Writing a business letter 1) Chinese letters, like ordinary letters, generally consist of five parts: the beginning, the body, the end, the signature and the date. (1) starts with the address of the recipient or receiving unit. The address is written in separate lines and capital letters, followed by a colon. (2) The body of the letter is the main part of the letter, which describes the substantive issues of business communication, usually including: ① greetings to the recipient; (2) the reason for writing, how to receive the letter from the other party, thank you, answer the questions mentioned in the letter, and so on; (3) Business contacts to be made in this letter, such as asking about relevant matters, answering questions raised by the other party, clarifying one's own thoughts or opinions, and making demands on the other party. If you want to ask each other and answer their questions, answer them first and then ask them to show respect; ④ Put forward the hope, ways and requirements for further contact. (3) At the end, a simple sentence or two is often used to state the requirements for the other party's reply. For example, "I am writing to you, just hoping to reply." At the same time, write down words expressing wishes or salutations, such as "Salute" and "Wish you good health". General greetings are written in two lines. "Sincerely yours" and "sincerely yours" can follow the text or be separated from it. Salute and Health turned to top-level writing. (4) The signature is the signature of the writer, which is generally written in the lower right position of another line (or one or two blank lines) after the end. A business letter sent in the name of a company may be signed by the name of the company or the name of a specific department within the company, or by the name of the writer. Important business letters can also be stamped with official seals to show solemnity. (5) Date and writing date-generally written in the lower right corner of the signature on the next line or the same line. The date of a business letter is very important, so don't leave it out. 2) Business letters between English letters and foreign countries are usually written in English. According to the customary usage of English letters, it consists of eight parts: letterhead, date, recipient's name and address, title, body, ending, signature and others. (1) letterhead refers to the enterprise name, factory name, address, telephone number, telegram registration, name of the person in charge, etc. Printed on or on stationery. (2) The date is usually printed on the lower right of the letterhead, or under the name and address of the sender. The way the British write dates is day, month and year; American spelling is month, day and year. In order to avoid misunderstanding, the date and year are expressed in numbers and the month is expressed in English. The first letter should be capitalized or abbreviated. For example, Mail, 1998 (American writing); 1, May, 1998 (writing in English). (3) The name and address of the recipient are the same as those on the envelope, and are generally printed on the left side of the stationery, 2-4 lines below the date position or 2-4 lines below the signature position. Pay special attention to each other's habits when writing the name of the receiving unit. We should not add or subtract articles before the company name at will, nor should we use complicated writing and abbreviations at will. For example, Company and co. cannot be interchanged, otherwise it will be considered impolite. If the recipient is an individual, you should add a title before the recipient's name, such as Mr. (Mr.), Mrs. (Mrs.), Miss (Miss), Hon (used to address the mayor, minister, ambassador, etc.). )，Pres。 General manager, president, president, etc. ), professor and so on. The location of the recipient is the same as the writing format of the envelope. (4) In English letters, appellations are the same as polite appellations such as "Your Excellency" and "Sir", and they are often called "Dear Gentlemen"; Addressing enterprises, women's organizations in companies often use Ms. and Ms.; There is no specific recipient name. Address the recipient with dear sir. (5) The status and content of characters are the same as those of Chinese letters. In English business letters, the letter is written from two lines under the title, one line between lines and two lines between paragraphs. It is advisable to occupy three quarters of the stationery, leaving a certain gap around it. The first word from the left of each line should be connected together, and the first word from the right should not be connected together, but it should be as neat and beautiful as possible. (6) The end of an English business letter is a polite address of the writer, which means "respect". If the recipient is a company, modesty is usually used: yours truly, yours truly, yours faithfully, and so on. If the recipient is an individual, it is often used: yours sincerely, yours sincerely, etc. It should be noted that the politeness at the end must be followed by a comma. (7) The signature consists of two parts, one part is the signature of the writer, and the other part is the printed name of the writer.