First, the understanding of the confidentiality of civil air defense archives management is in place
(a) pay attention to learning, improve the confidentiality awareness of civil air defense files.
Archives management is a comprehensive social science. Civil air defense archives are an important part of national archives work and occupy a very important position in civil air defense construction, especially civil air defense confidential archives. In order to meet the needs of the new era, civil air defense departments at all levels should attach great importance to file secrecy, set up leading groups for file secrecy at all levels, organize and study the Law of People's Republic of China (PRC) on Guarding State Secrets and relevant confidentiality provisions, and deeply understand and attach importance to the management of confidential files in light of the actual situation.
(2) Renewing concepts, doing a good job in the construction of civil air defense archives and the management of archives warehouse are the key points of archives secrecy.
Archives should be built separately in accordance with the relevant provisions of the state. Considering the confidentiality of archives, it is not advisable to locate the warehouse on the ground floor of the office building, and the doors and windows of the warehouse should be specially reinforced to prevent theft. We should also try to separate the warehouse from the office and the warehouse from the reading room. The archives warehouse shall be managed by a designated person, and a strict warehouse management system shall be formulated, and irrelevant personnel shall not enter. The scientific management of archives warehouse is the basic guarantee of archives secrecy and maintenance of archives safety.
Two, the confidentiality management of civil air defense files in place.
Classified archives shall be managed at different levels, which are classified into "top secret", "secret" and "secret" according to the Law of People's Republic of China (PRC) on Guarding State Secrets. The purpose of determining the confidentiality level of archives is to let archivists take different management measures according to different confidentiality levels, so as to maximize the use of civil air defense archives.
(a) according to the needs, grasp the changes in the classification of civil air defense files.
In the process of keeping civil air defense archives, its classification is not static, but changes with the passage of time and the implementation of documents. The basic changes are encryption, decryption and decryption. Among them, the increase of density is very small and temporary; In most cases, the general trend is to reduce encryption until decryption.
(two) according to the principle, distinguish the duration of civil air defense confidential files.
Civil air defense confidential files shall be kept for different periods according to relevant regulations. The Provisions on the Duration of State Secrets stipulates that unless there are special provisions, top secret matters shall not exceed 30 years, confidential matters shall not exceed 20 years, and confidential matters shall not exceed 10 years. If the confidentiality period is more than one year, it shall be calculated on an annual basis, and if it is less than one year, it shall be calculated on a monthly basis.
Three, the civil air defense archives management system in place.
The rules and regulations on the utilization of civil air defense archives generally include responsibility system, filing system, checking (borrowing) reading system and copying system. According to the actual situation, different utilization ranges are determined for different levels of users, and different approval procedures are stipulated, so that the provision and utilization work can be followed. While vigorously developing archives utilization, we should ensure confidentiality, confidentiality and document integrity. The rules and regulations on the utilization of archives should be strict and concise, easy to implement and constantly improved in practice.
(a) the establishment of civil air defense confidential file investigation system.
According to the Law of People's Republic of China (PRC) on Guarding State Secrets and the confidentiality rules and regulations, it is a good way for civil air defense departments to do a good job of confidentiality in the new period to sign confidentiality agreements with secret-related personnel, especially core secret-related personnel. In the form of an agreement, it is clear that the secret-related personnel must bear the obligation of confidentiality and the responsibility of leaking secrets. Once the confidentiality agreement is signed, it has legal effect. This will greatly improve the binding force on the behavior of classified personnel, provide a strong legal guarantee for the confidentiality work of civil air defense departments, and ensure the safety of archives.
(2) Do a good job of filing confidential documents.
In accordance with the relevant provisions of the archives management, civil air defense confidential files and materials should be unified management and preservation. In addition to the confidential documents of the civil air defense department, there are various "pre-plans" and "drills and pilot plans". Leaders of civil air defense departments should set an example, strictly require classified personnel to abide by the regulations on file management, ensure that civil air defense confidential files are completely filed, establish documents and electronic documents, and hand over complete safeguard accounts, and never allow any individual to take them for himself, and earnestly do a good job in confidentiality.
Four, civil air defense archives management and security supervision in place.
The supervision of the utilization of civil air defense archives is an important measure to do a good job of confidentiality in the process of archives utilization. It can effectively find and stop all kinds of bad behaviors that are not conducive to the confidentiality of archives in the process of archives utilization, so as to make better use of archives and ensure the integrity and safety of archives. Improving quality is the key to file management and supervision. Civil air defense departments should improve the management quality of top secret files. Top secret archives managers must have a strong sense of responsibility, dedication and a high sense of confidentiality, a rigorous work style, and clear procedures for handling things. Because archivists often come into contact with a large number of secrets of the party and the state, these secrets are brought to various complicated occasions with the social activities of their owners, and often in a word, the speaker has no intention, the listener has a heart, and the secrets are leaked unconsciously. Therefore, archivists should keep their mouths shut no matter what the occasion, and regard keeping state secrets as their sacred duty and due obligation.