Attention should be paid to the four types of files that have been used.
For many graduates looking for a job unit, they all think that the unit will handle the files well, but we must pay attention to the following problems. First, we should pay attention to the ownership of archives, second, whether the archives materials are complete, third, the archives should be handed over in time when they are transferred, and fourth, we should pay attention to the relevant policies of standardization and grading.
As far as the current national policy is concerned, the units with archives management authority are divided into two categories. One is the former state-owned and collective enterprises, with party committees at or above the county level. Although these units have been restructured, employees' files have always been managed by enterprises themselves. The other is the units that have no file management authority, such as private enterprises and foreign-funded enterprises. At present, the employee files of such units need to be managed by talent exchange service centers, employment service centers and other institutions. Therefore, graduates should pay attention to the ownership of files: whether the school sent the files to the correct address, implemented the file storage unit, and confirmed whether the file storage unit has the file management authority.
After the Spring Festival, it is the peak of job-hopping for graduates. After the graduates are employed, they need to hold the file transfer letter issued by the file management organ and unit, their valid identity documents and the relevant certificates of the unit where the files are transferred, and go to the file management institution to handle the file transfer business. Remind graduates to pay attention to confirm whether it is their own file and whether the materials are complete when filing. For details of the procedures for the reassignment of graduates, please refer to the Employment Office of College Graduates Tel: 686 1 1008.
It should be reminded that graduates should check whether the archival materials are complete, especially the school registration materials (such as academic qualifications, degrees, training graduation reports, employment notices) and the materials of the party group are complete; After signing the labor contract, pay attention to the employment materials (employment registration form, labor contract, etc. ) are all complete.
"Grading after graduation" is a personnel management concept under the original planned economy system. At present, there is no need to apply for "positive grading" for personnel flow in this city, but if it is transferred to other places, it is necessary to determine whether it is necessary to "positive grading" according to local specific requirements.
Unemployed, know where the files are.
For unemployed graduates, archives can not be ignored. According to the regulations, the archives of graduates who have not implemented the dispatch period of the employer are generally transferred back to their original places. These graduates can go to the local graduate employment department to check the files, and pay attention to whether the file materials are complete.
After the employment unit is implemented during the dispatch period, the reassignment procedures can be handled at the graduate employment office. It is suggested that the file transfer letter and valid identity certificate issued by the file department of the new employer be sent to the file department for timely file transfer.
During the dispatch period, graduates must have the receiving unit to extract files and go through the dispatch procedures. When extracting files, the employer shall arrange a special person to hold the registration card, ID card and filing certificate, and shall not entrust the graduates themselves or others to extract them.
If Qingdao fresh unemployed graduates have no receiving unit when they graduate, they will send the registration card to Qingdao Human Resources and Social Security Bureau or "Shandong Provincial Department of Human Resources and Social Security", and the files will be sent by the school to the Employment Office of College Graduates of Qingdao Human Resources and Social Security Bureau, and they will not receive my files; After graduation, the school will hand over the files to the personnel agency department where the school is located for safekeeping, and the registration card will be sent to the local graduate department. If the graduation registration card has been sent to graduate department, where the school is located, you need to go to the local graduate department to go through the formalities of withdrawing the file, and the file will be sent to the employment office of college graduates of Qingdao Municipal Bureau of Human Resources and Social Security by the trusteeship department. Since 20 1 1, the files of unemployed graduates in the four districts of the former city have been managed locally and all of them have been transferred to the talent exchange service institutions in the four districts of the former city.
Returnees may be entrusted to declare in their own names.
In recent years, the number of returned overseas students in Qingdao has increased rapidly, and the file keeping of returned overseas students has become a concern of many returned overseas students.
According to the regulations, people with household registration or working place in three districts of the city (including high-tech parks) can sign a personnel agency agreement with the city talent exchange service center in the name of units or individuals and entrust them to file. When filing, you need to provide: a copy of the foreign academic degree certificate issued by the Ministry of Education; Original and translated transcripts of foreign countries; Domestic student status files and other materials.
Second, where are the college graduates filed?
Where should I put the archives after graduation? According to the relevant policies of the state, at present, the state generally adopts three ways to file unemployed graduates: one is to transfer the files to the source of students and receive them by the personnel bureau of prefecture-level cities. This method is more suitable for graduates who are ready to work in the source areas and graduates who don't want to work for the time being. Its advantage is that it is simple and convenient to go through the formalities after employment in the student source, but its disadvantage is that if you leave the student source for employment within two years, you need to go through the reassignment procedures again.
The second is to leave the files at school. In 2002, the state issued a document, allowing graduates who have not yet implemented their household registration and files to stay in school for two years. After the implementation of the work unit, the account and files will be moved to the place where the work unit is located. If the application for file detention has not been implemented for more than two years, the school will move its files and accounts back to their original places, and the school will no longer issue employment registration cards for them. This method is suitable for graduates who have employment aspirations but have not yet found employment. Its advantage is that the school has high integrity, and there is no extra charge for keeping household registration and files on its behalf. Its disadvantage is that the graduates' files only extend the employment period, and they have no personnel affiliation with the school, so they can't issue certificates involving personnel relations.
The third is to transfer files to employment agencies or talent exchange centers. This method is more suitable for graduates who are preparing for postgraduate entrance examination, entrepreneurship and flexible employment. Its advantage is that it is convenient for graduates to solve some practical problems, but its disadvantage is that it is easy to cause poor information because graduates communicate with the guidance center relatively little. But in fact, they can't enjoy the same treatment as fresh graduates, can't be graded and turned positive, and can't pay old-age insurance. ...
Return to the original place: the file returns to the original place for one year.
Jin Yang, who graduated in 2005, was born in Changsha, Hunan. When she graduated, she found a job in Beijing, but the unit could not solve the hukou. As for how to deal with her file and registered permanent residence, the school, the company's human resources and Changsha talent exchange center gave three completely different opinions. The school employment center asked her to go back to Changsha to find a company to sign a tripartite agreement and directly transfer her account back to Changsha. Only after the files return to their hometown with the household registration can they get a registration card to prove their identity as cadres. The human resources director of the company asked her to transfer her household registration file back to Changsha, and directly signed a tripartite agreement with Changsha Talent Exchange Center. Then the company opened an admission notice and transferred her file back to Beijing Talent Exchange Center. As for the reply from Changsha Talent Exchange Center, "We can't sign a tripartite agreement directly with us. You have to find a company to sign it before you can stamp it. Finally, the company in Beijing signed a tripartite agreement, and the company directly kept the files for you, and the account can be transferred back to Changsha. "
Confused by different opinions, Jin Yang didn't choose this company in the end, but stayed in Beijing to continue looking for a job, and his household registration and files were moved back to Changsha. 1 year later, Jin Yang found a new company in Beijing, and the other party asked her to take the file back. This request made Jin Yang toss and turn for nearly a year. "The procedure is too cumbersome. There are dozens of seals, and schools and talent centers need to issue certificates. When I have time, I will go to Changsha and Beijing, go back to school to go through the reassignment procedures, take the proof materials and transfer letters of the new unit, and run to the police station to open an account. The order of stamping has to be counted for a while. "
The reporter learned that, generally speaking, transferring the hukou and files to the source of students means transferring them to the personnel bureau of the prefecture-level city where the graduates' original hukou is located. If you need to change files, you need to consult the local authorities in advance, because there are still some differences in different cities, and Shanghai requests to send them back to the Shanghai Employment Guidance Center for College Graduates. Tianjin requested to be sent back to Tianjin Education Commission. Hainan province requested to be sent back to the Hainan Provincial Department of Personnel, Labor and Social Security.
School escrow: three years of archival work, no qualifications.
In 2003, 22-year-old Dong graduated from a private university in Beijing, but failed to find a suitable job. At that time, the state issued a regulation that "the files of unemployed graduates should be kept by the school for two years", so he left the files in the school. In 2004, Dong applied for a job as an industry newspaper. After the probation period, the personnel department asked him to go through the filing procedures. At first glance, this is difficult: because Dong's file has been kept in the school, his resume after graduation is blank.
According to the relevant regulations, fresh graduates have a one-year probation period from holding the Employment Registration Certificate to working in the employing unit. After the probation period expires, the employer can go to the talent file management service center to go through the grading procedures for it. After they are enriched, they will have the status of cadres owned by the whole people, and their grading wages will be determined with reference to the wage standards of public institutions.
Because there is no trace of work experience in the file, even if he has worked hard for a year, he has no qualifications, no "three risks" and no grading, so the new unit can't set his salary standard, and he can only apply for full-time grading as a newly graduated college student with a monthly salary of 800 yuan 1 year.
After working in the trade newspaper for 1 year, Dong, who was in high spirits, resigned and started a small public relations company with his friends. He worked off and on for three years, but according to the file, his length of service was only 1 year. The archives stored in the talent exchange center seem to belong, but the question also follows: how to provide for the elderly? What about unemployment? What about medical care?
In 2006, Dong applied for the national civil service. He is worried that even if he passes the registration examination, written examination, interview and physical examination, he will still feel embarrassed about the last level-political examination.
Before entering the exam, he carefully consulted the personnel department about his age, education and physical condition. Everything is fine. "If there is a recruitment position that clearly requires grassroots work experience, I will ask. Self-employed and self-employed people are also considered to have grassroots work experience. But it involves political review. Who are you looking for? " Dong anxiously asked, "looking for a school? I have graduated for three years. Looking for a unit? I have only worked hard for 1 year. Looking for talent? How can they possibly know my situation? "
Talent trusteeship: accounts and files must be put together.
Xiaohong, who has been working for three years after graduation, looked very upset when she talked to reporters about her experience. "I have never taken the file seriously, and as a result, I have delayed the evaluation of the title." It turns out that Xiaohong University has been holding files by herself since graduation. As a result, the company began to evaluate the professional title last year, because her file was not available and the procedures were incomplete, so she did not evaluate it.
Miss Xu formally signed a labor contract with a company in Beijing, and the company allowed her registered permanent residence to move to Beijing. When she went back to Taiyuan to go through the transfer formalities, she found that her file in the talent exchange center was still a student file. It turned out that after graduating from college, she didn't find a suitable job and worked everywhere. After the file was transferred to the talent center, she never paid attention to the file again. The student file means that she needs to go through all the formalities after taking part in the work, and can not formally transfer until she has been graded for one year.
My hometown is in Li Xiao, Wuhan. After graduating from a key university in Beijing on 200 1, I missed the opportunity to find a job because of the postgraduate entrance examination. Li Xiao, who wanted to stay in Beijing, spent 50,000 yuan to buy an account through an intermediary, and signed a tripartite agreement with the unit and the school, which is regarded as a "Beijinger" with employment. However, this bought account soon became a "chicken rib": because there was no personnel affiliation, the unit only helped her to drop the collective account and did not manage the file. The talent exchange center requires the file to go with the account, otherwise it will not be handled. In this regard, Li Xiao's analysis is still driven by interests. "The deposit account only accepts 60 yuan one year, and the file can accept 240 yuan every year."
The following year, Li Xiao applied for a job in a magazine, and the files were entrusted to the talent exchange center of the higher authorities. Who knows that only after half a year, due to serious losses, the magazine announced the suspension of publication, and contract workers like Li Xiao were kicked out together with the files. The employment is not smooth, and the files are always kicked around. This year, Li Xiao made up his mind to get a postgraduate degree in Tsinghua through hard work. However, when it comes to hukou and files, the school and the talent exchange center have different opinions: "The school said that once the hukou is moved back, I can't prove that I am from Beijing when I graduate, and it is more troublesome to apply for a job. But the talent exchange center said that the hukou must be tied to the file. Since the file is in Tsinghua, the account must go back. " In this way, five years after graduation, Li Xiao made a detour, turning the original collective account into a temporary account, and the files returned from school to school.
Expert: The function of the traditional personnel file system is gradually weakening.
Professor Deng Shaoxing from the Archives Department of Renmin University of China believes that the frequent flow of talents makes more and more employees become social people, and the role of personnel files is diluted, which is an aspect of social progress in a sense. Quite a few cities in China have explicitly or implicitly promised that senior talents are not restricted by personnel files, which shows that talents have become an important strategic resource for local social development, and the curtain of talent war has been slowly opened; On the other hand, it also shows that the function of the traditional personnel file system is gradually weakening.
Although the decisive role of archives is fading, it does not mean that archives are not important to individuals, especially under the current system in China, such as pension insurance, medical insurance, unemployment insurance and other national compulsory welfare policies, job title evaluation, various political trials and so on. Personnel files are still needed. At present, some areas have made breakthroughs in this regard. For example, Shanghai has lifted the restrictions on handling social security files. Employees with files in other places can apply for "four gold" (unemployment, pension, medical insurance and housing) in Shanghai as long as they transfer files to determine their length of service.
Further reading: How to buy insurance, which is good, and teach you how to avoid these "pits" of insurance.