Question 2: What are the writing requirements of the notice? Administrative official document, the abbreviation of official document, is an applied document with legal authority and standard format used by human beings in the official practice of governing society and managing the country. It is a special standardized style, which has authority, statutory production authority, defined readers, specific writing format (note: it goes further than the model), writing rules and handling methods that other styles do not have. China's official documents should be written and handled in accordance with the Measures for Handling Official Documents of State Administrative Organs issued by the General Office of the State Council 1987 in February and revised by 1993 10.
The requirements of official document writing are very high, especially the drafters are required to have the basis of work practice and understand many subtle joints in their work, and they are required to have good writing and language expression skills in specific drafting. The general requirement of official document language is solemnity, plainness and generalization. The core of official document language kung fu is word selection. The choice of words should be based on the objective and practical needs, with clarity, accuracy and conciseness as the standard, combined with the specific language environment, avoiding context repetition, and paying attention to the objects involved and the objects to be read. It is very standard to use more written language and clerical language, less image, descriptive words and spoken language, and no dialect.
It is necessary to put forward the structural terms of official documents. The first is the opening words, which are used to express the purpose, basis, reason and accompanying situation of writing. Such as: for (the), about, for, according to, according to (compliance, according to) according to, according to, according to, inspection, service, and so on. The second is the ending language. For example, we hereby inform you (report, letter, etc.). ) It's very important (Holland, I hope) and it's Holland. The third is interlanguage. Such as (right, cause, evidence), in view of, in short, in a nutshell, and so on. The fourth is to deal with language. Such as: experience, experience, current experience, experience, handling, guidance, trial, implementation, implementation, research and implementation, and serious implementation. The fifth is appellation. There is a first person: I, Ben; The second man said: you, expensive; The third person: the. Wait a minute.
There are 12 and 13 types of national administrative documents, namely orders (orders); Exercise; Decide; Instruction; Announcements and circulars; Notice; Notice; Report; Ask for instructions; Reply; Letter; Meeting minutes.
The text structure of official documents refers to the core part (external organization form, namely prefix, text and tail and their settings) of official documents except the format of official documents. This part of the writing is the difficulty of official document writing.
I. Title
1. standard form: three parts, namely: issuing authority+cause+language.
DD is used for important and solemn official business.
Be flexible
Part A: 1. Issuing authority+language.
(Time can be added under the above heading)
The second is career+language.
The third is "forwarding+originating organ and original notice title"
Part b: language only
DD is often an unimportant official business, and it is intellectual.
If the time of issuing a document is written under the title of the issuing authority, brackets should be used, and official duties should be significant and solemn. Don't write the signature and time after the article.
Second, the text
1. The main sending organ (for all staff of organs or social organizations, official business is well known and important, and it is often not written; Pay attention to organizational relations in work practice)
2. Text
A. reasons: 1. basis:
# Scenario: Describe the time, unit, place, people and events, etc. Commonly used adverbial of time "at present ……"; Introduce people and deeds
# file: commonly used "according to ……"; It is often a sentence.
# Meaning: Discussion: Commonly used "Yes ..."
# Function: Commonly used "will make ..."
Second, the purpose: commonly used "for ..."
The reason part can be omitted, or only one of the basis and purpose can be omitted.
Item B: (Items with many important contents are listed in layers, or expressed by subheadings or sentences)
1. Parallel type. Common. Generally speaking, it is a horizontal and static official situation. The parts are not closely related and independent, but * * * serves the purpose of interpretation. A part can be omitted. The advantages of this method are universality and strong organization.
Sequence codes between parallel contents can be numeric or segmented; The juxtaposition in a paragraph can be numbered, semicolon (; ), you can also use sentences to coordinate.
Emphasize order: the important comes first, and so on.
2. progress. Generally, it is a vertical and dynamic business process or transaction. Each part is gradual and indispensable, and the order cannot be reversed. The advantage of this method is that it is logical and can explain the problem.
In an official document, two methods can cross each other, that is, one method is the main method and the other method is used in a certain part or level.
Note: Since then, sequential codes are often used. The order is one, (1), 1, (1) * * four layers.
Items with unimportant content can be segmented, even with a plus sign (; ) form ... >>
Question 3: How to write the notification document? The content is as follows: please ask the master for help! Thank you! * * Notice of the Civil Affairs Bureau on convening an emergency meeting on earthquake relief work.
All departments of our bureau and civil affairs bureaus of counties and districts: At the request of the provincial party committee, in order to do a good job in earthquake relief work in the future, the party committee of our bureau decided to hold a meeting on earthquake relief work on the morning of May 14 10. Relevant matters are hereby notified as follows:
I. Time and place of the meeting
*********
Second, the participants
* Department head, head of county civil affairs bureau.
Three. Other related matters.
*********
All units are requested to make good work arrangements and attend the meeting on time without being absent.
Hereby inform you
* Year * Month * Day
Question 4: There are several ways to write official document titles. The title of official document is an indispensable part of official document. 《
Paragraph 6 of Article 10 of the Measures (hereinafter referred to as the Measures) stipulates: "The title of an official document shall accurately and briefly summarize the main contents of the official document and indicate the type of the official document, and generally shall indicate the issuing authority. Except for the name of laws and regulations and the title of the book, the title of the book generally does not use punctuation. "
The official document title is a noun phrase, not a sentence. Its general form can be expressed as: issuing authority+about+reason+genre. The preposition "about" connects the publishing organ and the reason; The connection reason and genre of the auxiliary word "de" For example, in the State Council's Notice on Stopping the Spamming of Lottery, the genre "notice" is the central word, and "the State Council" and "Stop the Spamming of Lottery" are both restrictive elements of the genre "notice".
In the daily teaching and practice of official documents, there are many problems in the title of official documents, and the following seven situations are common.
1, three elements are incomplete.
According to the "Measures", the title of official documents generally consists of three elements: the issuing authority, the main content (also known as the cause) and the type of official documents (also known as the genre).
But in daily life, we can find it in practice.
Sometimes there is a phenomenon that the title lacks reason and does not accurately summarize the main contents of the official document, for example, "Decision of the People of x x City".
When writing the titles of all official documents, it is difficult to write the titles of the notice of approval (forwarding), and sometimes the language is lacking, such as "the opinions of the people of XXX approved by the Municipal Foreign Economic Commission on encouraging foreign investment in the service field of our city". As the title of the approval notice, even the language of the notice is lacking. This document is obviously not standardized, and should be changed to "Notice of the Municipal People's * * * approving the opinions of the Municipal Foreign Economic Commission on encouraging foreign investment in the service sector of our city".
Some titles are prone to ambiguity due to the lack of prepositions. For example, the Notice of Registration for Self-taught Examination in x x University can be completely understood as "Registration for Self-taught Examination in X X University" because of the lack of "about", and there is also a lack of necessary function words between "registration" and "notice", and the meaning is not clear, so it should be changed to "Notice of Registration for Self-taught Examination in X X University".
Therefore, the incompleteness of the three elements of official document title often leads to unclear title and damages the quality of official documents.
2. Inappropriate summary of reasons
The main content of the official document title is usually called the cause, in the "country"
In the title "Decision on Teacher's Day", there are only three reasons, and its nominal characteristics can explain that "Teacher's Day" is something that already exists, which is contrary to the content of the official document (the content is to agree to the establishment of Teacher's Day in the State Council)
, decided to set September 10 as Teacher's Day), which should be "national".
Decision on the establishment of Teachers' Day.
Another example is "Request for Instructions from the People of XX Township on the Request for the Construction of Hope Primary School". The original intention of this document is to propose a new Hope Primary School, which needs to be funded by the superior. The summary of the reasons is not accurate enough. It should be "Request for Instructions from the People of XX Township on Requisition of New Hope Primary School".
It should also be noted that "application" and "request for instructions" cannot be used at the same time, and the request for instructions already includes the application. For example, the contents of "request for instructions on applying for establishing X-X school", "application" and "request for instructions" are repeated, and the reasons are not concise, but should be "request for instructions on establishing X-X school".
The concept of "the first half of the year" in the "General Arrangement of Party Building Work in the First Half of the Year by the XX Provincial Party Committee" is inaccurate, even if there was no ambiguity at that time, it should not be advocated; It is best not to "catch" the party building work. It can be changed to "Notice of XX Provincial Party Committee on the General Arrangement of Party Building Work in the First Half of 2005".
3. The language is not standardized
In accordance with the provisions of the Measures
about
It mainly includes: orders (orders), decisions, announcements, notices, notices,
Report, request, reply, opinion, letter,
13 species
The language used in the titles of some official documents does not conform to the provisions of the Measures. For example, the "reply" in the "Reply on Comrade X's Work Arrangement" is not the term stipulated in the Measures, but should be "Reply on Comrade X's Work Arrangement".
Others combine the two legal languages, for example, "the people of XX city * * * on solving the problem of drought relief and planting funds and materials"
",the title of" request for instructions "and" report "mixed together and replaced with a new language, neither fish nor fowl, should be changed to" request for instructions from the people of XX City on solving the funds and materials for drought protection ".
There are also cases of language abuse, such as "XX University's opinion about Zhang XX, etc ... >>"
Question 5: What is the writing format of the notice in the official document? Notification format: (Prompt notification)
Notice of beijing jishuitan hospital on XXX
Each department:
In order to {\ lang1033}, the State Council decided to adjust the share of stamp duty on securities transactions from the current 50% in the central and local governments to 80% in the central and local governments and 20% in the local governments, from 197 1. Relevant regions and departments should proceed from the overall situation, continue to do a good job in the collection and management of stamp duty on securities transactions, and further promote the healthy development of China's securities market.
The State Council, People's Republic of China (PRC)
December 16, 1996
Notification format: (meeting notification)
Notice on XX XX XX XX XX XX Meeting
Functional offices:
The meeting time is set as. } Contact person: ××× year × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × month × day × month × day × month × month × day × month × month × month ×
beijing jishuitan hospital
* * * * Year * * Month * Day
Example (Meeting Notice)
Notice on convening the meeting of propaganda ministers in the whole region
Propaganda Department of Municipal Party Committee and Liu Tie Municipal Party Committee:
The symposium of propaganda ministers of the whole region is scheduled to be held on 9- 10. The relevant matters are hereby notified as follows: 1. The topic of the meeting conveyed the spirit of the symposium of propaganda ministers of some provinces, autonomous regions and municipalities held in Publicity Department of the Communist Party of China; Summarize and exchange the propaganda and ideological work in the first eight months of our district; Study and deploy the next step. Second, the participants are the Propaganda Minister of the Municipal Party Committee and the Propaganda Minister of the Liu Tie Party Committee. Third, the meeting time is 9- 10 on the 9th (reported in the afternoon of the 9th and 8th for one and a half days). 4. Registration and accommodation meeting place: Guangxi Propaganda Cadre Training Center, Qixing Road, Nanning. Meeting place: conference room on the third floor of the office building of the district Committee. V. Related Matters (1) Participants are required to prepare a speech of about 15 minutes. Please print 50 copies of the speech materials, and submit them to the meeting group when reporting (printing requirements: 16 format, and mark "Speech materials of the symposium of propaganda ministers of the whole region" in italics in the upper left corner. (2) Please arrange all the work during the meeting and attend the meeting on time. If you are on a business trip or studying, unless there are special circumstances, please come back and attend the meeting forever. (3) Please report the list of participants to the Propaganda Department Office of the Party Committee of the Autonomous Region before leaving work on the afternoon of September 5th.
Contact person: ××× year × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × month × day × month × day × month × month × day × month × month × month × day × month × month × month × month × month × day × month × month × month × month × month × month × month × month
* * * Guangxi Zhuang Autonomous Region Committee Propaganda Department
Press release issued on 4 September 2003
The main points of the Notice are written in the following languages, requiring the lower authorities to handle, implement or obey the arrangement. Notice pays attention to timeliness, which is something that is told to be handled, executed or known immediately. 1. Title: Issuing Authority+Reason+Notice. 2. Text: 1. Foreword of the notice: the reason, purpose and basis for issuing the notice. For example, in order to solve the XXX problem, with the consent of XXX, the specific provisions are hereby notified as follows. 2. Notice subject: write out the notice items, list them item by item, and clarify the items. Third, the end: three ways to write: stop talking, don't just write conclusions. (2) between the antecedent and the subject, if you don't use "I hereby notify you" as a transitional language, you can end with "I hereby notify you". & gt
Question 6: The writing notice of administrative official documents is a common style in official documents, and it is an official document that the higher authorities inform the lower authorities and organizations of relevant matters.
The format of the notice, including title, title, body and signature.
1。 Title: Write it in the center of the first line. You can just write the word "notice", and if the matter is important or urgent, you can also write "important notice" or "urgent notice" to attract attention. Some write the name of the company that sent the notice before the "notice", and some write the main content of the notice. ?
2。 Address: write the name or title of the notified person or the name of the company. Write it at the top of the second line. (Sometimes because the notice is short and the content is single, the title is omitted when writing, and the text is straight. )?
3。 Text: Start a new line and write the text in two blanks. The content is different, and the text is different. The notice of the meeting should specify the time and place of the meeting, the people attending the meeting, what meeting will be held and the requirements. In arranging the notice, the purpose, significance, specific requirements and practices of the notice activity should be clearly stated. ?
4。 Signature: written in the lower right two lines of the text, one with signature and one with date. ?
Writing a notice generally adopts sentence-by-sentence writing, which can be concise and to the point, so that the notified person can see at a glance and follow it easily.
Question 7: What's the difference between opinions, decisions and notices in official document writing? What is their format? 20 points: Generally speaking, the beginning is ... I suggest ..., generally, the lower level opposes the higher level. Need to take the lead in signing. That is, dear * *: There must be a year, month and day behind it.
Decision-making: For decision-making, you don't need to take the lead, you just need to sign and date.
Notice: distributed to subordinate units. Need to take the lead in signing.
Question 8: How to write the notice? File format (letter, request, report, notice, prescribed file format) II
Notification format: (indicative notification)
Notice of beijing jishuitan hospital on XXX
Each department:
××××××××××××××××××××××××××××××××
××××××××××××××××××××××××××××。
Beijing jishuitan hospital, March 2005 10.
Example (Prompt Notification)
Notice of the State Council Municipality on Adjusting the Proportion of Central and Local Stamp Duty on Securities Transactions
Guo Fa (1996)
People's governments of all provinces, autonomous regions and municipalities directly under the Central Government, ministries and commissions and institutions directly under the State Council:
Since the reform and opening up, China's securities trading market has developed greatly, the scale of securities trading has been expanding, and the stamp duty on securities trading has also been greatly increased. In order to further standardize the securities trading market, properly handle the matching ratio between the central and local governments, and enhance the macro-control ability of the central government, the State Council decided to adjust the share of stamp duty on securities trading from the current 50% between the central and local governments to 80% between the central and local governments and 20% between 197 1. Relevant regions and departments should proceed from the overall situation, continue to do a good job in the collection and management of stamp duty on securities transactions, and further promote the healthy development of China's securities market.
The State Council, People's Republic of China (PRC)
December 16, 1996
Notification format: (meeting notification)
Notice on XX XX XX XX XX XX Meeting
Functional offices:
The meeting will be held on ××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××× The relevant matters are hereby notified as follows:
The agenda of the meeting is ×××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××
Attendees. }
Meeting time ××××××××× (duration ×××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××
Meeting place ×××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××
Related matters (1) ×× year × month × day × month × day × month × day × month × day × month × month × day × month × month × day × month × month × month × month × month × month × month × month × month × month × month × month × month × month × month × month × month × month × month × month × month × month × month × month × month
(2) ××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××
(3) XXX XXX XXX XXX。
Contact person: ××× year × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × month × day × month × day × month × month × day × month × month × month × day × month × month × month × month × month × day × month × month × month × month × month × month × month × month
beijing jishuitan hospital
* * * * Year * * Month * Day
Example (Meeting Notice)
Notice on convening the meeting of propaganda ministers in the whole region
Propaganda Department of Municipal Party Committee and Liu Tie Municipal Party Committee:
The symposium of propaganda ministers of the whole region is scheduled to be held on 9- 10, and the relevant matters are hereby notified as follows:
First, the topic of the meeting conveyed the spirit of the symposium of propaganda ministers of some provinces, autonomous regions and municipalities held in Publicity Department of the Communist Party of China; Summarize and exchange the propaganda and ideological work in the first eight months of our district; Study and deploy the next step.
Second, the participants are the Propaganda Minister of the Municipal Party Committee and the Propaganda Minister of the Liu Tie Party Committee.
Third, the meeting time is 9- 10 on the 9th (reported in the afternoon of the 9th and 8th for one and a half days).
4. Registration and accommodation meeting place: Guangxi Propaganda Cadre Training Center, Qixing Road, Nanning. Meeting place: conference room on the third floor of the office building of the district Committee.
Verb (abbreviation of verb) related matters
(1) Participants are requested to prepare a speech of about 15 minutes. Please print 50 copies of the speech materials, and submit them to the meeting group when reporting (printing requirements: 16 format, and mark "Speech materials of the symposium of propaganda ministers of the whole region" in italics in the upper left corner.
(2) Please arrange all the work during the meeting and attend the meeting on time. If you are on a business trip or studying, unless there are special circumstances, please come back and attend the meeting forever.
(3) Please report the list of participants to the Propaganda Department Office of the Party Committee of the Autonomous Region before leaving work on the afternoon of September 5th.
Contact person: ××× year × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × day × month × month × day × month × day × month × month × day × month × month × month × day × month × month × month × month × month × day × month × month × month × month × month × month × month × month
* * * Guangxi Zhuang Autonomous Region Committee Propaganda Department
Press release issued on 4 September 2003
Main points of writing a notice
The notice is in the following language, requiring the lower authorities to handle, implement or obey the arrangement. Notice pays attention to timeliness, which is something that is told to be handled, executed or known immediately.
1. Title: Issuing Authority+Reason+Notice.
2. Text: 1. Foreword of the notice: the reason, purpose and basis for issuing the notice. For example, in order to solve the XXX problem, with the consent of XXX, the specific provisions are hereby notified as follows. ......& gt& gt
Question 9: How to write an official document? What should I pay attention to? The main feature of official document writing: the functionality of the theme. Official documents are tools and means to realize the management function of organs. In official documents, it is very clear what to encourage and curb, what to support and oppose, what to allow and what not to allow, whether to praise or belittle, whether to forbid, whether to advocate or abstain, whether to do or stop. Reliability of materials. The factual materials, digital materials and theoretical materials used in official documents, as well as the laws, regulations, principles and policies on which they are based, must be true and accurate, and shall not be imagined, fabricated or fabricated. The logic of structure. The thinking mode of official document writing is mainly logical thinking. Through concept, judgment and reasoning, through synthesis, comparison and demonstration, the writing idea is formed and the writing task is completed. Explanations, narratives and discussions are widely used, and literary means are used cautiously. The plainness of writing style Strive for accuracy, vividness and image, and refrain from exaggeration, empty talk, falsehood and rhetoric. You can't say nothing or grandstanding. You must be true and clear. Simple expression. The structure, hierarchy and language should be as simple as possible. On the premise of writing things and ideas clearly, clearly and thoroughly, the simpler the text, the better. Normal posture. We should have a strong sense of style and genre, pay attention to the writing format and stylistic characteristics of official documents, and also pay attention to the additional marks of official documents. ("Practical Writing") [Edit this paragraph] The writing requirements of official documents conform to the principles, policies, laws, decrees and relevant regulations of the party and the state. The situation is true, the viewpoint is clear, the words are concise, the regulations are clear, the levels are clear, and the punctuation is correct. Names, places, figures and quotations should be accurate. The date should generally be written in the specific year, month and day. Numbers used as morphemes in some structural levels, writing time, ordinal numbers and phrases, idioms, abbreviations and rhetorical sentences must be written with * * * numbers. The role of official documents (1) leads and guides (2) contacts with official business (3) publicity and education (4) evidence basis (5) standardizes words and deeds.