Responsibilities of an office secretary
First, do a good job in sending, receiving and forwarding all kinds of administrative documents, letters, reports and other materials, so that the procedures are complete, timely and accurate. If it is necessary to retire and file, the data shall be registered and filed.
Second, responsible for the reception of visitors inside and outside the company, earnest and enthusiastic, friendly, proactive, not shirking and not delaying.
3. Be responsible for the safekeeping and correct use of the company seal, issue a letter of introduction or certificate, make a good registration, and ensure that there is no evidence.
Four, timely and accurately convey the notice of the higher authorities and relevant departments and weekly meeting arrangements to leaders and relevant personnel.
5. Be responsible for the notices and records of various administrative meetings of the company, the drafting and distribution of office meeting minutes, resolutions and decisions, and assist the company leaders in drafting relevant administrative documents.
Six, accurately complete the matters assigned by the company leaders, and timely report the completion.
The secretary should not be the receiver of information, but the carrier, and cannot monopolize information. There is no small matter around the leader, and it goes without saying that the leader needs to find out the news. The secretary's duty is to convey the original information to the leader. In the process of information transmission, we must not "lose" or "increase", let alone lose. If the information is out of shape, it will definitely affect the decision-making of leaders, and smooth and accurate information will help leaders make correct decisions.
Name of office _ _ Logistics post and secretarial post are mainly responsible for logistics management, fixed assets management, materials and equipment, environmental sanitation, document sending and receiving, file management and confidentiality. Integrity risk point 1, violation of regulations, failure to send and receive documents according to procedures; 2. Failing to arrange, file and keep documents and archives according to regulations and requirements; 3, fixed assets management accounts, things do not match, registration is not timely; 4. Logistics management violates relevant regulations when purchasing office supplies and other materials. Preventive measures 1, strengthen learning, strengthen their own quality, and constantly improve their business skills; 2. Consciously and strictly abide by various internal management systems; Handle all related businesses in strict accordance with relevant regulations. 3. Strengthen service consciousness and strive to do a good job in logistics management; 4. Be honest and self-disciplined, open, fair and transparent, and consciously accept the supervision of the masses at work.
Job description:
A secretary is one of the traditional occupations, that is, a person who is responsible for filing documents, arranging affairs, and assisting the heads of institutions or departments to handle their daily work. The secretary's work is very complicated, and there are roughly the following items:
Answer the phone, provide information to the caller, record the information and transfer the phone;
Send, receive and reply to daily mail; ?
Write meeting notices, meeting minutes, daily letters and work reports; ?
Arrangements for talks and meetings; Arrange business trips and reservations;
Filing letters and other records; Back up letters and other documents; ?
Receive visitors; ?
Purchase, distribute and control office supplies.
The scope of secretarial work is very extensive, including both business personnel and management personnel. It can be said that the secretary's own quality and work efficiency directly affect the image and competitiveness of the whole department or institution, which shows the importance of the secretary post.
Core competitiveness:
Knowledge requirements: Under normal circumstances, enterprises require secretaries to have a college degree or above in Chinese or administrative management, have basic knowledge of official document writing, file management, financial accounting, and have a certain foreign language foundation.
Skills: Strong writing skills, strong communication and coordination skills, logical thinking and analysis skills, skilled use of various office automation equipment, and certain foresight and judgment ability within the scope of authorization.
Experience requirements: have more than one year working experience in relevant positions, and have a certain understanding of the industry and enterprises.
Professional quality: I can live in harmony with all kinds of bosses, be careful, have high self-management ability, be proactive and persistent in my work, have strong psychological endurance and strong sense of confidentiality.
Personal year-end summary of office secretary
Over the past year, with the care of the bureau leaders and the support and help of all comrades, I have obeyed the work arrangement, strengthened my study and exercise, earnestly performed my duties, improved my ideological understanding, work ability and comprehensive quality, and successfully completed various objectives and tasks. Although I have experienced difficulties in my work, every time is a good exercise for me, and I feel that I am gradually maturing. This year's work is summarized as follows:
First, constantly improve yourself in learning.
Office work involves a wide range, and all aspects of ability and knowledge should be mastered. If you don't pay attention to strengthening your study, you may not be competent for some jobs, so you must arm your mind with theory. In my usual work, I actively learn new knowledge, combine political theory knowledge, professional knowledge and other fresh knowledge, broaden my horizons, broaden my thinking, enrich myself, and strive to adapt to the requirements of my post in the new situation and new tasks. Actively improve their professional quality, strive for the initiative in work, and strive to improve work efficiency and quality. After continuous study and accumulation, I have gained office work experience, and I can basically handle all kinds of problems in my daily work calmly, ensuring the normal operation of all the work in this position.
Second, the daily work
The office is the service center and operation center of our bureau, responsible for releasing information, reporting information, issuing all kinds of documents, submitting information and providing logistics services. In my work, I firmly established the idea of "there is no trivial matter in the office", and strictly followed the standard of "five ones", that is, I answered every phone call, received everyone who came to work, completed every assigned task, made every record, handled every document well, and strived to be comprehensive, accurate and appropriate to avoid omissions and mistakes. Only in this way can we correct our working attitude and do our job conscientiously in the relatively tedious work.
First, do a good job in various conference work. Make every effort to prepare, arrange and receive various meetings and activities. Every meeting and concentrated activity, regardless of size, scale or simplicity, is carefully prepared before the meeting, carefully organized during the meeting and carefully summarized after the meeting to ensure foolproof.
The second is to straighten out the chaos and achieve "everything is fine." Office work is more complicated than other departments. Sometimes it takes an hour or two to hold a meeting or get a document, and it is very repetitive. The specific work is such as the distribution of various documents, the sending and receiving of information, the preparation of meetings, logistics support, etc. This requires me to be "awake" at all times, take my time when things happen, prioritize things, and be clear-headed before doing things, so as to ensure that more work can be completed within the limited working time.
The third is to make a statistical summary. According to the requirements, regularly collect and submit the data of computer network systems such as "leading cadres' incorruptible archives management system, fixed assets management system of institutions and institutions, and energy consumption statistical analysis system of public institutions". After statistics, the data was submitted to the relevant departments for more than 20 times. In these work, I strive to be meticulous, put an end to carelessness, strive to achieve high standards and strict requirements in everything, and strive to reduce work mistakes. The fourth is to do a good job in logistics. Maintenance of all kinds of office supplies and procurement of consumables. (1) Ensure the normal use of office equipment and provide logistical support for the smooth development of all work.
Fifth, do a good job in file management. Send, receive, register and file all kinds of documents in time to ensure uploading and issuing; Organize, classify and file the documents and materials with reference value formed in the business work of our bureau to ensure that the information is complete, the catalogue is clear, the binding is standardized and the storage is orderly.
Sixth, strive to do other temporary work.
Third, shortcomings in the work.
The above is my experience and harvest from working in the office this year. However, due to their own shortcomings, a lot of work is not satisfactory, such as: the understanding of office work is not comprehensive enough, and some work ideas have coping phenomena; Lack of initiative in work; Work efficiency needs to be improved. If there are many things, there is still a phenomenon of paying attention to one thing and losing the other, and some work needs to be strengthened in details. Perhaps, I didn't really satisfy my leaders and colleagues, but I firmly believe that as long as I strive to be "diligent" and do things wholeheartedly, I will certainly do well.
Resume of company secretary
Courses studied: secretarial science, secretarial writing, public relations practice, negotiation, interpersonal psychology, public relations, public relations language, applied writing, political economy, philosophy, foreign cultural history, archives management, China cultural history, etc.
Others: Other training situations.
Now I am studying for a bachelor's degree in administration and a second degree in English. I have a driver's license.
Business experience
20 _ _ _ _ —— 20 _ _ _ _ _ _ _ Company
During this period, the receptionist worked hard and was well received by leaders and colleagues.
20 _ _ _ to _ _ company.
Office secretary
Responsible for document management/document writing, document printing, etc. /Outreach work such as air tickets and hotel reservations/Assist the person in charge to make an important schedule/coordinate the relationship with other departments, and do a good job in communication/send and receive letters, order office supplies and other office affairs.
Personal profile
Years of administrative work have made me deeply realize the importance of secretarial work, and I like it even more. This is a job that requires more responsibility and care. I use five strokes of Chinese to input more than 100 words per minute; English listening, speaking, reading and writing ability has reached level 4 (currently studying for the undergraduate course of administration); Good at social activities and have more experience in organizing various literary and artistic activities; Able to skillfully use various functions of Microsoft Office (such as Word, E_cel, E_change, PhotoEditer, Powerpoint, Frontpage, Ulead Iphoto E_press, etc.). ) carry out efficient office daily work. I am serious and responsible, meticulous, and have a strong sense of responsibility and dedication.
hobby
He has a wide range of hobbies, is the backbone of the company's literature and art, has a down-to-earth personality, works hard and has a strong sense of responsibility.
My character
Gentle, modest, self-disciplined, confident (according to my own situation).
In addition: the most important thing is ability, I believe your company will think I am the right person for this position!
Looking forward to your interview!
Related articles on the introduction of office secretary's responsibilities:
★ The duties of an office secretary
★ Job description of office secretary
★ Main work contents of office secretary
★ Responsibilities of office secretarial posts
★ Introduction of Secretary's Job Responsibilities
★ Job responsibilities of office secretary
★ Job responsibilities of office secretary
★ Responsibilities of the Secretary of the Government Office
★ Office secretarial duties
★ Model essay on the function of office secretary