1. School archives where graduates are located: After students graduate, the school archives are the first place to receive and keep students' files. The school will organize and file the graduates' files in accordance with relevant regulations and keep them for a long time.
2. Archives of the Education Department of the province (city, autonomous region) where the graduates are located: According to the relevant regulations of the state, the archives of graduates may also need to be handed over to the archives of the Education Department of the province (city, autonomous region) for filing management. Please consult the school or local education department for specific operation procedures and requirements.
3. Employment units or related institutions: if graduates are directly employed or work in other institutions, some units may need graduates to submit files for personnel management and employment procedures. These units will require graduates to provide relevant academic certificates, student status certificates and archival materials.
4. Application for studying abroad: If graduates intend to pursue further studies and apply for studying abroad, some foreign universities and colleges may require applicants to provide the archives, academic certificates and transcripts of the graduation school as part of the application. These documents usually need to be provided through the school archives or the educational administration department.
5. Employment of civil servants or institutions: In some countries or regions, such as China, graduates who plan to apply for civil servants or institutions need to provide academic credentials, student status certificates and other relevant archival materials. These materials are generally issued by the school's archives or educational administration departments.
6. Vocational qualification certification: Some occupations or industries may certify graduates' academic qualifications and achievements. Such as doctors, lawyers, accountants, etc. It is necessary to obtain corresponding qualification certificates through professional examinations, which requires the provision of graduation certificates and related archival materials.
After graduation, the archives may need to be submitted to the school archives, the archives of the education department, the employment unit, the application institution for studying abroad, the civil service examination department or the professional certification institutions in related industries. The specific situation depends on the personal situation and the requirements of the region. It is recommended to consult the school or relevant institutions for accurate guidance before graduation.
Matters needing attention in file transfer after graduation from university
1. Know the school regulations in advance: different schools may have different regulations and processes for file management. It is suggested that graduates know the requirements of file transfer in advance before leaving school and communicate with the school archives or educational administration department. Ensure a clear understanding of the file transfer process and requirements.
2. Go through the formalities of leaving school: Before leaving school, graduates need to go through the formalities of leaving school according to the regulations of the school. This includes returning library books, paying fees and returning campus cards. After going through the formalities of leaving school, the school will tell you how to transfer files.
3. Organize archives: Before handing over archives, graduates need to organize their own archives. This includes personal education certificate, student status certificate, report card, award certificate, etc. Ensure the accuracy and completeness of archival materials.
4. File confidentiality: Graduates' files contain personal academic information and private content, so it is necessary to pay attention to the confidentiality of files. Before handing over files, ensure the confidentiality of personal information, and only submit files to designated institutions or departments.
5. Confirmation of file transfer: When transferring files to the school archives, education departments or other institutions, you must obtain the transfer confirmation form or receipt from the relevant institutions. In case the document is lost or damaged, it will be used as evidence of handover.
6. Copy of backup documents: When handing over documents, graduates are advised to make a copy of backup documents in case they may need to use them in the future. This can be an electronic backup or a paper copy to ensure that important personal file information can be properly preserved.