as follows
Article 1 The seal is an important document and tool for exercising authority in various management activities of the school. In order to strengthen the use and management of school seals, ensure the seriousness of work, further standardize administrative procedures, and facilitate official exchanges, these Measures are formulated [1].
Article 2 These Measures shall apply to the seals of all units and departments stamped with the words "Southwest University" and special seals for various businesses, as well as the signature seals of school leaders.
I. Seal management
Article 3 Proofreading seal [Proofreading seal, Proofreading seal, Principal seal, Signature seal, Office seal, Special seal for external certification, Special seal for letter of introduction and Special seal for contract] shall be managed by the school office. When the printer can't stick to his post for some reason, the director of the school office will designate a special person to take care of it and handle the handover procedures.
Article 4 The school-run seal administrator shall not affix a seal on blank letters of introduction, blank letterhead, blank paper and other vouchers or paper without specific contents.
Article 5 The seal of the school office shall be used in the school office, and shall not be entrusted to others for escrow without authorization, and shall not be taken out of the school office for use.
Sixth school office seal management personnel should carefully check the seal certificate, without the signature of the head of the competent department or school leaders, shall not use the seal.
Seventh school office seal management personnel should regularly number, sort out and file the printed materials.
Article 8 The seal of the secondary unit of a school shall be properly kept by a special person, and it shall be locked when used. Important documents, materials, statements, etc. Save the document or copy signed by the leader for future reference.
Second, the scope and procedures of printing
Article 9 Decisions, instructions, notices, circulars, requests for instructions, replies, official letters and other official documents issued in the name of the school must be drafted by the sponsoring department with "manuscript paper", signed by the person in charge of the sponsoring department and the person in charge of relevant departments, and then registered, numbered and sealed by the school office.
Tenth bulk materials or bulk materials procurement contract, by the procurement unit to apply for, by the state-owned assets management office audit, bidding, by the principal or in charge of the school leader Shen Qian, by the school office stamped with a special seal for the contract.
Eleventh school infrastructure, maintenance and other projects, after legal tender, infrastructure logistics department audit, the principal or school leaders in charge of examination and approval, the school office stamped with a special seal for the contract.
Article 12 Contracts, agreements, letters of intent signed in the name of the school, as well as important texts and demonstration materials such as plans, statistical reports, review forms and declaration forms submitted to higher authorities such as the Ministry of Education, shall be put forward by the competent department, clearly marked by the preparer or contact person, reviewed and signed by the department head, signed by the principal in charge, and printed and kept by the school office.
Thirteenth to the higher authorities, public security, supervision, legal and confidential departments need a letter of introduction, signed by the principal in charge, the school office for the school letter of introduction and seal.
Fourteenth advertisements and announcements released to the outside world shall be drafted by the agent of the competent department according to the matters, and the person in charge of the department shall check the manuscript and sign it. After being signed and approved by the principal in charge, the manuscript will be printed and saved by the school office.
Fifteenth documents and materials that need to use the official seal of the vice president must be approved by the vice president himself before printing.
Article 16 Routine documents and certificates such as work permit, medical certificate at public expense, admission notice, graduation assignment notice, letter of appointment, honorary certificate, etc., after being examined and signed by the competent functional department, shall be printed in the school office with the Application Form for the Use of the Seal of Southwest University.
Article 17 Student ID cards, various diplomas, degree certificates, graduation certificates, advanced education certificates and academic certificates shall be examined and signed by the competent functional departments, printed in the school office, stamped with the Notice of Stamping the Student ID Card of Southwest University and attached with a list of names.
Article 18 The materials of overseas personnel on business, private, study tour, sightseeing and tourism shall be examined by the Office of International Cooperation and Exchange, and the Application Form for the Use of the Seal of Southwest University shall be issued and printed in the school office.
Article 19. Any achievement report, special project application, patent, achievement promotion, various scientific research contracts, etc. If it is submitted to the outside world, the unit to which the party belongs shall submit it to the scientific research department or the social science department, and after the examination and registration by the scientific research department or the social science department, the contact list of scientific research project materials shall be issued and printed in the hospital office.
Twentieth associations, societies to apply for membership, by the parties to the unit to declare to our school association for science and technology. After examination and registration by the Association for Science and Technology, they will issue an application form for the use of the seal of Southwest University, which will be uniformly printed by the school office.
Twenty-first teaching achievement declaration by the administrative department of education unified audit, reported to the competent principal for approval. The academic affairs office issued an application for the use of the seal of Southwest University, which was printed in the school office.
Twenty-second departments, administrative departments of faculty and staff to other units for liaison work, students go out to visit, practice, access to information, study, etc. After being audited by the person in charge of the department, an application form for picking up the goods at the airport, railway station and other places with the seal of Southwest University is issued, and a letter of introduction and seal are required at the school office with a notice of picking up the goods.
Twenty-third other matters that need proofreading can be handled with reference to the above procedures. The school seal of non-daily affairs needs to be reviewed by department leaders and signed by school leaders.
Article 24 The secondary units of a school are not independent legal persons and have no right to use their seals to sign any documents, such as guarantees, contracts, agreements, certificates and letters of appointment.
Article 25 The seals of secondary units in schools are generally only used as business seals and are used in schools; Printing should be handled according to the system and must be approved by the person in charge of the unit in advance. No one can use printing without approval. Important seals must be registered or stamped for future reference.
Article 26 The first person in charge of the administration of the secondary unit of the school is fully responsible for the use of the official seal of the unit.
Twenty-seventh whoever uses the seal in violation of these measures must bear all the consequences arising therefrom. If the illegal use of the seal causes serious consequences, it will be subject to corresponding disciplinary action; Offenders will bear all legal responsibilities arising therefrom.
Three. Activation and replacement of seals
Article 28 Where an administrative unit at all levels needs to engrave or replace a seal due to name change, institution revocation, seal damage, etc., the unit shall apply, and after the approval of the director of the school office, the school office shall make a unified production in accordance with the relevant seal provisions.
Twenty-ninth before the new seal is put into use, the school office should clearly stipulate the opening time and explain that the old seal will be abolished at the same time. And take back the old seal and destroy or seal it according to the provisions of the archives.
Four. supplementary terms
Thirtieth these measures shall be implemented as of the date of issuance, and the school office shall be responsible for the interpretation of matters not covered.