First, the department function department is a comprehensive department responsible for the internal affairs of student associations, mainly responsible for the personnel file management, financial material management, file management, financial supervision and other work of student associations.

Two. HKCSS and association administration

1, generally responsible for presiding over the daily affairs of the office of the Federation of Student Associations and coordinating the relations between various departments of the Federation of Associations.

2. Be responsible for the minutes of the meeting of cadres of the Federation and the meeting of community leaders, and cooperate with various departments to organize and plan various activities; And supervise the implementation of a series of rules and regulations of the association.

3. Be responsible for supervising the management regulations of the club office, implementing the regulations and keeping records.

4. Management of all articles in 4.HKCSS. The use of valuables of the Council shall be signed by the chairman, and the list of goods to be purchased shall be filled in and financial statements shall be prepared.

5. To assist the President of the Social Service Council in examining and approving large-scale or key activity plans of various societies; After the activity, make a summary and file it.

Third, file management.

1, responsible for filing and managing all kinds of documents such as approval documents for the establishment of various associations, articles of association, semester work plan, semester work situation, and planning summary of large-scale activities; Support publications published by various associations.

2. Written and electronic archiving of the rules and regulations of the school's relevant societies and meeting minutes.

3. Archives management should be strict, standardized and institutionalized, with clear classification, regular inspection and sorting.

Fourth, financial management.

1, responsible for the financial management of associations, and supervising and auditing the funds of associations and associations; Purchase of important articles of association and federation, etc.

2, regularly report to the presidium on a monthly basis the financial revenue and expenditure of the association, and make a financial summary.

3. There should be a financial budget at the beginning of the semester and a financial summary at the end of the semester.

4. When purchasing articles of association, it must be signed by the chairman.

5. Register the use of funds of social welfare clubs in a list, and implement the system of separating money from accounts.

6. Be responsible for the handover of club equipment and finance when the club changes.

Verb (abbreviation of verb) internal management

1, serious and responsible, efficient, sincere and enthusiastic.

2. Coordinate the relationship with other departments and associations, and report the problems reflected by associations in time so as to properly solve them.

3, a regular meeting system, regularly summarize the work, to ensure the smooth progress of office work.

4. In case of emergency, it can be convened temporarily by the person in charge.

Sixth, the regular meeting system

1. The department shall hold a regular meeting every week, and no one shall be absent without reason. Please turn off all alarm devices automatically before the meeting starts, so as not to affect the normal meeting.

2. Every meeting must be attended, if it is not recorded in the final evaluation at the end of the month.

3, in the process of work, any questions and doubts can be put forward in time, * * * cooperate to solve.

Seven, the security system

1, it is forbidden to pull wires and use high-power appliances in the office.

Smoking is forbidden in the office.

3. It is forbidden to store inflammable and explosive dangerous goods in the office.

Employees must close the doors and windows when they leave the office.

5. It is forbidden for outsiders to enter the office at will.