(2) Check the system. Inspection and verification is an important means to ensure the integrity and safety of personnel files. The contents of the inspection are various, including the inspection of personnel files themselves, such as checking whether there are mildew and insects. And the inspection of the storage environment of personnel files, such as checking whether the doors and windows of the warehouse are in good condition and whether there are other storage errors.
Generally, regular inspection and verification should be carried out. But in the following cases, also want to check:
1. In case of emergency, such as theft, loss or flood and fire:
2. After questioning some files, if you are not sure whether a certain material is lost.
3. After finding some damages, such as mildew and moth-eaten, etc.
Transfer system. The transmission system is about the transmission and delivery of files. The transfer of files is generally caused by job transfer and other reasons.
Extended data:
Eight functions of archives.
First, after the suspension of employment is cancelled, the cadre status is retained, and after graduation from university, the student status is changed to the cadre status;
Second, you don't need to apply for a temporary residence permit, you can apply for public rental housing and purchase affordable housing;
Three, to participate in the examination of civil servants or institutions, you can provide proof of identity;
Fourth, you can link the archives of the southern talent market and handle the evaluation and textual research of various professional titles in Guangzhou;
Fifth, handle social pension, work injury, unemployment, medical insurance and housing accumulation fund;
Sixth, continuously calculate the length of service, and no longer lose the competitive opportunity for positions that need Guangzhou hukou;
Seventh, personal files are needed when handling job transfer;
Eighth, ID cards, Hong Kong and Macao passes and passports for going abroad can be processed immediately in Guangzhou.
Functions of archives
What really proves your learning experience is your file. The file contains your school card, transcripts, comments from all sides, award-winning certificates, and materials of your party group. These are original materials and cannot be copied. Although archives are "no longer brilliant", it does not mean that they can be discarded everywhere. Experts suggest that fresh graduates should take good care of their files and avoid unnecessary troubles in the future.
Archives and length of service: Many college graduates did not go through the formalities of taking part in the work in time after finding a job, but still remained as students after working for several years, which affected graduation and the calculation of length of service and pension.
Archives and welfare: graduates should use archives for endowment insurance, further studies (such as going abroad, taking postgraduate entrance examinations) and taking civil service examinations.
Archives and political review of going abroad on business: the political review of going abroad on business must also be based on personnel files. If the files are incomplete, the political and judicial institutions will not review them.
Reissue files and original materials: Although some units can reissue new files now, the original historical materials such as previous experience, salary and professional title will no longer exist, which will inevitably cause certain losses.
References:
Baidu encyclopedia-personnel file management