Classification scheme of university archives

Model essay on the classification scheme of university archives

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1. System structure According to the requirements of rules and classification, combined with the original classification scheme of our school, the field categories of school files and the content nature of file descriptions, it adopts? Year? Question? Shelf life? Classification. That is, the archived documents should be classified according to the natural year, the problems under the year, and then the storage period under the problems.

(A) the classification and identification of archives

1, setting and identification of the first-class category

The archives of our school are identified as thirteen first-class categories, and the category codes are identified by the initials of the subject of the category name and Chinese Pinyin. Its name, identification symbols and main contents are as follows:

DQ dangqun archives

It is mainly the materials with preservation value formed by the ministries, committees, offices and mass organizations of the school party Committee in their work.

XZ administrative archives

It mainly includes materials with preservation value formed by various carriers in the work of school administrative departments (except teaching, scientific research, foreign affairs, infrastructure, finance, asset management, school-run industries, etc.).

JX teaching files

It is mainly the teaching management and teaching business departments (including colleges) formed by various carriers, which are valuable materials for preservation.

KY scientific research archives

Mainly in the school's scientific research management and scientific research practice activities, various carriers form materials with preservation value.

WS foreign affairs archives

Mainly in foreign affairs management and foreign affairs activities, it is formed by various carriers and has preservation value.

CB publishing archives

It is mainly the materials and publications with preservation value formed by various carriers in publishing management and publishing activities.

JJ infrastructure archives

It is mainly the information with preservation value formed by various carriers in infrastructure management and infrastructure projects.

CK accounting file

Mainly in financial management and accounting activities, it is formed by various carriers and has preservation value.

SB instruments and equipment files

Mainly instruments and equipment management and instruments and equipment application for purchase, unpacking acceptance, installation and debugging, management and use, maintenance and transformation, application for scrapping and other links to form a variety of carriers and valuable information.

SX audio & video archives

It is mainly formed in major activities such as school teaching, scientific research, party and government management, etc., and has preservation value. Various special carriers and their supporting materials are recorded by sound and image.

DZ electronic archives

Electronic archives refer to code sequences, corresponding supporting software products and descriptions of software and hardware that have been identified, have preservation value and utilization value, are stored in a certain format on tapes, disks, optical disks and other media, and can be transmitted on the network.

RW character file

Character files are defined by the school as the collection scope of character files. Words, charts, audio-visual, electronic and physical materials with preservation value formed by individuals in teaching, scientific research and social activities at home and abroad belong to text files.

Software physical file

Souvenirs, prizes, certificates, gifts, badges and other items produced or obtained by the school in teaching, scientific research, party and government management and foreign affairs activities.

2. Setting and identification of secondary categories

The second-level category is a subdivision of the first-level category, and its logo adopts? Two? Arabic numerals, marked as 1 1 and 1299 in turn, but not? 0? Numbers, such as 10, 20, etc.

3. Identification, expansion and category connection of three categories.

What is the identification of the third category? Natural number sequence? . That is, they are marked as 1, 2 and 3 to distinguish different file contents. Between categories: the first category and the second category are directly connected; What is the connection number between the second category and the third category? Connect.

(B) the establishment of the file number

1, the structure of the file number

The file number is coded by combining Arabic numerals with Chinese pinyin, that is, by? Fonds number, year number, category number, storage period and part number? It consists of five parts.

(1) clan number: composed of Arabic numerals. There are 2 cases in the archives of our school. One is the Quanzong of Yunnan University (the same? 1? Said), and the other is the former Yunnan Institute of Political Science and Law (with? 2? Say).

(2) Year number: The year is adopted and consists of four Arabic numerals.

(3) Category number: it consists of first-class and second-class category identifiers (the file content is extended to third-class for a long time).

(4) Storage period: There are two ways to express it. The first way is to enter the first letter of the Chinese phonetic alphabet of the name subject when entering the computer, that is, forever? y？ , for a long time? c？ , short-term for? d？ ; The second is to use the Chinese subject of the name directly when filling in the file box by hand, that is? Permanent? 、? Long term? 、? Short term? .

(5) Part number: identified by Arabic numerals, press? Fragments? Write down the serial numbers in the order of. Is there a connection number between the various parts of the logo? Connect. After the archive files are put into storage, the archives will uniformly number the archive boxes.

2. Arrangement of archival entities: After the box number is determined, it will be arranged and put on shelves in the order of permanent, long-term and short-term.

Second, the classification of the main table

The main table of this classification is only listed according to the existing filing units, and the newly established units are compiled in turn according to the categories.

Dq dangqun

1 1 party affairs integration

12 discipline inspection

13 organization

14 publicity and education

Including students' ideological and political work

15 United front

Materials containing democratic parties

16 trade union

Including women's work.

17 Youth League Committee

Including the work of student union, graduate student union and student club.

18 news center

XZ management

1 1 administrative synthesis

12 personnel

13 supervision and audit

14 public security (including armed forces and security)

15 logistics management

16 file management

17 retirement management

18 ? 2 1 1? Engineering Management

19 asset management (management of science and technology cultural development park)

2 1 Integrated Management of North Campus

22 book management

23 Modern Education Technology Center Management

24 Network and Information Center Management

25 Yuxi Campus Management

26 Fu Bao affiliated middle school campus management

27 Haigeng Campus Management

JX teaching

1 1 comprehensive [mainly for teaching management data, the order of each teaching department is:

(1) graduate department

(2) Academic Affairs Office

(3) Student Affairs Office

(4) Department of Physical Education

(5) College of Humanities

(6) Law school

(7) School of Foreign Languages

(8) School of Public Administration

(9) Vocational and Technical College

(10) Adult Education College

(1 1) School of Mathematical Sciences

(12) School of Economics

(13) School of Business and Tourism Management

(14) School of Information

(15) School of Chemistry and Materials Engineering

(16) International Cultural Institute

(17) International College of Modern Design and Art

(18) Dianchi College

(19) affiliated foreign language school

(20) affiliated middle schools

(2 1) School of Software

(22) School of Resources, Environment and Earth Sciences

23) School of Life Sciences

(24) Art College

25) Institute of International Relations

Yunnan University Tourism and Culture College (Lijiang)

(27) Foreign Language Teaching Department of University

(28) Online Education College

(29) Higher Education College]

12 discipline and laboratory construction, specialty setting

13 enrollment (doctor, master, junior college, adult)

14 student status management (including student rewards and punishments)

15 classroom teaching and teaching practice

16 degrees (can be extended to the third category)

1 doctorate

master's degree

Bachelor's degree (in the same order as comprehensive class)

17 graduates (employment guidance, graduation follow-up survey)

18 textbook

KY scientific research

1 1 synthesis

Including scientific research funds management and academic activities materials.

12 scientific research projects can be expanded into three categories according to project settings, and the order of scientific research institutions is:

(1) Ministry of Social Sciences

(2) Ministry of Science and Technology

(3) Science and Technology Development Department

(4) Key Laboratory

(5) Institute of Microbiology

(6) experimental center

(7) Development Research Institute

(8) College of Pharmacy

(9) Yunnan Chengjiang Fauna Research Center

(10) Monoclonal Antibody Research Center

(1 1) Southwest Frontier Minority Research Center]

WS foreign affairs