Hospital archives are valuable assets of hospitals, and strengthening the management of this information resource is particularly important for the modernization of hospitals. Hospital archives are the evidence of hospital management, the basis of medical scientific research and the vivid materials of hospital publicity and education. How to adapt to the socialist market economic system, change the archives management mode and strengthen the standardized management of archives, hospitals must understand the current situation and existing problems of hospital archives management on the basis of investigation, analyze the reasons and take corresponding countermeasures, so as to better do the hospital archives management work in the new period. Now I will talk about the current situation and countermeasures of hospital file management.

1 current situation of hospital archives management

1. 1 The file management system is not perfect and the efficiency of file collection is not high.

In terms of hospital management, hospitals at all levels have formulated relatively perfect hospital medical, personnel, administrative and logistics management systems, but few systems involve file management. In the hospital target management assessment scheme, file management is generally not included in the target assessment, which leads to inefficient file collection and incomplete files.

1.2 The contents of hospital archives are not clear, and the management scope is unknown.

Up to now, there is no scientific and unified management system standard for hospital archives management. With the progress of science and technology and social development, the connotation and extension of archives are changing. When hospitals at all levels manage archives, because there is no unified management standard and mode, hospitals at all levels manage according to their own understanding and practices, so that many archives that should be included in management are not included in management.

1.3 file consciousness is not strong, and the file utilization rate is low.

The knowledge of file management is still weak, and they think that file work is dispensable, but they don't realize the importance and necessity of file work in hospital management. Due to insufficient attention to archives, insufficient development of archives information resources and low utilization rate of archives.

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1.4 decentralized file management is not conducive to the integrity and security of files.

Decentralized management of all departments is not convenient for comprehensive utilization, which is not conducive to the integrity and security of archives. Each department should have a special person to be responsible for preservation and repeated preservation, resulting in a waste of manpower, material resources and space.

1.5 The professional level of archivists is not high,

Lack of archival knowledge In the training of hospital personnel, the quality improvement and continuing education of medical technicians are generally emphasized, but the quality improvement of archives managers is not included in the plan and requirements. Archivists usually don't have enough opportunities for further study and lack systematic archival knowledge training. The management level of many archivists stays in experience, and their concepts and management level can't keep up with the development requirements of the times, lacking innovation and vitality.

1.6 The hardware investment in archives work is insufficient, and the level of modern archives management is not high.

Due to the shortage of medical rooms and narrow archives in some hospitals, they do not meet the standards of file preservation. In addition, obsolete archives management equipment and backward management technology also restrict the development of archives. In recent years, with the progress of science and technology, computer and network technology have been widely used in hospital management, and hospital management methods have been continuously improved. However, few people use computer and network technology to manage archives, and some archives work still stays in manual collection and retrieval, which is not conducive to the collection, utilization and development of archives.

2 to strengthen the management of hospital archives countermeasures

2. 1 Strengthen the study of archival law and raise the awareness of filing according to law.

Vigorously publicize archives work, so that hospital leaders and employees can fully understand the importance of archives and the close relationship between archives and daily work and life, better support archives management, and thus promote the formation of archives awareness pattern of all staff. files

"Archives Law of People's Republic of China (PRC)" stipulates that archives work shall be under the principle of unified leadership and hierarchical management, and the integrity and safety of archives shall be maintained for the convenience of all sectors of society. In addition, hospital management cadres and medical, teaching and scientific research personnel have a weak legal concept of archives, and even a considerable number of people do not understand the basic spirit of the Archives Law and lack the awareness of filing according to law. Therefore, it is very important to learn and publicize the Archives Law.

2.2 Archives can only be managed in a centralized and unified way, not in a decentralized way.

The unified management of archives by administrative means and legal means is the basis for establishing a unified and scientific archives work system and promoting the standardized management of archives work. Only by implementing the unified management of archives can we standardize the management of archives in general hospitals and truly give play to its voucher and utilization.

2.3 Establish a scientific file management system and improve the file management system.

Promoting the standardized management of archives work, establishing a scientific archives management system and perfecting the archives management system are the keys to promoting the standardized management of archives work. Hospitals should formulate a scientific, complete, systematic and feasible file management system according to the Archives Law, the Measures for the Management of Medical and Health Files and other relevant laws and regulations. Centralized and unified management and unified evaluation of all kinds of archives of various departments, so that archives management and medical business can be evaluated and developed simultaneously.

2.4 strengthen training, combined with practice, improve the quality of file managers.

The quality of archivists directly affects the level of archives management. The hospital should bring the training of archivists into the talent training plan and improve the quality of archivists in an all-round way. First, through professional training, continuing education, knowledge updating and further study, the professional and knowledge level will be improved. Second, in-depth clinical first-line investigation and research on the demand of medical treatment, teaching and scientific research for file information, constantly summarizing and exploring file management, adapting to the development of file cause and promoting the improvement of file management level.

2.5 Increase investment, improve equipment and realize the modern management of archives.

Increasing capital investment and introducing modern technology and equipment are the necessary conditions to realize modern archives management. On the one hand, it is necessary to improve the modernization level of archives protection equipment and technology, such as dehumidifying and air conditioning equipment for archives warehouse and efficient pest control and fire extinguishing equipment. The application of these equipments and technologies is an important part of modern archives management. On the other hand, computer management should be introduced to store all kinds of business and administrative files in the hospital, which is convenient for users to find and read in time, save time, manpower, material resources and financial resources and improve work efficiency. At the same time, the use of computer management can reduce the effective space of archives, save information conveniently and simply, and increase its confidentiality. Therefore, hospitals should make full use of modern office equipment such as computer management applications, well-designed software and networks to realize the automation and modernization of file management.

2.6 Establish a three-level network management mode of hospital archives to provide reliable basis for the development and utilization of archives.

Directly responsible by the hospital president or vice president, a three-level network management model of hospital archives is formed, in which the president in charge is in charge of the overall leadership, the director or deputy director of the office is in charge, and the heads of various departments and full-time and part-time archivists are members. Hospital archives management

It should be unified leadership, unified organization, unified system, unified operation and unified custody, which is conducive to implementing the spirit of superiors; It is conducive to organizing and supervising the archival work of various functional departments; Conducive to the collection and utilization of archives; It is beneficial to solve the problems of personnel, funds and equipment in the comprehensive management of archives; It is beneficial to the safety and integrity of hospital archives and provides a reliable basis for the development and utilization of hospital archives.

2.7 Attach importance to development, make full use of it and give full play to the social benefits of archives.

The ultimate goal of archives management is to make full use of archives. Therefore, hospital archives managers should establish service consciousness and develop archives information resources through multiple channels, so that hospital archives can serve clinical, medical, teaching and scientific research work. At the same time, actively carry out a variety of editing and research activities, carry out in-depth development and processing of information, and compile various monographic collections to provide users with multi-level, multi-faceted and effective information. In addition, it is necessary to strengthen the management of archives utilization feedback information, realize the horizontal connection of hospital information at all levels, realize the * * * sharing of archives information resources, meet the needs of medical treatment, teaching and scientific research, improve the utilization rate of archives and give full play to its social benefits.

I wish you success, my friend.