The Provisions on Handling Official Documents of Party and Government Organs stipulates: "Official documents mainly include resolutions, decisions, orders (orders), bulletins, announcements, opinions, notices, circulars, reports, requests for instructions, replies, motions, letters and minutes. 15 language. "

(a) written notice

The "Regulations on Handling Official Documents of Party and Government Organs" stipulates: "The notice is applicable to publishing and conveying matters required by lower authorities and known or executed by relevant units, and approving and forwarding official documents". Notices include: mandatory notices (approval, forwarding and distribution), suggestive notices, transactional notices, meeting notices and appointment and dismissal notices.

1. Prompt notice: The writing of this kind of notice is relatively fixed and concise, and the title is generally written as ××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××

2. Prompt notification: This is the most commonly used notification type in administrative work. The title is usually written as a notice about XXX. The text includes three parts: reasons or basis for issuing documents, notice and implementation requirements.

3. Transactional notices: The writing of such notices is basically the same as that of indicative notices, but the contents involved are more routine.

4. Meeting notice: The writing of this kind of notice is relatively simple, and attention should be paid to ensuring the integrity of the content when writing, which generally includes the meeting time, place, main contents, meeting agenda, meeting theme, meeting requirements, etc. It is best to list them item by item so that the recipients can see at a glance.

5. Notice of appointment and removal: The writing of this notice is fixed. Generally, only the basis, object and position of appointment and removal are written.

(2) Ask for instructions to write

The "Regulations on the Handling of Official Documents of Party and Government Organs" stipulates that "asking for instructions applies to asking for instructions and approval from higher authorities". In practical work, when a policy is not clear, or a job requires insufficient funds and personnel, or a job is beyond the scope of this organ, it is usually necessary to submit instructions to the higher authorities.

According to the purpose of writing, instructions are generally divided into three types: request refers to class. For example: ×× request for instructions on determining the charging standard of ordinary high schools; Request to resolve the class. For example, XXX requires the allocation of reconstruction funds; Request approval category. For example: ×× Request for instructions on revising the marine functional zoning plan. No matter what kind of requirements, we should pay attention to them in the process of writing. The basis and reasons for asking for instructions must be sufficient, and the contents of asking for instructions must be true and specific. The language of asking for instructions must be modest and rigorous.

From the perspective of writing rules, it is generally not allowed to ask for instructions if you want to do something; Can't be the main leader, can't be the main leader; Distinguish the similarities and differences between the instructions and the report correctly, choose the language accurately, and do not include the instructions in the report.

(3) report writing

The Regulations on Handling Official Documents of Party and Government Organs stipulates: "Reports are applicable to reporting work to superiors, reflecting the situation and answering inquiries from superiors".

There are two main types of reports. One is a comprehensive report (a comprehensive work or many aspects of work together to write a report). The second is a special report (referring to a report written on a single matter such as a job, an event or a problem).

1. Comprehensive report: The title is generally written as ×× Work Report, and the beginning of the text has a general description of the whole work, explaining the basis and theme of writing. The main part States the methods, achievements, experiences or problems of specific work, and finally explains the next work plan.

2. Special report: Writing usually revolves around three aspects, including main practices, existing problems and suggestions. This writing is most commonly used in research reports and situation reports.