Many people don't know what a personnel file is. Here is a detailed explanation for your reference.

1. What is a personnel file? This file is a document that records a person's main experience, political outlook, moral style and other personal circumstances. It plays the role of voucher, basis and reference. Individuals need to use files to become full members, declare their professional titles, apply for endowment insurance and other related certificates.

Relevant requirements: it is an important feature of China's personnel management system. It is a proof of personal identity, education, qualifications, etc. It is closely related to individual wages, social labor security and organizational relations. It has legal effect and is an important basis for recording the trajectory of life. College students' files are an integral part of national personnel files, a true historical record of college students' life, study and various social practices, and the main basis for college students' employment and the selection, appointment and assessment of various units in the future. Organization and personnel files are very important. Institutions providing archival custody services, local talent markets, county talent markets, street offices, etc. According to China's Archives Law, Regulations on the Work of Cadres' Archives, Interim Provisions on the Management of Floating Personnel's Archives and other laws and regulations, graduates' personnel files belong to public information that is managed by the state according to law, and individuals may not intercept or destroy them. If the file is lost, it needs to be reissued, that is to say, the holder needs to go back to primary school, junior high school, senior high school, university and the original work unit to supplement the relevant supporting materials, because the failure to archive the file will affect his joining the party and further studies, professional title evaluation, political examination for postgraduate entrance examination, labor insurance and future retirement procedures, and studying abroad. If you have the intention to take an examination of civil servants, the files must be kept well.

2. Filing method of personnel files: adopt the following management methods. Personnel files are prepared for graduates who are employed within the scope of students and graduates who do not want to work for the time being. The advantage is that it is simple and convenient to go through the formalities after the students are employed. The disadvantage is that if they leave the students for employment within two years, they need to go through the reassignment procedures again. Or leave the files in the school, and move the household registration and files to the place where the work unit is located after the implementation of the work unit, and apply for the files to stay in the school for more than two years and still have not implemented the work. The school moved its files and accounts back to their original places, and the school no longer issued employment registration cards for them. This method is suitable for graduates who have employment aspirations but have not yet found employment. The advantage is that the school has high integrity, and there is no extra charge for keeping the household registration book and files on its behalf. The disadvantage is that the retention of graduates' files only extends the employment period, has no personnel affiliation with the school, and cannot issue certificates involving personnel relations. You can also transfer the file to an employment agency or a talent exchange center. This method is more suitable for graduates who are preparing for postgraduate entrance examination, entrepreneurship and flexible employment. The advantage is that graduates can easily solve some practical problems. The disadvantage is that if graduates communicate with the guidance center relatively little, it is easy to cause poor information.

3. Function introduction:

First, retain the original cadre status of the individual;

Second, personal files are needed when handling job transfer;

Third, to take the civil service recruitment examination, you need files to determine your identity;

Four, for personal retirement procedures, to check the record;

Five, the reference basis for the promotion of professional titles;

Six, when going abroad for notarization, you need to consult personal files.

At the same time, there is a common phenomenon among graduates, that is, they don't know or care about files. Although they have graduated for several years, files are still at school, some are at home, and even files have long been lost. In fact, in the selection of national civil servants, the recruitment of state-owned enterprises and institutions, and the recruitment of mature private enterprises, it is necessary to review the relevant personnel files and take the relevant information recorded as important evidence for selecting talents. In addition, handling social insurance, evaluating professional titles, and issuing various relevant certificates also require my personnel files. In short, in real life, personnel files play an irreplaceable role and should be given enough attention. After joining the work, it is the personnel files that really play a role, such as formal grading, professional title evaluation and other related matters. Therefore, in the year of graduation, college graduates must go to the Personnel Archives Management Section of the Human Resources and Social Security Bureau to store files, or leave files in units with the right to manage personnel files. This situation is concentrated in state-owned enterprises, state-owned enterprises and institutions, civil servants and schools, which basically send student files directly to these departments. After storage, the student status file will be converted into a personnel file! If no personnel files were left in those years, there would be great problems in future work. For example, some evaluations require personnel files to stay in the place where the work unit is located for several years! What can really prove a student's learning experience is the student's student status file, and the proof of work experience is the work file in the portfolio! The student status file contains my student status card, report card, various comments, award-winning certificates, and the materials of my party groups in various periods, all of which are original materials and cannot be copied. The student status file is generally counted from high school, that is, from your college entrance examination file. The relationship between the party and the masses is generally accepted by the party organization department. Some schools file their student status files together with party member relationship files, while others file them separately, that is, one bag of student status files is handed over by themselves to local personnel file management departments or by relevant departments, and party member relationship is handed over by themselves to the party committees at the place of residence or work. Work files are materials such as grading, rewards and promotion after work! Therefore, keeping your own documents is the most important thing. According to the relevant regulations, it is necessary to transfer the files to the personnel file management section of the local human resources and social security bureau and the units with the right to manage the personnel files.

4. Relevant materials

1. Resume materials 2. Autobiographical materials; Report personal related matters materials 3: inspection, assessment and evaluation materials; Audit materials 4: academic degree materials; Professional (post) qualification materials; Evaluation and engagement materials for professional and technical positions; Materials reflecting the academic level of scientific research; Training materials; Positive rating scale; Five: political review materials; Change or identify the name, nationality, native place, nationality, date of birth, time of joining the Party and joining the League, working hours, etc. 6. Materials formed in the construction of Party organizations. Commendation and reward materials 8. Law and discipline related materials 9: recruitment materials; Appointment, removal, transfer, award and placement of retired soldiers (rehabilitation) and retired materials; Resignation, dismissal and recall materials; Salary materials; Materials for going abroad (border); Materials formed by party congresses, people's congresses, CPPCC meetings, representatives of people's organizations and mass organizations, and representatives of democratic parties: materials for health examination and handling industrial accidents; Funeral materials; Submit and review the working materials of cadres' personnel files; Other materials

5. expenses

Personnel files are documents and materials that record a person's main experience, political outlook, moral style and other personal situations, and play the role of vouchers, basis and reference. Individuals need files when they become regular, declare their professional titles, and issue relevant certificates such as postgraduate entrance examination. [1] The file management fee is firstly the stationery expenses such as binding and file boxes for file packaging and preservation, which is around 30 yuan, followed by personnel expenses, site expenses and daily operation. If you are in a public institution or a state-owned enterprise, you generally don't have to bear the management expenses yourself. At the same time, some enterprises will also reimburse their employees for management fees, but in order to retain talents, some enterprises often stipulate that they can only be reimbursed after three years of service. If you don't belong to these categories, you have to pay the management fee yourself. On the New Year's Day of 20 16, the archives management fee was abolished nationwide, and financial allocation was made to solve the archives management problem.

6. The main features are as follows:

On the whole, the personnel file includes the employee's resume, autobiography, appraisal (assessment), political history, joining the Party and League, rewards and punishments, appointment and dismissal, salary and other related documents. Therefore, it can record employees' personal growth and ideological development, and show employees' family situation, professional situation, personal natural situation and so on. In short, the personnel file is the repository of employees' personal information, which summarizes.