However, have you found that although it is convenient to communicate with WeChat, QQ and company OA, you still have to write an email when you encounter formal things.
Writing emails is not the exclusive right of professionals. For example, college students need emails from thesis tutors, internship applications from companies, resumes and activity registration forms, and professionals need emails from customers, bosses and overseas hotels.
However, if you don't pay attention to the "routine" of writing emails in your daily life, you will lose the chain in serious occasions. For example, I forgot to add the attachment, the attachment is wrong, there is no title, and the other party doesn't know what you want to say after reading it for a long time.
First of all, a good email must meet these three conditions: clear intention, clear logic and clean layout.
The intention is obvious.
This means that the receiver of the email will know what your email is for as soon as he opens it, before he clicks to view it. So you should pay special attention to the name and title of the mailbox.
E-mail names are sometimes retrieved automatically. For example, the name of QQ email is your QQ user name. Here, please pray silently, you didn't send any important email with QQ mailbox. If so, please pray silently again. Your QQ name is not non-mainstream, and there are no weird punctuation marks and vulgar words. If so, then don't pray, it's no use praying.
So I generally don't recommend using QQ mailbox to send important emails. You can apply for another email address in the form of "name+number" or "name+occupation".
For example, I am Lin and my birthday is April 5th, so I can name my email address "lxb0405@ 163.com". It's better for my email address to have no connecting lines and underscores, because some people make mistakes easily.
Then the display name of the mailbox. Please set the display name to your real name. As mentioned earlier, when we need to send an email, it is usually formal. Since it's official, you usually use your real name, so it's safest to set the email address to display your real name.
I intercepted an inbox in my mailbox, and someone showed me the title and knew what it was for.
Please be sure to fill in the title of the mailbox. If it is not filled in, the system will automatically name it with the name of the attachment. If there are no attachments, the mailbox name is empty. Imagine that you receive an email with a blank title and a strange name. Will you choose to click to enter? You may wonder if it is a virus, and then delete it.
Please summarize the title in less than 20 words. Personally, I have the habit of writing emails. If the other party doesn't have certain requirements for the email title, then I usually take the form of "category+name+keyword".
For example, I applied for the post of Secretary to Chairman Lin, contributed Lin's "Don't Let Your Skills Fall Behind Your Age and Desire", and signed up for a trip to five countries in Lin, 16 provinces. ...
In this way, the other party can know at a glance why you wrote this email, who you are and what your main content is.
Logical clarity
If your email has an attachment, you only need to send it in a few words in the body part, indicating that the main content is displayed in the attachment.
But if your email has no attachment, then you must pay attention to the writing of the body. At this time, it is suggested to use "three-stage" writing.
"Three paragraphs" does not mean that the body of your email can only be divided into three natural paragraphs, but that what you want to express needs to be divided into three paragraphs, that is, simply explaining the reason for writing, the main body of the content, expressing gratitude or expecting a reply.
First of all, briefly state the purpose of writing this email, and make it clear in one or two sentences. The only thing to pay attention to is to write "hello" at the beginning.
Then, the content body is an important part of the email without attachments, which needs to be logically clarified. If you have a lot to write, please tell only one thing in each paragraph.
Finally, write down something like thank you or hope to reply, and then leave your signature and date.
Neat layout
First of all, don't use any background pictures, don't add any background music, and try to use different colors, sizes and fonts for typesetting.
For the body part, use at most two fonts and two colors. When typesetting, if there is any important content that needs to be highlighted, please use bold instead of italic. At the same time, pay attention to segmentation, don't pile all the words together, and a paragraph of text should not exceed 10 lines.
Then you need to notice that the first line of each paragraph is indented by two characters. Nowadays, when a lot of information is presented on mobile phones, the first line of each paragraph is not indented, so some people will bring this habit to writing emails because of the influence of reading information on mobile phones. So make it special, everyone should pay attention.
Finally, it is particularly critical to formulate a correct e-mail process. That is, insert the attachment-review the attachment-write the text-write the title-fill in the recipient to avoid forgetting to insert the attachment and write the title.
However, many people are used to filling in the email page from top to bottom, so it is easy to forget a link, because once you fill in the recipient, even if you send an email with nothing, you can send it smoothly. And putting the recipient in the last step can completely avoid this situation.
In addition, it is also important to review the annex. Because it is possible that there are two documents with very similar file names on your desktop, and you sent the other one without reviewing it. After receiving it, the other party will really look puzzled when opening it. Don't ask me why I know, because I, an "old driver" who writes emails, actually made this mistake two days ago.
Don't ignore every detail that can give you extra points. When you send an email with clear intention, clear logic and clean layout to the other party's mailbox, when the other party sees a screen full of ghost email names and email titles, your email is a clear stream. He will choose to open your email first, and then pay attention to who the guy who knows so much about "email social etiquette" is.
Pay attention to personal growth WeChat official account: Lin Shangshang Management (ID:living4ever)