type
(1) In writing, there is a self-made cover letter; A cover letter written on the recommendation of others, etc.
(2) From the perspective of content or industry, there is a technical cover letter; Sales-oriented cover letter; A productive cover letter; Execute the attached letter; Medical cover letter, etc.
(3) From the perspective of job hunting time, there are short-term cover letters; Mid-term cover letter; Long-term cover letter, etc.
(4) In terms of job requirements, a cover letter with basic requirements; Cover letter with specific requirements, etc.
Format requirement
title
The title of a cover letter usually has only the name of the language, that is, write the word "cover letter" in the middle of the first line.
title
Appellation refers to the name of the trustee, written in the first line, and the name of the unit or individual where the trustee belongs should be written in the top box. "Responsible comrades" can be added after the name of the unit; You can add "sir", "madam" and "comrade" after your personal name. Write a colon after the title.
A cover letter is different from ordinary personal letters. The recipient has never met before, so the title should be appropriate and serious.
main body
The text should start on a new line, leaving two spaces to start writing the content of the cover letter. There are many contents in the text, so it should be written in chapters.
First, write down the reasons for applying for a job. Firstly, briefly introduce the natural situation of job seekers, such as name, age, gender, etc. Then, you need to directly explain how to obtain relevant information and the purpose of writing this letter. My name is CoCo Lee, and I'm 22 years old, male. He is a college graduate majoring in accounting. I read in the newspaper that your company is looking for a full-time accountant. With my level and ability, I take the liberty of recommending myself. I believe that your company will have a discerning eye and will make me lucky to be an accountant in your company. "This paragraph is the beginning of the text and the beginning of job hunting. Introduce the relevant situation concisely and clearly, and make clear the position you are seeking. And attract the recipient to read your letter, so be attractive at the beginning.
Second, write down your views on the position you are seeking and make an objective and fair evaluation of your ability, which is the key to job hunting. It is necessary to focus on the advantages of applying for a job and highlight your own advantages and "bright spots" in order to convince the other party. For example, "I graduated from Dongbei University of Finance and Economics majoring in accounting in July. 1996. He graduated with excellent results, won the "Expert" Award in the Provincial Accounting Grand Prix (see annex), and published many academic papers in Hainan Finance and Economics magazine (see annex). I have read about your company in relevant materials. I like your working environment, admire your professionalism, and appreciate a set of practical rules and regulations in your company's management. All these reflect your company's sense of being ahead of the times in the current economic tide of reform and opening up. I am very willing to work hard in such an environment; I prefer to contribute my knowledge and strength to your company. I believe that after hard work, I will do my job well. " To write this paragraph, the language should be to the point and just right; Attitude should be modest and sincere, neither humble nor supercilious. Achieve the effect of treating words like people. To impress the trustee, and then believe that the job seeker is qualified for the job. This passage should be convincing.
Third, put forward hopes and demands, and put forward hopes and demands to the recipients. For example, "I hope you can arrange an opportunity for me to meet" or "I look forward to your reply" or "I look forward to your letter". At the end of this letter, we should stop talking and not be too demanding.
final result
Start a new line, leave two spaces, and write congratulations. For example: this letter, and then write "tribute" or wish "smooth work" and "developed career" on the top box. There are no punctuation marks in these two lines, so don't say too much to avoid "gilding the lily".
Signature and date
The name of the writer and the date of writing are written in the lower right corner of the letter. Write the name on it and the date on the bottom. You don't need to put any modest qualifier in front of your name, lest you feel flattering or make the other person despise your ability. The date of writing should be year, month and day.
attachment
A convincing attachment is the identity certificate of the job seeker. Therefore, the attachment of the cover letter is an indispensable part.
The attachment can be indicated at the end of the letter. For example: attachment 1, ××× year × month × day × month × day × month × day × month × day × month × month × day × month × day × month × day × month × day × month × day × month × day × month × day × day × month × day × month × day × day × month × day × month × day × month × day × month × day × month
Avoid mistakes
1. inappropriate gender appellation
Don't use the wrong address that mentions gender at the beginning, such as "sir". In fact, it is best to avoid using gender-specific titles, which is inappropriate and may even offend people who do not belong to this title. Or you can try to find the person in charge of reviewing your application letter and call this person by his name and title directly in the application letter. If you don't know the person in charge, write "respected person", which is the most neutral way of addressing.
2. A cover letter can't meet all needs.
You can prepare a standard version of the cover letter when applying for a job, but you should be extra careful not to make mistakes when applying it to different job applications. Common mistakes in the cover letter include the wrong position, company name, date and recruitment information source. Take time to make sure that the information in each cover letter is correct-while doing so, take a few minutes to modify the cover letter according to different job requirements.
3. The number of words is very important
The content of a cover letter should be just a letter. Take a quick look at the content. Although you hope your cover letter is not as simple as one or two sentences, don't write a long page. It is an ideal model to summarize your interest in this position and your qualifications in three clear paragraphs. If the cover letter is too short, it will make people feel that they are not working hard enough and lack attention. If it is too long, it will make people feel bored and don't want to read it.
Comply with requirements
Employers want to know whether you can get things done as required-this evaluation starts with your cover letter. Please make your resume in a fixed file format (PDF format, Microsoft WORD document, text file, etc.). ) and send it to the person who made it. Similarly, if you are asked to write down the salary requirements in the job description for reference, then write down your expected salary level unless you don't want to be a candidate for this position at all. If you ignore a clearly listed requirement at this stage, you are doomed to be eliminated.
Matters needing attention
Pay too much attention to job responsibilities
The most common mistake in a resume is to turn it into a boring list of responsibilities. Many people even use their company's work code as a guide to improve their resumes. Creating a resume is an abridgement of the above contents. You should not only describe the necessary information, but also explain the different experiences of each of your companies. Provide specific examples of how the company has benefited from your performance. When emphasizing your achievements, ask yourself the following questions:
How to finish the work better
What problems or challenges do you or your team face? How did you overcome the difficulties? What is the result of your efforts? How does the company profit from your performance?
The goal narrative is too gorgeous.
Many candidates are not interested in the goal statement at the beginning of their resumes. The worst goal statement usually begins like this: "A challenging position not only gives me the opportunity to contribute to the company, but also gives me the opportunity to grow and progress." This narrative has long been overused, and it is too common, wasting valuable resume space. If you are writing a resume, try to replace the goal statement with a small note. On the note, you can talk about your job or your professional field.
The space is too short and too long
Too many people want to compress their experiences into one page, because they have heard that it is best not to exceed one page. Many job seekers will delete their impressive achievements when formatting their resumes into one page. On the other hand, when Dallas comes to the auditorium with candidates who ramble or have lengthy experiences with several pages on their resumes, readers will easily get bored. So, when you write your resume, try asking yourself, "Will these statements get me an interview?" Then, only the information that will answer "Yes" will be kept.
The factors that determine its length include occupation, enterprise, work experience, education and attainments. Most importantly, every word in your resume can sell this candidate.
Usage of personal pronouns and articles
Resume is a form of business communication. Be concise and formal, without the word "I", and use articles as little as possible. Give an example:
Statement: I developed a new product, which increased the sales volume by 2 million, and increased some sales volume by 12%.
The sales of newly developed products increased by 2 million, and the total sales of some products increased by 12%.
List irrelevant information
Many people will summarize their hobbies in their resumes, such as reading, hiking and skiing. In fact, these are the best supplements only when they are related to the target work. For example, if a candidate applies for a job as a ski instructor, he or she should mention his or her interest in skiing in the country.
Personal information, such as birthday, marital status, height and weight, should not be mentioned in your resume. Of course, there are exceptions, such as some entertainment specialties and job hunting outside the United States.
A cover letter should have connotation.
Don't be the same. A cover letter should have inner beauty. Inner beauty is to highlight one's own advantages and characteristics. Don't exaggerate, but you should also be modest.
External beauty of cover letter
Don't get me wrong, external beauty doesn't make you do research on the choice of stationery and fonts, but you want recruiters to feel comfortable when reading your cover letter. Then to do a good job of external beauty, you need the cover letters to be of appropriate length, clear spacing and not too dense.
brief and to the point
Conciseness is the standard of a good cover letter. Don't pursue flowery rhetoric in the statement of the cover letter, which makes it difficult for readers to understand. Be careful not to take a personalized route that is divorced from the purpose of the cover letter. The best performance of a cover letter is to hit the nail on the head.
Proofread after writing.
Don't rush to send it to the recruiter after writing it. Check your cover letter for dissatisfaction and typos, and check whether the information is complete. If possible, you'd better ask your friend to check it for you.
I hope the above writing methods and precautions can help you get an interview.
overall arrangement
The personnel manager once said that an annoying trouble is that some candidates only describe his or her skills, not the specific job. Every position is coveted and annoying. Unless your resume has an unexpected situation, such as no work record or being particularly busy, avoid using a formatted functional resume. One of the most effective formats is the improved chronological type. Please have a look at its basic layout: header (name, address, e-mail address, telephone number); Start with a strong personal summary (design your main experience and professional field in detail); Employment records arranged in reverse chronological order (focusing on the achievements from 10 to 15); Education (this item can be moved to the top for gradient); Other related topics include professional unions, social activities, technical expertise, publications, patents and languages used.
No summary section
Part is the best tool for job seekers. Candidates who have done this will know that such skills and qualifications occupy a very important position. The summary should explain the skill level and experience related to the applied position. In order to create an influential summary statement, a complicated beginning will determine what is important to the employer. Next, list your matching skills, experience and education. These self-promotion points can be included in the summary section.
content
Appellation: Appellation should be appropriate. For unclear units, it can be written as "responsible comrades of the personnel department", "respected leading comrades" and "respected leaders of a company" and so on. If the person in charge of the employer is specified, the position and title of the person in charge can be written, such as "Dear Professor Lin", "Dear Director Jiang" and "Dear". The salutation is written on the first line, followed by a colon in the top box, and the greeting "Hello" is written on the other line.
Introduction: The introduction includes basic information such as name, school attended, major name, graduation date, etc. The main function of introduction is to arouse the interest of the other party as much as possible. After reading the materials, naturally enter the main part. The beginning should be eye-catching and explain the reason and purpose of the application.
Subject: The main part is the focus of the cover letter. Summarize yourself concisely and pertinently, highlight your own characteristics, and try to make your description consistent with the requirements of the position you are applying for. Don't exaggerate, don't be irrelevant. The specific contents in many resumes should not be repeated in the cover letter. Try to use the personal pronoun "I" as little as possible, making people feel that what you want to express is "What can I do for you".
Please leave your phone number, mobile phone number, email address and other contact information at the end of the letter, and indicate that if you can't wait for their call within a few days, you will call yourself to confirm that the recruiter has received the resume and cover letter, and arrange an interview. Be positive, enthusiastic, sincere and polite to express your desire to get a job. Please reply as soon as possible and give an interview. Usually, words of wishes or respect should be added to the conclusion, such as "sincerely", "salute" and "I wish you good health, smooth work and career development".
Signature: including signature and date. The signature should be written on the right back of the next line of the closing statement. Write the date (X year X month X day) under the name. If there is an attachment, please indicate it in the lower left corner of the letter. For example, "attachment 1: resume", "attachment 2: report form" and so on.
Writing principles of cover letter
Natural tone: the language and sentences should be simple and clear. Writing letters is like talking. The tone can be formal but not rigid. Speak directly, don't rely on a dictionary.
Easy to understand: Write with the reader's knowledge background in mind, and don't use uncommon words and technical terms.
Concise and to the point: under the premise of prominent focus and complete content, try to be concise and avoid covering everything.
Be specific: don't use vague and general words; Use examples, charts and other specific instructions.
Four misunderstandings
Writing a letter to apply for a job is a common way, but to improve the hit rate of job hunting, we must avoid the following four mistakes.
1, not confident enough, too modest
Job seekers should emphasize their own advantages in their letters, even if it is inevitable to explain their shortcomings, there is no need to be so frank.
2, subjective will, improper reasoning
Many job seekers repeatedly emphasize their achievements in order to please the recruiting unit, but they don't know the importance of relevant experience and ability to the position.
3. The tone is too subjective
For employers, most people like people who are objective and practical, so job seekers should try to avoid using words such as I think, I think, I see and I want to. In their letters.
4, improper wording, causing disgust.
When writing a cover letter, you should avoid using inappropriate words. For example, you will be overjoyed when someone like me comes to apply. How can the other party not dislike seeing such words?
How to fill in a cover letter
1. Reasons for writing a cover letter
Step 2 introduce yourself
3. Be concise and to the point, and highlight your relevant advantages.
4. Emphasize your training.
Put forward your request for further action in the last paragraph.
Sample template
Responsible comrades of personnel department of XX University:
I am a 22-year-old woman who is eager to be useful. A year ago, I graduated from the Department of Education of xx University, majoring in school management. I was assigned to this city by the state, and was later assigned to a kindergarten directly under the municipal government as a kindergarten teacher by the Municipal Education Commission. Over the past year, I have lost a lot of precious time in the position of applying what I have learned, which is undoubtedly a loss for the country and individuals, so I am eager to find a place where I can give full play to my strengths.
Now let me briefly introduce myself: I am good at Chinese. In high school, I was admitted to a college with a score of 108. During my school days, I published two novels in the provincial newspaper and an investigation report on college students' summer vacation in Guangming Daily. I won the second prize (in block letters) in the school hard pen calligraphy competition. Previously, I was borrowed by municipal authorities to do paperwork, wrote various plans, summaries and reports, and wrote a speech for Vice Mayor X's TV speech. In addition, my English subject has always been my strong point in middle schools and universities, and my grades are among the best. In my junior year, I published two translated works in provincial journals. I passed CET-4 in my senior year. From the above situation, I am suitable for secretarial work or foreign language teaching.
Responsible comrades, I say with complete confidence that if you can let me work hard in the above two aspects, you will be satisfied. I will cherish this hard-won job myself and try my best to make my own contribution.
I am here to convey
Salute!
Applicant: XXX
XX year XX month XX day