1. The file range of the company is 1. Filing of enterprise administrative documents. Including normative documents; Various contracts and agreements; Meeting documents;
, planning and
; The appointment and dismissal of cadres, rewards and punishments, and the deployment of personnel materials;
Personnel files, etc. 2. Enterprise management documents. Including enterprise production and operation plan, various indicators and quota documents, various market information in enterprise management, labor and salary files, fixed assets and office supplies list, product quality, user files, etc. 3. Enterprise technical files. Including technical research documents, product documents and so on. 4.
Documents. include
Archives, accounting books and documents,
Documents, etc. 5. Enterprise business files. Including communication with customers (including fax, email, etc.). ), business reports, trade documents, etc. 6. Enterprise audio-visual archives. Include photos, audio recordings, video files, etc.
Two. Company file management system 1. Archives management organization of the company: the administrative department manages all kinds of archives of the company in a unified way (
Except). 2. The company appoints a special person to be responsible for the company's archives work, and the custodian must maintain the integrity and safety of the archives and receive necessary training. Three. Filing system 1. Collection of archives: The collection work is based on the filing system. After screening and archiving, all business departments will regularly hand over the documents and materials to the archives for centralized preservation. 2. Archive scope: all documents and materials of the unit with inspection and utilization value. Including communication with customers (including fax, email, etc.). ), business reports, trade documents, and work diaries, photos and other documents in various forms and carriers. 3. Filing time: The completed documents are filed according to the working stage: 3. 1. Documents formed by year shall be filed in the first half of the second year. 3.2. All legally effective documents and materials shall be filed as soon as they become effective. 3.3. All confidential documents shall be prepared and filed at any time. 3.4. Engineering projects, scientific research projects, appraisal,
After that, file it within three months. 4. The filing requirement is 4. 1. The materials are complete. 4.2. Systematically, methodically and organically. All archived documents and materials should be grouped according to their different characteristics, try to maintain their internal relations and distinguish their different preservation values. Documents are classified accurately and filed reasonably. 4.3. When filing, it is required to unify the original documents and their attachments, printed copies, final drafts, instructions and replies, and not to be scattered. 4.4. When sorting out the documents in the volume, arrange the documents in a reasonable order and arrange them in chronological order. For the same document of the same thing, it should be carried out in a unified way, such as the original and the annex, with the original at the front and the annex at the back. 4.5. The archives department should guide the business department and assist the business department to sort out the old files together. Go through the handover procedures and both parties sign the handover list. 5. Department filing requirements 5. 1. Prepare the archiving project, and put the completed documents into the volume according to the relevant regulations, which is convenient for archiving in the following year. 5.2. These documents are arranged in chronological order, with the latest one at the top. 5.3. One client, one file and one file box. 5.4. Trade documents shall be separated from correspondence, and the trade documents shall be placed in file bags according to their respective invoice serial numbers. 5.5. Submit documents to the archives regularly: if there are few documents, submit them once a year and collect them in the first half of the following year. Large documents are submitted twice a year, once in the first half of the year and once in the second half of the following year. 6. After receiving the archives and various documents of the business department, the archives room will sort out and set the date in different ways, and make further sorting and local adjustment. 7. Records and documents shall be written with carbon pen. Unless there are special circumstances, A4 paper must be used. Four. File management 1. Archives management: distinguish the whole clan and establish archives correctly; Classification, according to the file, source, time, content, form is divided into several levels and categories; Organize documents and make a document catalogue. 2. File saving:
A dedicated file library saves files. 3. Appraisal of archives: determine the storage period of various archives from the aspects of contents, sources, time, reliable procedures, name appraisal and archives value, and compile a table. 4. Destroy the archives and prepare a destruction list; Go through the destruction procedures and be destroyed only after being approved by the general manager; The destruction shall be supervised by two or more persons, and the list shall be signed. V. Archives utilization 1. Anyone who needs to consult files must fill in the File Borrowing Sheet according to the borrowing authority and files.
, approved by leaders at all levels before borrowing. Borrowing files should be registered in the "file borrowing register", indicating the name of the borrowing file,
, borrowing method, quantity and duration. 2. The ways of document utilization are: providing original documents; Provide a copy of the document; Provide literature index information. 3. The archives management department should take the initiative to provide employees with the company's archives compilation and research information services, mainly including policy information, management information, product information and market information. 4. According to national statistics and relevant laws and regulations, do a good job in enterprise archives.