Office Automation (OA for short) is a new office mode that combines the functions of modern office and computer network. There is no unified definition of office automation, and all new technologies, machines and equipment used in traditional offices belong to the field of office automation. In administrative organs, office automation is often called e-government, and enterprises and institutions are often called OA, that is, office automation. By realizing office automation, or digital office, we can optimize the existing management organization structure, adjust the management system, increase the ability of collaborative office on the basis of improving efficiency, strengthen the consistency of decision-making, and finally achieve the goal of improving decision-making efficiency.

In recent years, the office OA system market has maintained a strong growth momentum. Driven by high-end manufacturers such as IBM, Jiu Si Software and Click Technology, more and more enterprises begin to apply office OA system in their daily work. According to the author's understanding, in view of the great contribution made by Jiu Si Software, a high-end brand in the field of office OA system, to effectively improve the overall operational efficiency of enterprises, we have made the following summary on how its office OA system can improve the operational efficiency of enterprises:

First, the office OA system standardizes the examination and approval business.

Office OA system comprehensively standardizes the basic management processes of enterprises, such as business documents, approval process, approval authority, approval time, approval opinions, application scope of process, approval entrustment, approval circulation, and historical approval review. To help enterprises realize the behavior of the system.

Second, the office OA system improves the efficiency of business approval.

Office OA system makes paper approval documents electronic and templated, and makes manual approval process and business supervision networked and automated to realize network office and mobile office; Thereby comprehensively improving the efficiency of business approval, helping enterprises optimize their positions, reducing personnel investment, and improving the efficiency of approval per unit time by 300%.

Thirdly, the office OA system realizes efficient cooperation and communication.

By deploying various information communication tools, such as instant messaging, e-mail, collaborative work, forums, notices, announcements and related personnel, the office OA system helps enterprise managers and employees to communicate more, more widely and more effectively in time.

Fourth, office OA system is helpful to the construction of corporate culture.

Through the office OA system, various interactive columns can be set up, such as enterprise forums, company news, activity announcements, development suggestions, voice of leaders, questionnaires, rationalization suggestions, expert support, staff world, electronic journals, opinions collection, sales express, technical express, product improvement, etc. , so as to improve employees' sense of ownership, enhance enterprise cohesion, advocate learning culture, and realize the propaganda and unification of enterprise values and core concepts.

Office OA system to create a learning organization.

Through the knowledge management module of office OA system, we can realize the collection, classification, precipitation, sharing, learning and continuous innovation of knowledge, stimulate the wisdom of the masses, accumulate a large number of intangible knowledge assets of the unit, let employees quickly find the documents they need, and improve the efficiency of knowledge development and utilization.

Sixth, the office OA system quickly releases information.

Through the tools of notices, announcements, forums and questionnaires in the OA system module, a large amount of information is generated every day in the business, such as reward and punishment notices, personnel announcements, organizational adjustments, product releases, policy news, system changes, etc. , timely convey to relevant departments and employees. Through the message engine of Jiu Si OA system, the information interaction between people and the system can be realized, and the information changes and work to be done in the system can be reminded online in time.

Seventh, the planning and management of office OA system.

Through the plan management module of office OA system, let employees focus on important things, according to irregular plans, monthly plans, weekly plans and schedules; Monthly summary, irregular summary, monthly summary, weekly summary, log, etc. Arrange personal work, manage subordinates' work, check and evaluate subordinates' work.

Eighth, office OA system creates information portal and comprehensive platform.

The first step of building full staff informatization through office OA system. Office OA system is the central platform of other system integration, which breaks the data island, information island and application island between business systems and realizes the push, sharing and calling of information between different systems.

To sum up, the office OA system is not a paperless software, but a management tool. Through it, the enterprise management system is implemented, the enterprise culture is spread, and the harmonious development of people and organizations in the enterprise is promoted through the standardization of processes, the precipitation of knowledge and the cooperation and collaboration of employees, so as to achieve the purpose of improving the overall operating efficiency of the enterprise!