An official document is an official document. Refers to all kinds of written materials or documents with complete style and systematic content formed by organs, organizations, enterprises and institutions in handling various affairs. The following is the official document writing content I have compiled for you, which is for reference only and I hope it will help you.

Test center: official document writing

Official document writing refers to the drafting and revision of official documents, and it is a writing activity in which the writer makes a statement on behalf of the organization, reflecting the intention and will of the leaders of the organization.

The official surname "Gong" represents the legal organs and organizations, which is an important work for organs and organizations to exercise their functions and powers, undertake obligations and carry out official activities. Official documents have strong authority, are statements made on behalf of the organs, and reflect the intentions and wishes of the leading collective of the organs. It is the embodiment of the collective will of the leading organs, not the will of one person. Therefore, in writing, it is necessary to prevent personal opinions from becoming agency opinions and being embodied as official documents. At present, the actual situation in our country, including state organs and some enterprises and institutions in society, is not particularly high in quality, and poor-quality official documents are still common, with confusing logic and unsatisfactory words, and some even violate the relevant laws and regulations of the state. If these common-sense mistakes often occur, it will affect the authority and reputation of the organization and bring unnecessary confusion to the work. Therefore, it is emphasized that official document writers should correctly understand the significance and responsibility of official document writing, master the skills of official document writing, earnestly perform their duties and write high-quality official documents.

The composition of official document writing: the whole process of drafting the first draft, discussing and revising, and forming the draft for review.

Test center: draft the first draft

Refers to the specific process of writing the first draft of an official document after the conception is completed. According to the actual needs of office work, the established theme is expressed in concise and standardized language, and the carefully conceived layout is transformed into the work of writing chapters. In the practice of official document drafting, the drafting of official documents can be undertaken by one person or by many people, mainly depending on the importance of official documents and the conditions of office clerical staff.

The document drafting organization can have three forms:

1. A person is going to choose materials and conceive the layout until he starts writing.

Mainly suitable for some relatively small institutions and units. For example: memos, briefings and business notices. Its main advantage is that it is concentrated in one person's hands, and it can be overall, open-minded and done at one go. However, for some important long official documents, this closed drafting form also has many shortcomings, such as weak people and scattered energy; In material selection, viewpoint refinement and angle selection, it is often easily limited by personal vision and quality; The writing effect varies from person to person, and it is difficult to guarantee.

2. The materials were discussed, conceived and prepared by many people, and finally drafted by one person. This is an open drawing method. Only in this way can we foster strengths and avoid weaknesses, broaden our horizons, have novel views and appropriate angles, brainstorm and finally write them out by one person. The last writer is also important. Writers are required to be good at listening to opinions and keenly grasp the highlights, but they can't be satisfied with recording and ghostwriting. All kinds of different opinions are moved into the manuscript, resulting in unclear themes, inconsistent requirements and uncoordinated styles.

3. By the drafting group brewing together, many people division of labor, one person to write important meetings, major decisions and resolutions, overall work instructions of the manuscript, report and summary, because of its large coverage, large space, high level of writing requirements, often led by the secretarial department of the leading organs, to absorb the clerical staff of relevant business departments to participate in the formation of the drafting group to fight in groups. The division of labor drafting must pay attention to close contact and exchange information to ensure that the full text is consistent in thought, coordinated in content and unified in style.

The meaning of official documents

An official document is an official document. Refers to all kinds of written materials or documents with complete style and systematic content formed by organs, organizations, enterprises and institutions in handling various affairs.

Characteristics of official documents

First of all, it is obviously political.

Second, there is a legitimate author. A legal author is an organization established according to law and able to exercise rights and undertake obligations in its own name.

Three, there are legal authority and specific format. As the mouthpiece of the organ, official documents can speak on behalf of the organ and represent the legal authority of the issuing organ. Therefore, official documents must be issued in a unified format, and they cannot go their own way.

Fourth, it has practical effect.

Functions of official documents

First of all, it has the functions of uploading, publishing and exchanging information.

Second, it has the function of working basis and certificate.

Third, it has the function of publicity and education.

Fourth, it has the function of regulating people's behavior.

Format of official documents

The official document format generally includes: title, main sending organ, text, attachment, issuing organ (or official seal), issuing time, cc unit, document number, classification, urgency, reading range, etc.

Conception skills of official document writing

First, the basic structure of official documents

The ancients said that "the style of writing is unchanged and the variables are irregular." Although the structure of official documents is ever-changing, there are still some rules to follow in general. There are three main structural forms commonly used now:

One is parallel. That is, there is a parallel relationship between all levels (subheadings) of the article. This form is generally arranged according to different aspects of the theme, which requires that all levels must have the same angle, equal weight, no intersection and internal relations with each other. The materials written in this form are neat and clear, and have a wide range of applications, especially reports, briefings, plans and summaries.

The second is progress. In other words, the relationship between all levels of the article is from the surface to the inside, from the shallow to the deep. This form is generally arranged according to the development order of things and the cognitive law of people. The advantage is that the main line is clear and the content is natural and orderly, giving people the impression that the truth is getting deeper and deeper and the ideas are getting wider and wider. This form is often used to write leadership speeches, work plans and some briefings. It should be noted that this form of hierarchical arrangement position is fixed, and it must enter the layer in turn, and jumping or arbitrary inversion is not allowed.

The third is the total score. That is to say, the hierarchical relationship of the article is summary and analysis, and there are two uses: first sum up and then divide, and then divide. Generally speaking, it is always an overview or conclusion, which is divided into appearances or basis; It is always divided into sub-items and general affairs department. This structure requires: always be decent, highly generalized, and not have the feeling of castles in the air; The points should be properly divided, concrete and vivid, with no traces of knives and axes. This form is often used to write investigation reports, work summaries, rules and regulations, etc.

Second, the basic methods of literature conception

The conception method of official documents varies with people's thinking habits. As far as political documents are concerned, the following methods of conception seem to be more applicable:

(1) Reasoning method. It revolves around the theme given by the author, adopts divergent thinking mode and deductive method from general to individual, makes logical reasoning on the problems involved, draws up sub-arguments and writing levels, and then fills in materials to complete the thinking. The article conceived in this way has accurate arguments, clear levels, rigorous structure and strong logic, which is conducive to strengthening the theme and enhancing the overall sense of the article.

(2) Enumeration and induction. That is, around the theme of the article, the contents to be written are listed one by one, regardless of size, and then summarized from individual facts to general concepts, merged and classified, and several issues directly related to the theme, with distinct views and strong inclusiveness are sorted out and arranged in order. On this basis, take things as the purpose, take things as the purpose, and complete with the purpose. The article formed by this method has the characteristics of concrete content, vivid truth, strong guidance and strong operability, which is more suitable for meeting minutes, plan summary and other styles. This kind of conception method adopts the way of aggregation thinking, and its conception context is just the opposite of reasoning and argumentation, so no examples are given.

(3) Reeling and peeling cocoons. Some official documents are written specifically for a problem or something, such as special work plans, special reports, special summaries, etc. For the conception of this kind of official documents, we must grasp the main line of the development process or time sequence of things, from near to far, from shallow to deep, step by step, and arrange levels in the appropriate position of the main line according to the needs of article expression. The advantage of this writing is that the context is clear, natural and smooth, making people's minds more and more open and feel natural. All progressive documents are generally suitable for this method.

Third, several problems that should be paid attention to

(1) Understand the intention. Carefully consider the author's guiding ideology and the requirements for the content of the article, understand the basis and purpose of the article, clarify what to clarify and the problems to be solved, extract the theme from it, and truly "make ideas first."

(2) Possession of materials. It is necessary to do a good job in investigation and research, collect materials related to the theme extensively, be comprehensive, detailed, true and reliable, and leave room for choice in writing. The selection of materials should be based on whether it meets the needs of the theme, and attention should be paid to eliminating materials with moisture to ensure the reliability of the content of the article.

(3) Choose a good angle. "Looking at the mountain side into a peak", everything has an angle problem, and writing an article is no exception. We should pay attention to observing problems from the author's perspective, the overall perspective and the development perspective, have a forward-looking and strategic vision, look at things rationally, see the essence through phenomena, be good at summing up things with universal guiding significance from specific examples, and avoid being practical.

(4) learn from others. Some articles are rich in content and cover a wide range, and it is inevitable that one or two people will omit them. If a few experts and comrades who are familiar with the situation are convened to discuss collectively, inspire each other, complement each other and discuss the writing outline together, they can often get twice the result with half the effort. It is very necessary to practice and write leadership speeches and important documents.

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