Legal analysis: individuals are prohibited from accessing files. If files need to be handed over, there must be a file transfer letter from the file transfer unit.

Legal basis: Archives Law of People's Republic of China (PRC).

Twelfth organs, organizations, enterprises, institutions and other organizations that should form archives according to the provisions of the state should establish a responsibility system for archives work and improve the archives management system according to law.

Article 25 The archives owned by the state and the archives specified in Article 22 of this Law and their duplicates are prohibited from being transported, mailed, taken out of the country or transmitted out of the country through the Internet without authorization. If it is really necessary to leave the country, it shall go through the examination and approval procedures in accordance with the relevant provisions of the state.