Classification of official document writing
Official documents can be divided into general official documents and special official documents according to their nature.
General official documents are divided into upper writing, parallel writing and lower writing according to the writing direction; According to the circulation source, it is divided into communication, post and text; According to the author's nature, it is divided into official documents within the party, administrative documents and social organization documents; According to the nature of the post, it is divided into questions and replies; According to the requirements of content processing, it is divided into reference documents and undertaking documents; According to the processing time requirements, it is divided into urgent documents, urgent documents and ordinary documents; According to the classification, it is divided into top secret documents, confidential documents, secret documents and ordinary documents; According to its characteristics and functions, it can be divided into normative documents, imperative documents, reportable documents, informative documents and recorded documents. Ordinary official documents can be divided into administrative official documents and business official documents according to language types. According to 12' s Provisions on Handling Official Documents of Party and Government Organs, the types of administrative official documents include the following 15: orders, decisions, announcements, notices, circulars, motions, reports, requests for instructions, replies, opinions, letters, minutes, bulletins and resolutions. Official documents include: plan, summary, research report, leaders' speeches, typical materials, etc.
Special official documents refer to written materials with specific content and format, which are formed and used by organs with specific functions in specific fields. It mainly includes: financial documents (market survey reports, economic contracts), judicial documents (indictments, judgments, transcripts), diplomatic documents (credentials, bills, passports, treaties) and military documents.
Elements of official document writing
Official documents are generally composed of classification (top secret, secret, secret), duration of confidentiality, urgency (urgency, extreme urgency), logo of issuing authority, document number, issuer, title, main sending authority, text, annex description, written date, seal, notes, attachments, cc authority, issuing authority, date of issuance, etc.
The basic function of official document writing
The supervision order worked. Official documents are a means for leading organs at all levels to give orders and a tool for implementing leadership and handling official duties. Official documents can play the role of normative control, prohibition and organization and coordination in the implementation of leadership and management.
A sensible and understanding role. Leading organs at all levels need to communicate frequently and reach a consensus in performing management functions and official activities. As a means to understand things, official documents are widely used in government work.
The decision-making role of staff. Leading organs at all levels and in all kinds of decision-making processes are inseparable from the collection, processing and application of information, and from investigation and consultation. Official documents are full of all kinds of information with their legal channels and efficiency, serving financial management and assisting the government.
Propaganda and public opinion Leading organs at all levels need effective publicity and public opinion support to implement leadership and handle official duties. The execution of official documents is the core of propaganda and public opinion.
Negotiation and liaison functions. There are many things that need to be discussed, introduced and contacted among leading organs at all levels, and mutual understanding, support and cooperation can give play to the overall effect. Among them, official document writing is essential.
The function of storing vouchers. Official documents are the true records of the functional activities of leading organs at all levels and the basic basis for unifying thoughts and handling problems. This is true when the official document is executed, and it remains true after it becomes a file.
The main characteristics of official document writing
The function of the theme. Official documents are tools and means to realize the management function of organs. In official documents, it is very clear what to encourage and curb, what to support and oppose, what to allow and what not to allow, whether to praise or belittle, whether to forbid, whether to advocate or abstain, whether to do or stop.
Reliability of materials. The factual materials, digital materials and theoretical materials used in official documents, as well as the laws, regulations, principles and policies on which they are based, must be true and accurate, and shall not be imagined, fabricated or fabricated.
The logic of structure. The thinking mode of official document writing is mainly logical thinking. Through concept, judgment and reasoning, through synthesis, comparison and demonstration, the writing idea is formed and the writing task is completed. Explanations, narratives and discussions are widely used, and literary means are used cautiously. The plainness of writing style Strive for accuracy, vividness and image, and refrain from exaggeration, empty talk, falsehood and rhetoric. You can't say nothing or grandstanding. You must be true and clear.
Simple expression. The structure, hierarchy and language should be as simple as possible. On the premise of writing things and ideas clearly, clearly and thoroughly, the simpler the text, the better.
Normal posture. We should have a strong sense of style and genre, pay attention to the writing format and stylistic characteristics of official documents, and also pay attention to the additional marks of official documents.
Writing requirements of official document writing
Comply with the principles, policies, laws, decrees and relevant regulations of the party and the state.
The situation is true, the viewpoint is clear, the words are concise, the regulations are clear, the levels are clear, and the punctuation is correct.
Names, places, figures and quotations should be accurate. The date should generally be written in the specific year, month and day.
Numbers are generally written in Arabic numerals, except for writing time, ordinal numbers of some structural levels and numbers used as morphemes in phrases, idioms, abbreviations and rhetorical sentences.
Functions of official documents
Leadership and guidance.
The role of official contacts
(C) the role of publicity and education
(D) the role of the voucher basis