First of all, it is an inevitable choice for higher education management to promote the development of electronic school affairs.
For the traditional management of higher education, electronic school affairs is not only a brand-new concept, but also a new management model. The wide application of electronic school affairs is not only a technological change in the administrative management mode of higher education in the new period, but also has an all-round impact on higher education management.
1. Electronic school affairs further optimized the organizational structure.
Organizational structure affects the efficiency of organizational communication, which is mainly reflected in the hierarchical structure of the organization and the path of information transmission. The more levels, the longer the path, and the lower the organizational efficiency. On the contrary, the fewer levels, the shorter the path and the higher the organizational efficiency. Therefore, flattening has become an irreversible trend of organizational structure. E-school affairs has broken the traditional centralized management and hierarchical structure of educational government affairs, improved the problems of overlapping and bloated institutions and slow handling of daily educational administrative affairs, realized the development of school management from pyramid structure to flat structure, and improved the communication speed and degree between departments and superiors and subordinates in the educational system, as well as the operational efficiency of educational administrative departments.
The application of electronic school affairs has narrowed the distance between teachers, teachers and leaders, and teachers and students. You can have a direct dialogue with the leaders through the petition platform, give feedback on the feelings and suggestions about the school work in time, and let the leaders know the current actual situation of the school in time, so as to promote the comprehensive and rapid development of the school and enhance the understanding between the leaders and teachers and students. Schools can also publish relevant information through the scientific research platform, arrange teachers' scientific research activities, and keep abreast of teachers' scientific research progress. Schools can use the teaching platform to arrange teachers to attend classes, give lectures online, and assign homework. Students can use the teaching platform to choose courses and check their grades. Use office automation system to issue various notices, plans, policies and dynamic information, so that faculty and students can get information in time.
2. Electronic school affairs make the business process clearer.
After the organizational structure is determined, business process becomes a key factor affecting organizational efficiency. In the traditional paper office, business processes are often more prone to mistakes due to unclear instructions from leaders, unclear meanings, low transparency of policy introduction, uneven level of administrative personnel, poor standardization and low efficiency, which leads to mutual shirking. Office automation first defines the division of labor among departments, distinguishes the special person in charge, and avoids the phenomenon of struggle between departments and people. Secondly, by recording every related operation in the system, we can easily find out who it is, what kind of documents have been explained or modified, and enhance the responsibility of specific operators. Thirdly, unnecessary intermediate links are reduced, which makes information transmission fast and simple, saves a lot of errands, enables office workers to concentrate on information collection closely around the event itself, and provides accurate and informative information to decision makers in time, which is conducive to decision makers making the most correct judgment at the first time.
3. Electronic school affairs have further improved the quality of administrative staff.
After the organizational structure and business process are determined, the attitude and ability of employees become another important factor affecting organizational efficiency. The improvement of organizational efficiency can only be achieved through the participation of all employees. The informationization of university management inevitably needs high-quality managers. In order to realize the transformation from the official-based administrative concept to the people-based administrative concept, administrators must also master excellent technical knowledge in all their work to benefit teachers and students. In the information age, the speed of knowledge updating is extremely fast, which requires managers to constantly update knowledge, improve knowledge structure and increase knowledge stock. Modern office conditions save a lot of time and energy that used to rely on human brain and files to process information, which makes it possible for administrators to keep learning. Online school provides great convenience for administrators to learn. For example, if administrative personnel do not have basic computer skills, it will be difficult to adapt to job requirements and may be eliminated. Therefore, administrative personnel should keep learning, expand knowledge stock, improve comprehensive application ability and adapt to the new administrative environment as soon as possible.
4. Electronic school affairs make information utilization more effective.
Electronic school affairs can make full use of the advantages of high speed, high fidelity, large capacity and high coverage of the network to integrate and share all kinds of information. The original office network with single function can even extend to the education network and the Internet indefinitely. This is the best way to realize electronic school affairs and share equipment resources, human resources and data resources. All kinds of information database, all kinds of laws and regulations archives database, institution setting database, etc. Access to the Internet, collect, transmit, process and share relevant information resources through the network, so as to realize the sharing of information resources between functional departments within the school, between functional departments and superior leaders, between school authorities and even between the school and society, organize and manage information resources most effectively, and realize the networking of information transmission. 5. Electronic school affairs make administrative office more humanized.
With the development of modern electronic communication and network technology, telecommuting has become a new way of working. By using network communication, it breaks the time and geographical restrictions and enables people to work anytime and anywhere. For example, you need to deal with an emergency, but it happens that the relevant personnel are on vacation. At this point, just send a short message to the relevant personnel's mobile phone to inform them of their work tasks, and he can use the computer to log in at any place, handle related events, contact relevant personnel and publish relevant electronic information. This office mode improves work efficiency, avoids taking up too much private time because of work, and achieves the effect of giving consideration to both public and private.
6. Electronic school affairs make school affairs more transparent.
Under the traditional administrative system, the administrative process of colleges and universities and the introduction of some important policies are often due to insufficient people to participate in the discussion, comrades who write specific articles do not fully understand the situation, and some comrades who lead decision-making or write specific articles cannot fully express the meaning of policies. After the implementation of electronic school affairs, schools can provide a lot of public information through various channels, such as electronic opinion polls, electronic public voting, electronic elections, e-mail, online forums and so on. , and publish an announcement on the internet to announce the school's policies and regulations. In particular, before making decisions on major issues, it should be published or publicized on the Internet, so that faculty and students can participate in discussions extensively. Only after repeated and full deliberation can a relatively scientific decision be made. In the process of policy making, all links are supervised by computer system, which makes the workflow more standardized and transparent. Under the standard workflow, teachers and staff can always know and pay attention to the basic process of various decisions and systems and the progress of various schools' work through the office network, and can put forward reasonable opinions and suggestions to relevant departments and leaders, so that school management can better reflect the wishes of teachers and staff, fully reflect public opinion, greatly limit the space for black-box operation and reduce the possibility of abuse of power. This not only fully reflects the transparency of the Academic Affairs Office, but also satisfies the right to know and participate of faculty and students to the greatest extent, and also contributes to the supervision of online public opinion.
Second, the relationship between the implementation of electronic school affairs and university management innovation
Electronic school affairs is an important means of higher education management reform, and its development is inseparable from the innovative development of higher education management itself. On the one hand, with the development of economy, China's higher education has made great progress, but there are also deficiencies in ideas, systems and systems. Accelerating the innovation and practical exploration of higher education management is an inevitable requirement to realize the rapid, healthy and sustainable development of higher education in China. In fact, the development of informatization, especially the development of information means such as electronic school affairs, is to use the rapidly developing information science and technology to innovate the management of higher education, reform and innovate the management of modern higher education to meet the challenges in all aspects. On the other hand, as a new thing in the development of information society, e-school affairs still need to face some unavoidable problems, such as managers have not paid universal attention, technical level needs to be improved, laws and regulations are not perfect, traditional management processes need to be reformed, and higher education management system needs to be reformed. Therefore, only by seizing the opportunity, speeding up the pace, implementing the strategy of "rejuvenating the country through science and education" and "strengthening the country through talents" closely around the party and the government, and deepening the work of electronic school affairs, can electronic school affairs give full play to its own characteristics and put forward innovative development ideas for promoting the management innovation of higher education in China and building an innovative country.
1. Electronic school affairs expand the space for promoting the innovation of higher education management.
(1) Electronic school affairs provide unprecedented opportunities for higher education management innovation. Management is not only a rigid technical process or institutional arrangement, but also closely related to society and human spirit. The fundamental factor of management is people, so we should take people as the core and create a new life-oriented management mechanism with people-oriented and emotional color to replace the traditional rigid management model. "People-oriented" emphasizes taking "people" as the core and the most important resource of university management activities, taking teachers as the main body of management, and making full use of and developing university talent resources. The management thought of "people-oriented" has changed the past concept that people are regarded as tools to complete work tasks, and people are regarded as the wealth and resources of colleges and universities, as well as the core resources. All teachers are members of the school interest community. Teachers' personal interests are completely integrated with the interests of the school legal person. The development of the school depends on teachers' creative wisdom. E-school affairs supported by information technology is conducive to establishing a "people-oriented" flexible management mechanism, creating a good atmosphere of respecting, trusting, caring, understanding and developing people in colleges and universities, and vigorously creating an environment for the growth of innovative talents.
(2) Electronic school affairs have formed the driving force of higher education management innovation. Through transparent and democratic electronic school management means, the urgent needs of teachers and students to participate in school management innovation are met. At the same time, it broadens the way for higher education management innovation, gathers wisdom and meets the needs of all parties fairly and effectively.
(3) Electronic school affairs promote the three-dimensional utilization of university information resources. Electronic school affairs effectively links all departments in the school, and promotes the information exchange among university administrators, teachers and students in a very wide range and to a considerable extent. For example, to implement a complete credit system, we must first establish a modern education management guarantee system and improve the information service system to facilitate students to choose courses and attend classes. In the whole teaching process, it is necessary to strengthen supervision and management, implement effective monitoring, and facilitate teachers to give feedback on students' learning situation and classroom effect. This is an interlocking and inseparable three-dimensional information resource for students, teachers and administrators, and all parties can obtain more abundant information through the network. 2. The innovation of higher education management has guided the direction for the implementation of electronic school affairs, which needs corresponding system technical conditions, but this does not mean that electronic school affairs will be implemented smoothly. In fact, the innovation of higher education management points out the direction for the implementation of electronic school affairs, endows it with mission and significance, and opens the way and guides its smooth development.
(1) The innovation theory of higher education will guide the implementation of e-government. Fundamentally speaking, only by innovating the management system, actively exploring the university management mode with China characteristics, further improving the university management level and perfecting the modern university system can we really improve the quality of running higher education in China. Only by constantly improving electronic school affairs in these directions can we better solve various problems in the development of higher education and make the administrative management system of colleges and universities more scientific, coordinated, sound and efficient. Innovating university management theory will provide theoretical support for the implementation of electronic school affairs.
(2) Innovating ideas is the forerunner of implementing electronic school affairs. Without innovative consciousness and advanced ideas to guide the reform of higher education, the reform will not succeed. The extensive use of modern information technology to transform the management of higher education is itself the result of breaking old traditions and renewing old ideas. Colleges and universities constantly produce the latest scientific research achievements and the latest ideological achievements. As the administrator of higher education, we should emancipate our minds and keep pace with the times. The idea of higher education reform and innovation is the proper meaning of implementing innovation, and it has become the concept forerunner of implementing e-government.
(3) The practice of higher education management innovation has strongly promoted the implementation of e-school. Conscientiously implementing the spirit of the 17th National Congress of the Communist Party of China and building a powerful country in higher education is the historical mission entrusted to the development of higher education by the great rejuvenation of the Chinese nation. The practice of independent management innovation in colleges and universities urgently requires resource maximization and information sharing, and the construction of electronic school affairs has also emerged.
3. Electronic school affairs and higher education management promote each other.
Management innovation is the eternal theme of public management and service, and it is a continuous process. The innovation of higher education management should be realized through various means and ways, and the application of information technology is even more essential. The implementation of electronic school affairs is not simply online in the office, but centered on teachers and students in work practice, which requires sufficient theoretical research to guide long-term practice. Electronic school affairs are indispensable tools and means for higher education management in modern information society. The innovation of higher education management must constantly promote the implementation and improvement of electronic school affairs.