I don't know if the students have thought about it: in the process of sending resumes by email, resumes are attached to attachments, so how to write the body of the email?
I suggest you write a concise cover letter in the body of the email, instead of blank or just saying "the attachment is my resume"! In this way, you can show your intentions and advantages to the greatest extent and leave a good impression before HR downloads your resume.
Then, let me tell you what you need to pay attention to in the process of writing and sending emails, and how to make emails a plus item in the job search process.
Best order: Attachment-Body-Title-Recipient
Attachments are usually the most easily forgotten part of e-mail. E-mails like "I forgot to add attachments just now" will greatly reduce my impression. So it's best to add attachments at the first time to avoid forgetting them later.
Fill in the title after the text (because most email systems will automatically remind you whether you forgot to write the title), and the format should meet the standards of the company you are applying for. If the company does not determine the standard, you can fill in the format of "applied position-name-required work place".
After the recipient confirms that there is no omission in the email, he fills it in last, which can avoid careless sending in the process of email writing. Remember not to cc HR or other irrelevant people.
Inverted pyramid narrative method
At the beginning of the email, it is best to explain the general idea of the whole email concisely in a paragraph. Save readers' time.
There are five elements in this part-four W's and one H's:
Who-Specify the task owner corresponding to the email at the beginning of the email.
What?-clearly describe your needs or requirements.
When-Specify the time limit for the requirement. Avoid vague words, such as "as soon as possible". Use a clear expression, such as "before xx day of X month"
Why-need to be clear about the importance of demand to each other.
How- If the contents of the e-mail involve instructions, specific and clear instructions on the operation steps should be given in the e-mail.
The above five elements can be adjusted according to the actual content of the email. As the beginning of the job email, three aspects of information are indispensable:
Who am I?
What should I do?
Why?-Why am I indispensable?
Organization and focus
Concise and easy to understand is the most basic requirement of email body. The main contents of the text should be displayed by lines, and the logic between the key points is clear and there is no repetition.
When describing complex things, you can divide the content into several large blocks, and each large block is divided into small points, which are sorted according to importance and urgency. Highlights that cannot be omitted are highlighted in yellow.
Remember not to use long paragraphs throughout, without separation and emphasis. This will give readers a great headache.
Format and punctuation
The content of the email is important, but the importance of the details can not be ignored. A clear format can add a lot of points to an email.
The following points should be noted:
Unified font (Song Ti is commonly used in Chinese and Calibri is commonly used in English), font size and text color.
There are no typos or ill sentences.
In English, there are spaces before and after cases and words.
Chinese and English punctuation are not mixed.
This part can also refer to the format of "small questions" in the resume.
Send mail, splash water
Remember, once the button is pressed, the sent email is irreversible. Therefore, it is very important to confirm the integrity and correctness of the email before sending it.
Finally, you can check your email according to the following list:
Attachment and title addition
The recipient is correct.
Clear organization and clear focus.
Uniform format and punctuation marks
Politeness of language
At this point, everyone should know how to write an email! Of course, besides email, attaching a resume is the key to success or failure.
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