Abstract: The automatic transfer function of financial software is a very fast function module in accounting computerization, but it has not been fully utilized in practical work.
Some functions, this paper mainly expounds how to define and generate autopay vouchers and several problems that should be paid attention to when using autopay, aiming at guiding general use.
Users can make full use of the automatic transfer function to improve the processing efficiency of accounting computerization.
[Keywords:] transfer definition; Transfer generation; There is a transfer business in accounting business, which will be repeated every month or every year.
Years appear repeatedly and regularly. For example, depreciation expenses are withdrawn every month, manufacturing expenses are carried forward at the end of the month, wages are paid every month, employee welfare expenses are accrued, and trade union funds are accrued.
And carry forward the cost of products sold at the end of the month, and accrue bad debts at the end of the month.
Preparation: at the end of the month, all revenue and expenditure accounts will be transferred to the "profit of this year" account and withdrawn.
Tax, year-end profit distribution and year-end carry-over. Prepare vouchers for these businesses.
, its summary, debit and credit accounts remain unchanged, and the source and calculation method of the amount remain basically unchanged. Compiling such vouchers will do a lot of repetitive work every month, and
The withdrawal amount can only be checked and recorded after the related business is accounted by computer.
You can only enter it after recording. If you are not careful, there will be omissions or input errors. therefore
At present, the financial software sold in the domestic market provides automatic transfer function.
Automatic transfer function is to define the automatic transfer voucher first, and then use it.
Automatically generating transfer vouchers can greatly improve the speed of voucher entry. automatic
The transfer function includes two major contents, namely, the definition of automatic transfer voucher and automatic transfer.
Voucher generation. Take UFIDA as an example to explain how to define and generate automatic.
Transfer voucher
First, define the automatic transfer voucher.
UFIDA software provides user-defined transfer, corresponding carry-forward and sales cost settlement.
Automatic carry-forward functions such as profit and loss carry-forward during carry-forward period.
(1) User-defined transfer
User-defined carry-forward is the most difficult in UFIDA automatic transfer. Define custom transfer
There are three difficulties in account voucher, one is account, the other is "debit/loan" symbol, and the third is amount.
Source formula. When these three difficulties are solved, other problems will be solved.
Let's take "provision of trade union funds" in user-defined carry-forward as an example to illustrate how to decide.
Automatic transfer voucher.
1. Entry of accounts
When defining the autopay voucher of "providing trade union funds", the entry should be:
Borrow: management expenses-trade union funds ××× (amount is total wages)
2%)
Loan: wages payable to employees-trade union funds ××× (the amount is total wages.
2% of the amount)
Therefore, when entering an account, enter "660202" in the first line, or you can enter it.
Mnemonic code, or double-click the subject bar to bring up a subject code and name.
Cross-reference table, select the subject to be selected; Enter "22 1 105" in the second line, as above.
2. Enter the "debit/loan" symbol.
The second difficulty in the definition of autopay voucher is to enter the "debit/loan" symbol.
Number. When the autopay voucher is defined as "Providing union funds", it will be displayed in the first line.
Double-click the "Direction" column and select "Borrow"; Double-click the direction bar in the second row and select.
"Loan", that is, the direction is the same as the normal certificate preparation.
3. Definition of amount source formula
The definition of the formula of the amount source is one of the difficulties. Mainly refers to this family.
How to get RMB amount? Define Automatic Transfer of Accrued Union Funds
When entering a voucher for the first time, move the cursor to the column of "Amount Formula" and double-click the column to open the window.
Browse button, the formula wizard dialog box will appear after opening. Select the letter "Ending Balance".
Number, click Next, and enter "22 1 105" and "Fang" in the "Account number" box.
Select "loan" from ",and then click" default extraction "and" continue to enter formula ".
Item, select the * (Multiplication) option, click the Next button, and then drag the formula name.
Scroll bar to the lower right, select the "Constant" option, and then click "Next".
Button, enter "0.02" in the Constant box, and then click "Finish" to finish.
The definition of the first entry. Click the "Add Line" button and continue to enter two scores.
Record the Amount Formula, move the cursor to the Amount Formula column, and double-click to browse.
Button, the formula wizard dialog box will appear after opening. Choose to accept the opposite account.
Calculation result function, click "Next" button, and the "Account" box is empty, then click.
Click "Finish" to complete the definition of the second entry, and click "Save".
Do it. According to the above operations, you can continue to define other autopay vouchers.
(2) the corresponding carry-over
Corresponding carry-forward can not only carry forward two accounts one by one, but also
Used for one-to-many account carry-forward. The corresponding carry-forward account can be the superior department.
, but the account structures of its subordinate accounts must be consistent (the same subsidiary account).
If there is supplementary accounting, two subjects must have a pair of supplementary accounting.
Yes When defining the corresponding carry-forward voucher, you only need to enter the transfer-out account code and transfer-in account.
The account code and its transfer ratio can be used, which is very simple.
(3) Carry-over of sales cost
Sales cost carry-forward is to multiply the sales quantity of goods at the end of the month by the goods in stock.
Weighted average unit price, calculate the sales cost of all kinds of goods and carry it forward. definition
When carrying forward the sales cost voucher, you only need to enter "inventory goods" and "main business income"
Enter "and" main business cost "account codes.
(IV) Period profit and loss carry-over
Period profit and loss carry-forward is to transfer the ending balance of each profit and loss account into.
Go to the "profit this year" account in the same line as it. When defining profit and loss carry-forward vouchers
Just enter the account code of this year's profit.
Second, generate an automatic transfer voucher.
After defining autopay voucher, autopay voucher can be generated quickly.
Card, and automatically appended to the accounting voucher. The specific operation methods are as follows.
In the transfer generation interface, click User-defined Transfer, corresponding carry-forward and sales transfer-in.
Current period carry-forward, period profit and loss carry-forward, etc. Double-click the carry-forward column, and then click
Click "OK" to generate an automatic transfer voucher, and enter the number of attachments and.
Date, click the "Save" button, and the voucher will be stamped with the "Generated" stamp in the upper left corner.
Indicates that the voucher has been appended to the unbookkept voucher library. At the end of each subsequent cycle,
Automatic transfer voucher can be generated based on this, which shows that automatic transfer is the definition of once and for all.
It is very convenient and quick to use for a long time.
Three, the use of autopay should pay attention to the problem
(1) The transfer serial number entered for user-defined transfer is not a voucher number, but a user-defined number.
The code of the transfer voucher.
(2) Corresponding carry-forward only carries forward the ending balance.
(3) When carrying forward the cost of sales, "inventory goods" and "main business income"
The structure of the three subjects "entry" and "main business cost" and their subordinate subjects must be
Same (that is, all detailed accounts have quantity accounting, and no one can be assisted at the same time).
Accounting).
(4) During the profit and loss carry-forward, if the profit and loss account and the profit account of this year
When both have supplementary accounting, the supplementary account categories must be the same; This year's profit account must
It's a final account.
(5) When generating transfer, the transfer month is the current accounting month.
(6) Before the transfer is generated, the accounting voucher of relevant economic business should be submitted first.
Certificate registration.
(7) Each transfer voucher is generated only once a month.
(8) If the A/R A/P system is used, customers cannot be selected in the general ledger system.
User and supplier carry-over.
(9) The generated transfer voucher needs to be approved before bookkeeping.
To sum up, using the automatic transfer function is very convenient and fast, as long as you hold it.
Master the definition, generation method and various precautions of automatic transfer voucher, and then
It can make good use of the automatic transfer function and improve the processing efficiency of accounting computerization.