How can we do a good job in archives management? 1. Improve service level and awareness, and gain the attention of leaders.
The work of the unit must be paid attention to by the leaders, so as to ensure the smooth progress of the work, and so is the archival work. Leaders attach importance to archival work and have a correct understanding of the value of archival work, which is the premise of the development of archival work. Archival work is included in the daily proceedings of the unit, which is very helpful for standardized management of archives. Archivists should give full play to their initiative and make leaders pay attention to archival work with actions.
For the development of archival work, leaders and archivists need to pay attention to it. The attitude and efficiency of managers are the main factors that affect the quality of archives work and work quality. Leaders' attention is the external cause, and work is the internal cause, which together have an impact on file management. To give full play to the subjective initiative of archivists, the following requirements need to be met.
1, do a good job in file publicity, and increase leaders' understanding of file management.
Some leaders attach importance to file management. The main reason for this situation is that they have no awareness of file management and do not understand the importance of file management. Therefore, increasing the publicity of archives management and showing the relevant documents and materials to the leaders will increase the impression of the leaders, especially some materials are closely related to the unit, from which the leaders can get inspiration and use them. Archives managers often report their work to the leaders, and mention more specific matters involving the interests of the unit, which can enhance the attention of the leaders.
2. Have a sense of responsibility, do your job well, and be recognized by the leaders.
The importance that leaders attach to archival work is also related to the situation of archivists. If the archival work can satisfy the leaders, the archivists will gain the trust of the leaders and convincingly explain the importance of archival work. Therefore, archivists should be dedicated, responsible and able to leave a good impression on leaders.
Second, increase knowledge, make rational use of resources and use modern management science.
With the deepening of reform, many problems in file management need to be solved, such as the increase in the number of files, which makes the management and utilization of files more difficult. Backward management methods have a great influence on the quality of file management, and modern file management methods can meet the needs of the new situation.
1, enhance the sense of responsibility and improve management awareness.
The professional requirements of archives management are relatively high, requiring managers to have a sense of responsibility and professional ethics, be willing to contribute, and have a solid management foundation. Therefore, archivists should have extensive knowledge, broad vision, optimized knowledge structure and high comprehensive quality in order to be competent for modern archives management.
2, study hard, enhance the level of technical ability
Learn new technologies and strengthen skills. At present, computer technology has been widely used in file management, which can systematically complete the work of drafting, modifying, deleting, searching, printing, registering and counting files. Modern management methods and technical means require file managers to have relevant skills and knowledge. Digitalization and informatization of archives management is the development direction of modern archives management. Archivists need to sum up their post work, learn while doing, improve their professional ability, and pay attention to the study of computer knowledge, so as to become modern compound archives management talents.
3. Use existing resources.
Archives contain a huge amount of information and are rich information resources. File management is tedious, repetitive and labor-intensive. Using computers to manage documents can get twice the result with half the effort. When sorting out papers by hand, you should classify them according to your own understanding. Although the standard is uniform, the same documents will be classified differently because of different personal understanding ability, so as to avoid inaccurate classification, affect the quality of archives and bring inconvenience to work. Therefore, the advantages of computer management are obvious, which can reduce the intensity of manual operation and improve efficiency.
Third, do a good job in file management education and training to improve the quality of file managers.
The quality of archives managers has a direct and profound impact on archives work meetings. It is necessary to mobilize the enthusiasm and creativity of file managers, make them adapt to the requirements of file management, and improve their professional ability and knowledge level. Modern equipment is widely used in all walks of life, and file management is no exception. The emergence of various types of file carriers makes the file management need to be reformed. Archivists must face new things and contents, so they should improve themselves, broaden their knowledge and learn archival business, scientific knowledge and management operation.
1, improve yourself and continue learning.
Archivists will constantly encounter new problems in the process of file management, and these problems need to be solved. Therefore, they must constantly accumulate their own experience, improve themselves and learn new contents. By solving these problems, they will not only be more skilled in archival work, but also have a higher level. First of all, we must have a correct ideological understanding. Archivists should realize the problems existing in continuing education and understand the key to the deterioration of archives development foundation, so as to improve service quality and build a high-level management team. Secondly, there should be professional file management personnel to complete the file management work, and improve the quality of file management workers as the key work.
2, improve the system construction and operation mechanism.
System construction is the basis for the smooth, orderly and healthy development of archives management, and the education and training of archives management workers cannot be separated from system construction. First of all, the system requires perfection, and the training of archivists needs registration, statistics, assessment, evaluation, rewards and punishments, and so on. This time, we should use the restraint and incentive mechanism.
Constraint is to make archivists have a sense of urgency, actively participate in training and education, and improve their ability and level. For example, in pre-job and post-job training, professional and technical personnel of archives can obtain professional and technical positions, which can be transformed into dynamic management content, and can urge archives managers to take the initiative to participate in training and improve themselves, instead of stopping learning after obtaining relevant qualifications.
3. Strengthen comprehensive training and improve business level.
Conduct training according to the actual situation and job requirements, and carry out multi-channel training and multi-form training. Follow the principle of applying what you have learned for training. First of all, archival professionals should have the opportunity to learn archival professional knowledge in an all-round way and provide ways to improve their professional level. Let professionals have the idea of upgrading and learning new knowledge, and correct the disadvantages of one-time education.
Secondly, integrate relevant subject knowledge. Archival work involves a wide range of knowledge, such as philosophy, history, behavior and so on. Archivists should pay attention to the study and knowledge supplement of related disciplines. Finally, we should master modern scientific and technological knowledge. The application of modern scientific and technological knowledge is the characteristic of archives work and the symbol of modern archives management. Archivists should be familiar with new knowledge such as information technology, computer technology and software technology, and flexibly combine with practical work.
4. Establish a reward and punishment mechanism and refine the assessment and supervision.
In order to further improve the knowledge of file management, we should publicize and educate file managers about the Archives Law of People's Republic of China (PRC) and the relevant national laws and regulations on file work in various forms, so that file managers can fully realize that it is their legal responsibility and obligation to do a good job in file management, enhance their consciousness and create conditions for improving work efficiency. Do a good job in the control and accumulation review of archival materials, with clear rewards and punishments. Establish and improve the leadership system, conduct leadership, guidance and assessment of archives work, and improve the level of archives management.
The future development of archives management may not be smooth sailing, but as long as we archivists can constantly find and solve problems and improve the quality of archives work, the future of archives management is bright, because archives are the carrier of information and have a great impetus to social development and economic development.