic conditions, one of the following conditions shall be met:

1, engaged in archival professional work after graduation from university 1 year;

2, after graduating from college, engaged in archives professional work for 2 years, or graduated from college as a manager for 1 year;

3, after graduating from technical secondary school, engaged in archival professional work for 4 years, or graduated from technical secondary school as an administrator for 3 years.

(four) to participate in the qualification examination for archivists, in addition to the above basic conditions, one of the following conditions shall be met:

1, get a doctorate;

2. Get a master's degree and have been engaged in archival professional work for 1 year;

3, after graduating from the second bachelor's degree or postgraduate class, engaged in archives professional work for 2 years;

4, after graduating from college, engaged in archival professional work for 4 years, or graduated from college as an assistant librarian for 3 years;

5, after graduating from college, engaged in archival professional work for 6 years, or graduated from college as an assistant librarian for 4 years;

6, after graduating from secondary school, engaged in archives or similar professional work for 15 years, and served as an assistant librarian for 4 years;

7. Those who are engaged in intermediate professional positions other than archives series after evaluation have been engaged in archives professional work for 1 year and passed the business assessment;

8. After review, he has been engaged in non-file assistant professional positions for 4 years, and has been engaged in file professional work for 1 year, and has passed the business assessment, with a college degree or above; After graduating from technical secondary school, in addition to the above conditions, you need to be engaged in professional work for 15 years.

Second, the examination time, subjects and answering methods:

The professional and technical qualification examination of archives is divided into two grades: intermediate (archivist) and junior (archivist, assistant librarian and archivist).

Examination subjects are the basic theoretical knowledge and archival work practice.

The exam is closed and answered with a blue or black pen (or ballpoint pen or signature pen). Examination subjects: basic theoretical knowledge and archival work practice.

Three, archives management personnel can take an examination of the certificate of qualification certificate, file job title certificate.

1. The object of file management is files, and the object of service is file users. The basic contradiction to be solved is the contradiction between the scattered, chaotic, miscellaneous, large and isolated archives and the social needs of centralized, systematic, high-quality, specialized and widely used archives. The satisfaction of society's demand for archives depends on the continuous improvement of archives management level, which should adapt to the growing social demand.

2. They are in the process of constant contradiction from adaptation to adaptation, thus promoting the development of archives management. From the history of archives management for thousands of years, archives management has experienced the development from non-independent system to independent system, from simple management to complex management, from empirical management to scientific management, from manual management to computer management, and from closed system to open system.

(3) Archivist training extended reading:

File management is a very important job for departments and enterprises. Archival work is not simply to keep "confidential information". Perfecting archives management can not only keep the business secrets of enterprises, but also provide strong information support and management support for enterprises through the development and utilization of archives information resources, which is an important link to promote the development of enterprises.

Archivists have systematic archival basic knowledge and cultural knowledge, master the basic skills of modern information technology, and can engage in information service, information management and research in the information departments of archival institutions and enterprises and institutions.

What is the training file?

Classification and elements of training files

Generally speaking, enterprise training files are mainly divided into three categories: employee training files, training management files and training knowledge reserve files.

The employee training file is a documentary information established by the human resources management department for employees to reflect their participation in training programs in a certain period of time. The main contents of the file involve the name of the employee, the department where he worked at that time, the training name, the training date, the training hours, the training institutions and lecturers, and the training results (such as examination, evidence collection, continuing education, etc.). ), training fees, etc.

Training management files are some process files formed by enterprise training managers in the process of training management, including: enterprise annual training plan, training project proposal, training project evaluation report, internal and external training teacher files, employee training evidence collection and continuing education files, training business designated contact organization files, etc.

The training knowledge reserve file is a knowledge data file accumulated and constantly improved by the human resources management department and formed in the training process. It mainly includes: training courses designed and developed by enterprises according to professional categories, training books and handouts in various media forms, video CDs of training sites, as well as revision, knowledge supplement and change documents of the same training course by time.

Information collection and processing of training file elements

All the elements of the above-mentioned training files are centered on the implementation of training, which requires the management department to collect and process information in a timely and effective manner.

In terms of information collection process, the information collection process of training file elements is shown in figure 1, and the starting point of the flow chart is that the training plan has been formulated and issued for implementation. Enterprise training can be divided into internal training and external training. External training generally refers to the training that needs the help of external resources, such as employees going out for training and enterprises hiring external lecturers for training. Internal training refers to the training activities carried out by enterprises using internal resources, such as company-level training organized by human resources department and independent training of departments or grass-roots teams.

All relevant information of training elements will be collected and entered into the human resource training file management system. This is the information processing center. Through this system, data can be collected and processed for the elements of training files input at different times and sporadically, and three different types of training files can be formed for standardized management according to the use requirements (see Figure 2).

In the first stage, the characteristic of file information collection is to concentrate on a single training, and try to input all the contents that this training can cover, just like an open umbrella, which is radial, but the format of the input content should be standardized. The information input content should be set according to the different requirements of users, such as time, content, major, class hours, list of participants, total expenses, feedback from lecturers and training organizers on the expected effect, etc. External training is generally entered by training participants or internal personnel, while internal training is generally entered by organizers. In addition, knowledge reserve files and lecturer file information are generally screened, maintained and updated by professional departments (such as human resources department, technology department and finance department), and the file information processing system can realize this function by authorizing different users.

In the second stage, complex logical relationships such as many-to-one information, one-to-many information and many-to-many information are generated through system processing programs, and different types of databases that meet the use requirements are formed through the design of file output interfaces and the modification authority of input information. Make the information data input in the first stage come alive, and appear in different output interfaces in different roles according to the different fields extracted, so as to realize "intelligent" management to a certain extent.

In the third stage, different output results are extracted, which provides a powerful auxiliary means for human resource management. For example, the future development direction of enterprise training knowledge archives is the internal public resource library; The completion rate of employees' class hours and the achievement rate of departments' class hours can be used as a content of performance appraisal; The annual training plan of employees can provide a basis for the formulation of the next training plan and the promotion of positions; Lecturer satisfaction survey can be used as the main reference for lecturer evaluation and promotion and demotion; The participation of existing training can be used as a factor to examine the training needs and formulate the training plan for the next year; Statistics of employees' personal training expenses are the conditions for enterprises to calculate labor costs, sign training agreements and settle the training expenses of resigned employees.

The implementation basis of training archives informatization

The implementation of information management of training files requires not only the top-down support of enterprises for training information collection and file establishment, but also the careful work of training managers at all levels. More importantly, all employees of the enterprise should understand the significance of training file management. It should be noted that the informatization of training files is only used as a management tool. In order to do a good job in training, many more important peripheral links must be considered. Without these links, the file management information system will be useless and completely "ineffective".

Training itself

First of all, the training plan should be close to the needs of the audience, meet the actual needs, and the content should not be too advanced but can ensure timeliness;

Secondly, the training course design is required to be high-level and form a strict logical relationship around a certain central idea;

Thirdly, all the training lecturers are carefully selected and have a high level of knowledge, experience and expression.

Finally, the training arrangements are reasonable, such as the selection of time and place, on-site control and recording, effect evaluation and investigation. , should be carefully planned before implementation.

Training officer

First, managers should have good professional ethics and serious and meticulous work attitude;

Secondly, the systematic implementation of file management requires managers to be all-round talents, even if they are not information experts;

Third, experience comes from the collection and accumulation of work, and managers should constantly modify the system of file management, update and improve the process;

Fourth, managers should be brave in innovation and practice, and significantly improve their technical level and communication skills in the process of innovation.

System and mechanism

First of all, the advocacy of core management is the most critical if file management is to be valued by all employees and leaders.

Secondly, it is necessary to establish contact with training files in performance appraisal, salary adjustment and job promotion, and give play to the incentive role of training file output;

Third, it is necessary to cooperate with the introduction of a series of relevant systems on the appointment, assessment, promotion and dismissal management of training lecturers;

Fourthly, it is necessary to strengthen the information transmission and communication mechanism, establish the information acquisition and updating process in various professional fields, and ensure the advanced and timeliness of training knowledge reserve files.

The object of enterprise human resource management is every employee. The most fundamental purpose of training file informatization is to truthfully record and reflect all employees' participation in enterprise training, provide basis and guidance for employees' career development, conform to the concept of humanized management of enterprises, and make enterprises always maintain a strong competitive advantage in a highly competitive market environment.

What materials are needed for employee training and file establishment?

1, train of thought//Wen Ku. /view/bac08d056c85c3a87c2c5ff

2, combined with your company's requirements for employees (attendance, promotion, performance, customer evaluation, etc. ) make a table.

"Lu" Excel Form Maker Training File

You need a file to see the format.

However, you can also achieve the same goal in disguise.

How to write the three-level safety education and training file card for employees in Qi enterprise?

The file card is as follows:

"VIII" refers to the GSP training schedule, training implementation records, personal training and education files of employees, with 2 employees.

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Analysis of New GSP Policy

Basic knowledge of GSP certification

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Interpretation of the new GSP

On-site inspection project of GSP certification for pharmaceutical retail enterprises (for Trial Implementation)

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All the courses are here. Fill it out yourself.

What steps are needed for the training of archives staff in the ninth five-year plan?

Doing a good job in the handover of archives is not only the need to clarify the responsibilities of archivists, maintain the safety and integrity of archives, and ensure the continuous and orderly work of archives, but also the responsibility entrusted to archivists by the Archives Law and the Regulations for the Implementation of the Archives Law. To do a good job in file handover, the following measures should be taken: First, file handover should be included in the agenda, working procedures and rules and regulations of grass-roots units. File handover is an important link of file management in grass-roots enterprises, which should be paid attention to by grass-roots units. In particular, the heads of grass-roots units should put the file handover work on the important agenda. Archivists who leave their jobs or transfer their work units should keep them properly, so that there are handover procedures for archives handover. For archivists who have not gone through the formalities of file handover, they are not allowed to issue a notice of transfer, raise capital or leave their original posts. The file handover work should be included in the work system of the unit and relevant personnel. The local archives administration departments should strengthen the supervision and inspection of the archives transfer work of grass-roots units, and if they know that the archives transfer procedures are improper, they should arbitrarily issue transfer orders, find out the reasons, distinguish the responsibilities and deal with them according to law. Second, archivists should conscientiously do a good job in file handover before leaving their posts. The handover of archives is divided into two aspects: handover and reception, and the preparation before the handover of archives is the premise to ensure the smooth handover of archives. Secondly, do a good job in archives supervision and delivery. Archives supervision plays an important role in the verification and supervision of archives transfer. Therefore, whether it is the person in charge of the archives institution or the general archivists, especially those responsible for the custody and receipt of archives, it is necessary to arrange special personnel to be responsible for supervision and handover. Archives supervisors should conscientiously perform their duties, adhere to principles and follow procedures. The transfer of general archivists can be supervised by the person in charge of the archival institution; The transfer of the person in charge of the archives institution may be supervised by the leader in charge of archives work or the archives administration department. Under the supervision of the supervisor, both parties to the handover should conscientiously do a good job in handover and reception, so as to ensure that the accounts are consistent and the procedures are complete. The handover document shall indicate the handover time and place, the names and positions of the person in charge, the handover person and the recipient, the handover book and the number of pages. The handover document is made in triplicate, one for the transferor and the recipient respectively, and one for the unit to file. After the handover, the transferor, the receiver and the supervisor shall sign and seal the handover documents to show that they are responsible for the handover. Third, strengthen ideological education in file handover. The problems existing in the handover of archives are not only the professional quality of archivists at the grass-roots level, but also a very important reason is that some grass-roots units have neglected the ideological education of archivists in recent years, which makes archivists in some grass-roots units have a weak sense of responsibility. Therefore, in the process of file handover, it is necessary to make up this lesson, educate both sides to correct their thinking, raise their awareness, clarify their responsibilities, enhance their professionalism and sense of responsibility, ensure that the file handover work is carried out in strict accordance with the regulations, and make the grassroots file work connect before and after.

How to test the on-the-job training certificate of archives professionals in Guangzhou

Go directly to Guangzhou Archives Network (//gzdaj.gov.cn/) and click the page.

Online Office-Guangzhou Archives Professional Post Qualification Training Edition, after entering correctly, register and log in with ID card and name, conduct online learning, complete the study of six courses and course assignments, and take the exam after class feedback.

Take the exam once every quarter, usually in the last month of each quarter, and you can take the exam if you score 60 or more.

Member post training certificate.