Personnel agency system and personnel files in colleges and universities: in the process of adapting to social development, the personnel file relationship of newly recruited personnel in colleges and universities is managed by talent exchange service institutions, and the employment relationship between colleges and individuals is established, which has a flexible employment mechanism. During the employment period, colleges and universities should manage the personnel engaged in personnel agency in accordance with the relevant provisions of the employment contract, and those who are dismissed or no longer employed should be transferred back to the talent service organization and divorced from the school. Its biggest feature lies in the separation of personnel relationship management and personnel use. Colleges and universities have the right to use talents as stipulated in the employment contract, and undertake corresponding obligations such as pay according to work, assessment, rewards and punishments. Gradually separate the right to use talents from ownership, separate the social responsibility that the unit originally assumed from the unit, and move towards socialized management. The implementation of personnel file management under the personnel agency system in colleges and universities aims to reduce the daily workload of personnel-related work in colleges and universities, eliminate the dependence of newly hired personnel on the unit, and realize the autonomy of employment in colleges and universities, especially to help solve the problems encountered in talent introduction, graduate admission, professional title evaluation, personnel file management, staffing, household registration and so on. It is a personnel agency system to deepen the reform of personnel system and enhance the vitality of colleges and universities, and it is also an important content of college system reform.
Connotation of personnel files in escrow colleges and universities: Perfect escrow files mainly include: cadre resumes and autobiographies, evaluation and assessment, academic qualifications and evaluation positions, political examination, party and mass, rewards and punishments, salary, appointment and dismissal, etc. According to its purpose, it is divided into: democratic politics: joining the League, joining the party and enlisting, organizing appraisal, assessment, appointment and removal of posts, rewards and punishments, moral style, professional ability, work performance, etc. Academic degree category: resume, autobiography, education, degree, student status, overseas visit, further study, etc. Professional and technical categories: professional title evaluation, thesis award-winning, achievement patent, scientific research achievement, etc. Social security: such as salary promotion, welfare treatment, election evaluation, house purchase and housing accumulation fund, contract agreement, etc. Education and health: such as school record, resume, autobiography, family planning, medical care, etc. ; Living and working in peace and contentment: such as housing ownership, marriage and household registration, family members, social relations, abandoning files and going abroad to protect rights, etc.; Democratic parties: various appointments, visits abroad, registration of representatives, etc. ; They are closely related to the interests of the trustee, and they are new resources generated by their continuous growth.
Performance of personnel files in colleges and universities: Are personnel files kept in colleges and universities? Observe people's feelings, solve people's worries and protect people's rights? It is an important resource with strong searchability, seriousness and authority. Can she use it? Voucher? Help you trace the source, with? Numbers? Solve problems for you, discard the false and retain the true; On a personal level? Growth and development, birth and death, food, clothing, housing and transportation? Almost all of them are inseparable. For example, salary files can verify the length of service, student status and real estate files can go through employment procedures and determine housing property rights, and marriage files can go through the procedures of buying a house loan and inheriting inheritance. Another example is promotion, further education, medical insurance, notarization of property rights, finding alumni, and verification. Which one can show its advantages? Power? Especially in today's increasingly prominent role and legal effect of vouchers, they are immeasurable information resources, cultural resources, characteristic resources and interest resources.
Second, the current situation of personnel file management in colleges and universities under the personnel agency system
In recent years, with the integration of various archives resources in colleges and universities, archives have become the main body of personnel file management. After the implementation of the personnel agency system in colleges and universities, the main body of personnel file management is actually divided into two parts. First, the staff files under the traditional system of school file management; The other part of the personnel files are managed by the local talent exchange service center. When a large number of renters are formally employed for a long time, their files can only be transferred to school files, and some will take a long time to be formally employed. Long-term entrusted files are managed by personnel agencies, but there are many problems in personnel file management.
1. The responsibilities of institutions and university management are not clear.
The system is not perfect, the management is not standardized, the responsibilities of both parties are unclear, and the operation is easy to make mistakes; For example, the authorities attach importance to the general management of reception, custody and storage, pay more attention to reception and ignore management. When receiving materials, they are basically not examined or read, are not classified by chapter, and are not bound in time, not to mention the management of sorting and loading files and the entry of directory information. Most of the personnel files in escrow exist in the original structure, with scattered papers and serious management, even if they are lost, there is no basis; At the same time, in the absence of official introduction of government archives into colleges and universities, the archives departments of colleges and universities can't make inquiries and supervision, and they can't check and fill gaps, let alone timely standardize and modernize management, and the handed-over materials have no electronic catalogue information. And the most basic management level has not been reached, which has affected the quality of escrow files.
2. The contents of the personnel files under custody are incomplete.
The content of personnel files is constantly increasing with the growth of individuals, and it is in a dynamic state, which needs to be constantly supplemented and updated to truly reflect its real situation. However, the supplement and collection of some agent files are slow, such as performance appraisal, professional title evaluation, continuing education, promotion and other materials are rich, which affects the access and utilization of files. Another example is incomplete formation materials. For example, although some of them have recruited or changed jobs, entered higher schools or been promoted, there is no record in the file, and some materials have no approval opinions and personal signatures. Some files are missing due to repeated transfer or re-filing, which weakens the role of vouchers and basis; Some institutions have incomplete evaluation data, which affects their comprehensive understanding to some extent.
3. The files of escrow personnel are discontinuous.
Even if the personnel accepted or planned to be introduced by colleges and universities are leased, the minimum requirement for academic qualifications must be master's degree or above. Therefore, academic materials are the focus of collection, such as the original materials from high school to doctoral degree, including application form, enrollment registration form, student registration form or appraisal form, degree granting approval form, etc. However, the data collection during the escrow period was not timely, which led to insufficient continuity of many data. For example, some undergraduate materials only have the enrollment registration form but not the graduation registration form, and vice versa; Some graduate students' information is not systematic, master's files lack undergraduate information and doctoral files lack master's information. Some people don't know whether they have obtained a degree or advanced studies during their study abroad, and even these materials are not filed, which can't accurately reflect this process, and the continuity of archival materials is not strong.
4. It is not convenient to consult the personnel files in escrow.
When the organization and personnel departments of colleges and universities need to consult the escrow files, or when the Party branch applies for joining the Party or preparing for party member to become a full member, or when conducting routine personnel inspections, they need to borrow or issue certificates from the handling institutions themselves through the personnel departments of colleges and universities; Or escrow individuals need to apply for master's degree, doctoral degree, professional title evaluation, household registration and other documents. , all need to go through multiple processes repeatedly, which is extremely inconvenient to use. At the same time, the personnel department of colleges and universities first collects and sorts out the custodian's files, and then transfers them to the agency in a centralized way on a regular basis, which is easy to cause the file entity to be damaged or lost during the transfer process and affect the management and access quality of the custody files.
Third, the personnel agency system in college personnel file management countermeasures
Archives management is a policy and professional work. The management institutions of both sides should not only standardize management, but also strengthen management awareness, be familiar with and master personnel file management skills, constantly expand and extend service functions, build communication platforms, create a harmonious working environment, and provide high-quality, convenient, fast and efficient services for both sides.
1. Optimize the service environment of personnel files in institutions.
In order to improve the efficiency of personnel file management and service in colleges and universities under the personnel agency system, it is necessary to improve more scientific and reasonable personnel file management responsibilities in time, improve the political and professional level of file managers of both sides, and require them not only to have? Multifunctional? I love my job and am proficient in business. I am proficient in the collection, research, identification, classification, arrangement, filing and protection of personnel files. It is also necessary to master the knowledge and skills of automation, informatization and networking, improve the technical level of file management and optimize the service environment of agent personnel file management.
2. Standardize the personnel file management procedures.
The communication and coordination between universities and institutions should be strengthened, and specific procedures and measures with strong feasibility and operability should be formulated. At the same time, colleges and universities should actively cooperate with institutions to collect archives, and institutions should not just stay in archives preservation. The two sides should do a good job in coordination, focus on solving problems such as unclear responsibilities, unclear scope, unsatisfactory relationship, irregular procedures, poor operation mechanism, and untimely information feedback, and formulate strict contracts. Clarify the respective responsibilities, operating methods, specific working procedures and operating mechanisms of each work link, and establish and improve various rules and regulations including material collection, custody and protection of personnel files, appraisal, inquiry (borrowing) and reading, and handover. Agencies should do a good job in the collection, sorting, storage and utilization of custody files according to procedures, and colleges and universities should also actively change the education, position, professional title and salary adjustment of trustees.
3. Do a good job of collecting and sorting out the personnel files of agents.
Collecting materials in a comprehensive and timely manner is the top priority of archival work. Every year, we should collect and sort out newly formed materials, such as promotion, promotion, assessment, appointment and dismissal, various rewards and punishments, overseas inspection, outgoing audit, etc. , enhance the awareness of the whole process of tracking, carefully process and identify the selection, strive to be true and complete, complete procedures, and strictly control the quality of filing materials; Institutions and employers should pay attention to communication information. Agents should grasp the formation law, sources and links of materials in time, understand the problems that often appear in materials, and take the initiative to get in touch with units or individuals. Colleges and universities should strive to give guidance and supervision before materials are produced. Establish and improve the information exchange and contact system of personnel files in time, and establish the personnel file collection network. The agency will send the contents and scope of the materials to be filed to the employer in written form, and contact the employer regularly. The employing unit collects, authenticates and registers personnel materials in time, and hands over the files to the agency at the end of the year to ensure the authenticity, authority, integrity and long-term readability of personnel files.
4. Expand the management functions of archives departments in colleges and universities.
The archives department of colleges and universities should not only undertake the traditional responsibilities of personnel file management, but also become the hub or transit point of personnel file management and utilization under the personnel agency system. Therefore, the personnel department of colleges and universities needs to hand over the updated list to the archives department in time after recruiting new personnel every year; After the personnel files are produced, the archives shall timely sort out the personnel files handed over by the personnel office and submit the personnel files under the personnel agency system to? Center? Make a handover. At the same time, strengthen business communication and keep abreast of the personnel files of agents in colleges and universities; After the production of personnel archives materials is completed, the archives department will timely sort out and put into storage the personnel archives handed over by the agent, centrally manage them, and provide systematic and complete archives services.
5. Establish an information management system for escrow personnel files.
The agency should establish the information management of entrusted personnel files in time, establish systematic information connection with universities and realize information sharing. The employer can use the network platform to quickly and conveniently access the electronic files of the personnel agency of the unit, and selectively input and collect the natural situation and basic information of the trustee. Such as promotion, inspection and assessment, training and education, academic degree, professional title, work resume, family members, social relations, etc. All of them are classified, processed and sorted in an orderly way, making it a complete module of the personnel file information system, but the information collection work must be established in the organization and personnel department for review and confirmation? A calendar for three years old? On the basis of, ensure the accuracy and uniqueness of information; Strengthen the efficiency of daily management, establish a modern management system of inquiry, borrowing, statistics and analysis, and meet the needs of colleges and universities for personnel file information to the greatest extent.