Paper Keywords Engineering Archives Management Problems and Countermeasures
Abstract: Engineering archives are an important part of archives. This paper first analyzes the significance of engineering archives management and the close relationship between engineering archives and engineering quality, and finally puts forward some countermeasures on how to do well engineering archives management and ensure engineering quality.
Project file management is an important basic work in the whole project construction management, which refers to all documents in the form of paper, film, magnetic media and optical media. Documents formed in the whole process of project approval, bidding, survey, design, construction, supervision and completion acceptance, including preliminary documents, completion documents and completion acceptance documents. It is particularly important to ensure the accuracy, integrity and systematicness of engineering archives. Therefore, it is urgent to strengthen the project file management.
1. The significance of project file management
1. 1 Improve the project implementation and ensure the overall control of quality, progress and safety. At present, many engineering projects in our country generally adopt the project manager contract responsibility system, and the project manager is fully responsible for the quality, progress and safety of engineering construction to highlight work efficiency and economic benefits. The contract responsibility system of the project manager plays an important role in ensuring the completion of the project. In the project contract, different objectives are determined according to different contents. Only after the completion of the project, all the objectives meet the previous assessment standards, can the project contract be awarded. If the project construction documents are filed in the project contract, the integrity, accuracy and systematicness of the project construction documents and materials can be guaranteed.
1.2 Construction project files are an integral part of construction projects. The construction project approval document is a true record of the decision-making, approval and project establishment process of the construction project. Before the construction project starts, the construction project files begin to be generated and accumulated. The documents that have been formed and accumulated before the project starts construction are called construction project preparation stage documents, which are the fundamental basis for implementing project funds, compiling project budget, general design, bidding and specific implementation of the project. The documents and materials accumulated in the process of project budget, outline design and bidding are the basis of project investigation and detailed design. If this document accumulation process is excluded from the construction project, the construction project cannot be established at all and cannot be carried out. Before reinforcement, cement, brick and other building materials. You must pass the inspection before you can use it. These inspection documents and materials are very important basis. In the process of using building materials, we should follow the instructions, such as what brand of cement to use, how to mix it and how much to use. There are also on-site supervision records and inspection records during implementation, and there are adjustment instructions and change instructions when there are problems. These all need engineering data to guide.
1.3 construction project files directly reflect the quality of construction projects. The quality of construction projects is related to the safety of people's lives and property. Therefore, the quality problem is the most important, and the management of construction files directly affects the quality of the project. With the extensive implementation of construction projects and the development of modern scientific management ideas, the quality of construction projects has been strictly defined, that is, the quality of construction projects refers to the comprehensive characteristics of projects that meet the needs of owners and conform to national laws, regulations, technical specifications, standards, design documents and contracts. I believe that under the premise of file management, the quality of the project will be paid more attention.
2. How to continuously improve project document management?
2. 1 Preparation before project implementation. Early intervention, control first. In the preparation stage of the project, the construction unit should first implement the spirit and publicize the file requirements to the participating units and departments. Every project construction will involve design, construction, supervision and other units and different departments of the construction unit. Different units and departments have different data collection tasks at each stage of the project, so the responsibilities of each unit and department must be implemented. Therefore, in order to ensure that the archives of each infrastructure project can be collected on time, with good quality and according to requirements, the construction unit must first specify the requirements and liabilities for breach of contract of relevant units in various construction contracts, so as to focus on prevention.
2.2 Archives management should define the scope and highlight the key points. Generally speaking, each project has to go through several stages, such as project preparation, supervision, construction and completion acceptance, and each stage will inevitably produce different documents. For example, in the project preparation stage, there are project approval documents, construction land approval documents, survey and design documents, bidding documents, commencement approval documents, budget documents, project management agency documents, etc. In supervision, there are supervision planning, supervision meeting minutes, schedule control, quality control, cost control, supervision summary and so on. In the construction stage, there are civil engineering data, installation engineering data, basic documents, material test documents and various construction tests and construction records. In the completion acceptance stage, there are comprehensive completion drawings, professional completion drawings, project completion summary, completion acceptance records, project final accounts and property documents, audio-visual and electronic files delivered for use. However, for projects with different regions, different scales and different functions, the documents produced at each stage are different. Therefore, we should grasp the key points and the main links.
2.3 Improve the project file management information system. The file management information system is used to support the management during and after the construction of enterprises, which is a necessary condition to adapt to the requirements of modern enterprise system and promote the scientific and standardized management of enterprise construction files. A good computer file management system will play a very important role in the smooth implementation of a project, while a bad management system may make file management fall into chaos and even affect the whole construction process. Therefore, a good project file management system should meet the following requirements: (1) Support enterprises to realize scientific and standardized file management based on the needs of project file management; (2) Support archivists to efficiently complete the daily business of construction file management, including the establishment of new files and the maintenance of old files, and improve the efficiency of the company's file management; For example, the information of the construction personnel should include the name, age, political outlook, education level, construction skill level, major and graduation date of the construction personnel. Each file information has its own attributes and characteristics, but there are also similarities. If this information is not carefully analyzed, it will directly lead to management confusion. (3) Support enterprise management to obtain relevant information quickly and effectively, so as to make scientific decisions and promote scientific and standardized enterprise management; (4) The system software should be as simple and easy to use as possible; (5) The system software should modify, add and delete files accurately, and query files quickly and efficiently. It is an urgent need to manage the archives of water conservancy and hydropower construction by using computer software system.
2.4 Further improve the quality of project file management personnel. Raise awareness and strengthen training. First, it is necessary to raise the awareness of archives (rooms) on the importance of archival work under the new situation, and strengthen the service consciousness ideologically. The second is to strengthen the training of part-time archivists and archivists, as well as archivists of construction units, and improve their professional quality. The third is to strengthen archives publicity and archives legal system construction. Seriously affect the quality of infrastructure archives, will be held accountable.
3. Conclusion
Compared with the general file management, the file management of engineering projects is more systematic and professional. Its archives run through the whole process of project implementation, so it is a more direct and effective control of the project. Therefore, on the basis of effective management of construction project archives, we should further improve the management of construction project archives and make practical efforts to build a harmonious socialist society.
refer to
[1] Liu Laifang. Analysis and suggestions on some problems of technical data management of construction engineering. Urban Construction Archives, 2007, (09).
[2] Zhang Haiyan, Wen Yuchu. Talking about the management of engineering archives. Science and Technology Information, 2009, (02).
[3] Wang Yun. Talking about the archives management of construction projects. Shanxi Archives, 2008, (05).
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