According to the relevant provisions of the Archives Law of People's Republic of China (PRC), school archives are the records of personal experiences and the basis of personnel management and service. Students will regularly hand over files to the archives after graduation. At the same time, considering the importance and frequency of school archives, the preservation period is generally set at 30 years.

The role of school archives is mainly reflected in the following aspects:

1. Record the history and development of the school: The school file records the historical process of the school's establishment, development and reform, and is an important witness to the school's development. Through the study of school archives, we can understand the school's development process, school-running philosophy, educational achievements and so on, and provide historical reference for the future development of the school.

2. Prove students' academic qualifications and achievements: The school files contain information such as students' school status, examination results, rewards and punishments records, etc. And it is an important document to prove students' academic qualifications and achievements. School archives play an important role in applying for scholarships, employment and further studies.

3. Guiding education and teaching: The school archives contain a lot of information about education and teaching, such as curriculum, teaching methods and teaching effects. Through the analysis of this information, it can provide guidance and improvement direction for education and teaching, and improve teaching quality and effect.

4. Safeguarding the rights and interests of the school: All kinds of rights and disputes of the school, such as intellectual property rights and contract disputes, are recorded in the school archives. When dealing with related issues, school files can provide strong evidence and safeguard the legitimate rights and interests of schools.

5. Promote the construction of school culture: school archives are an important part of school culture. Through the research and display of school archives, we can carry forward the fine traditions and campus culture of the school and enhance the sense of identity and belonging of teachers and students to the school.

To sum up, school archives play an important role in school development, education and teaching, rights protection and cultural inheritance. Therefore, strengthening the management of school archives, protecting and making good use of school archives are of great significance for promoting the development of schools and improving the quality of education.

Legal basis:

People's Republic of China (PRC) Archives Law

Article 15

Organs, organizations, enterprises, institutions and other organizations shall, in accordance with the relevant provisions of the state, regularly hand over files to the archives, and the archives shall not refuse to accept them.

With the consent of the archives, the archives will be transferred to the archives for safekeeping in advance. Before the expiration of the transfer period stipulated by the state, the government information disclosure matters involved in the archives will still be handled by the unit that originally produced or preserved the government information. Upon the expiration of the transfer period, the archives involving the disclosure of government information shall be handled in accordance with the provisions on the utilization of archives.

Article 16

Organs, organizations, enterprises, institutions and other organizations shall, when changing, canceling or merging their institutions, hand over files to the relevant units or archives in accordance with regulations.