Students who apply for suspension files submit a written application to the college, which is reviewed by the head teacher and department leaders, reviewed by the Academic Affairs Office, and reported to the competent dean for approval. The situation of students dropping out of school is decided by the dean's office meeting. The college will issue a withdrawal decision and send it to the students themselves, and report it to the Provincial Department of Education for the record. Students who drop out of school should go through the formalities of dropping out of school within one week from the date of approval.
Those who fail to do so within the time limit will be directly cancelled after receiving the notice of withdrawal from school. The student status file belongs to the state secret file, and the transfer of the file has prescribed procedures. Before leaving school, college graduates had better find out when and where their personal files will be transferred. At present, the units responsible for student distribution are not unified, and there are personnel bureaus, talent exchange centers, education bureaus and special distribution offices, which are quite chaotic. Moreover, there are also prescribed procedures for the transfer of files in future work. You can transfer files if you are unwilling or unnecessary, which is more troublesome. You'd better arrange it in place when you graduate.
The student file system is an indispensable part of an educational unit and is very important for the management of the school. In this society where science and technology are progressing, computer science is becoming more and more mature, and high efficiency is emphasized, manual management of documents and files is inefficient and has poor confidentiality. In addition, a large number of documents and data will be produced for a long time, which brings many difficulties to search, update and maintenance. Far from meeting the needs of schools and students. As a part of computer application, using computers to manage students' file information has incomparable advantages over manual management. Such as fast retrieval, convenient search, high reliability, large storage capacity, good confidentiality, long service life and low cost. The efficiency of archives management is also an important condition for scientific and standardized enterprise management and integration with the world.
legal ground
Article 2 of the Archives Law of People's Republic of China (PRC) is applicable to the collection, arrangement, protection, utilization, supervision and management of archives.
The archives mentioned in this Law refer to various forms of historical records, such as words, charts, audio-visual and so on, which are directly formed by past and present organs, groups, enterprises, institutions and other organizations and individuals engaged in economic, political, cultural, social, ecological civilization, military affairs, foreign affairs, science and technology and other activities, and are of preservation value to the country and society.