Management review The purpose of management review
This procedure specifies the specific requirements for management system review to ensure the suitability, sufficiency and effectiveness of the management system, so as to continuously improve the management system and meet the requirements of interested parties.
Scope of management review
This procedure is applicable to the comprehensive evaluation of the management system by the general manager of the company, and also to the evaluation of one of the management systems, including the identification of opportunities for improvement of the management system and the need for change, as well as the evaluation of policies and objectives.
Management responsibilities 3. 1 The general manager of the company presides over the management review meeting and approves the management review plan and report.
3.2 The management representative is responsible for reviewing the management review plan and management review report, organizing all departments to report the operation of the management system, and organizing and coordinating the related work of management review.
3.3 The general manager's office is responsible for preparing the management review plan and organizing the collection of management review input data; Be responsible for recording the management review meeting, compiling the management review report, and organizing the supervision and verification of the implementation of corrective measures after the review.
3.4 All relevant departments are responsible for preparing and providing information needed for the review related to their own departments according to the requirements of the review plan, and formulating and implementing relevant corrective or preventive measures.
3.5 This procedure is managed by the management representative.
Manager 4. 1 Plan Description:
Management review planning? Management review preparation? A review meeting? Release the review report? Implement improvement
4.2 Management Review Planning
4.2. 1 30 days before the management review, the general manager's office is responsible for preparing the management review plan, which will be reviewed by the management representative and submitted to the general manager of the company for approval.
Frequency of management review
In general, management review is conducted once a year. Under the following special circumstances, the general manager of the company may decide to increase the frequency of management review:
A) When the company's organization, product and service content, resources, business strategy and market environment undergo major changes or adjustments;
B) Major quality, environment or health and safety accidents occur in the company, or the relevant parties continue to complain;
C) When the influence of laws, regulations, standards and other requirements leads to major changes in the management system;
D) Other occasions deemed necessary by the General Manager (such as before the third-party audit).
Management review participants
Participants in management review include top managers, management representatives, leaders of relevant departments, relevant personnel and employee representatives.
4.2.4 Release the meeting notice
The general manager's office will release the management review plan 15 days before the management review meeting, and notify all the personnel involved in the management review.
4.2.5 The general manager's office shall issue a notice of the management review meeting five days before the management review meeting, and make good preparations for the meeting.
4.3 Management Review Preparation
4.3. 1 The management representative is responsible for organizing relevant functional departments, preparing relevant work according to the requirements of the management review plan, investigating relevant situations, and collecting and submitting relevant documents and materials.
4.3.2 Management review input
4.3.2. 1 After receiving the notice of management review, each department shall provide the following information to the general manager's office three days before the management review meeting:
A) Accomplish the targets and indicators related to this department;
B) Relevant environmental performance and occupational health and safety performance of the department;
C) the performance of the department;
D) The resources provided meet the demand;
E) implementation of corrective and preventive measures;
F) Suggestions for improving the management system;
G) other information related to the department;
After summarizing and analyzing the information provided by relevant departments, General Manager 4.3.2.2's office compiled the Management System Operation Report and submitted it to the management representative for approval. As the input of management review, the management system operation report includes the following contents:
A) Review the results of recent internal and external audits;
B) customer information feedback;
C) Issues of concern to interested parties;
D) Work performance and existing problems;
E) implementation of corrective and preventive measures;
F) Implementation of relevant decisions and measures in the last management review;
G) circumstances that may affect the change of management system (such as changes in laws and regulations, changes in organizations or products and activities, changes in external environment, etc.). );
H) Suitability and realization of management policies, objectives and indicators;
4.4 Hold a management review meeting
4.4. 1 The general manager of the company presides over the review meeting according to the management review plan.
4.4.2 The management representative shall report the operation of the company's management system.
4.4.3 The internal audit team leader reports the internal audit results.
4.4.4 The personnel participating in the review shall report the relevant work that needs to be emphasized.
4.4.5 Participants discuss and review the operation of the management system according to the operation report of the management system, and propose improvement projects and measures.
4.4.6 The general manager of the company shall make a conclusion on the review contents, and specify the responsible department and completion date of the corrective and preventive measures after the review.
4.4.7 The general manager's office is responsible for keeping the minutes of the management review meeting, forming the minutes of the management review meeting, and signing in the meeting.
4.4.8 Management review output
The general manager's office shall prepare the management review report according to the minutes of the management review meeting. The management review report as the review output shall include the following contents:
A) The purpose, time, participants and contents of management review;
B) Comprehensive evaluation of the applicability, adequacy and effectiveness of the management system and process and the need for improvement;
C) Evaluate the suitability of management policies, objectives and indicators and make necessary changes;
D) Decisions and measures on resource requirements;
E) Improvement measures, responsible departments and completion dates determined by management review;
4.5 release the review report
The general manager's office will submit the management review report (including determining the scope of distribution) to the management representative for review, and after the approval of the general manager of the company, it will be distributed to relevant departments and personnel within 8 working days after the review meeting.
4.6 Implementation of improvement
According to the requirements of the management review report, each department is responsible for implementing the improvement work in accordance with the Management Procedure for Corrective and Preventive Measures, and the general manager's office organizes the verification work.
4.7 Other management requirements
4.7. 1 Records shall be managed according to Records Management Procedure.
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