You don't need to use gorgeous and beautiful words to write business letters. What you need to do is to express yourself accurately in simple and plain language, so that the other party can understand what you want to say very clearly. Generally speaking, business letters have the following writing principles:

1, courtesy

Politeness means more than politeness. This is not just using some polite expressions, such as your friendly inquiry, your esteemed order, etc. It considers the problem from the perspective of "your attitude". In order to make business English documents more polite, the author should also avoid radical, offensive and contemptuous words.

2. Understanding principle (consideration)

The principle of understanding emphasizes the situation of the other party rather than our situation, and should reflect an attitude of considering others and be more considerate of each other's mood and situation. When writing business English documents, we should keep each other's requirements, needs, wishes and feelings in mind and find the best way to convey information to each other.

3. The principle of integrity.

In letter writing, the integrity of information is very important, so business letters should include all necessary information.

4. clarity principle

Clarity is the most important principle in business English letter writing. An ambiguous letter will cause misunderstanding and ambiguity, and even cause trade losses. Clear expression should pay attention to the choice of correct and concise words and correct sentence structure. Generally speaking, the author of a business document must express his meaning clearly so that the other party can understand it accurately.

5. Principle of conciseness

We need to express the richest content in the least language. In writing, use short, easy to understand, direct and plain English, avoid repetition and verbosity, and don't waste the reader's time on your difficult words [1](P 1).

6. Specific principles (concreteness)

Make the expression accurate and vivid. When it comes to data or specific information, such as time, place, price, article number, etc. Be as specific as possible. This will make the content of communication clearer and help speed up the process of affairs.

7. Principle of correctness

The principle of correctness refers not only to grammar, pause and spelling, but also to language standards, proper narration, accurate figures and correct understanding of business idioms.