1. Meeting notice

This kind of notice is to inform the relevant matters of the meeting, which has two forms: a simple notice of the meeting, which only needs to specify the purpose, time, place and participants of the meeting; The other is a more complicated meeting notice, with more important content and more participants. When writing, you should not only clarify the name, content, location and events of the meeting, but also explain the specific matters such as the purpose and requirements of the meeting.

2. Indicative notice

Indicative notice refers to matters that need to be handled by lower authorities and implemented jointly with relevant units according to the needs of work and the scope of authority. Indicative notice has a function similar to instruction, which can be used to convey the instructions of higher authorities, arrange related work, and formulate relevant policies in light of actual conditions, so that lower authorities or other units can handle or jointly implement them.

3. Notice of approval

The notice of examination and approval is used by the higher authorities to approve and forward the official documents of the lower authorities according to their work needs and terms of reference. The official documents approved by the higher authorities shall be evaluated or the facts involved in the official documents shall be explained and analyzed, and provisions on how to implement and implement the requirements, measures and implementation methods of the approved official documents may also be made, or supplementary opinions may be put forward on the deficiencies in the approved official documents.

Step 4 forward the notice

The forwarding notice is used for the higher authorities to forward the official documents of the higher authorities, the authorities at the same level and non-directly under the authority to the lower authorities according to the needs of their work. The forwarding notice confirms the authority of forwarding official documents, which is used to guide the lower authorities to correctly implement the contents of official documents or learn relevant experiences and lessons according to the actual situation. The forwarded official document becomes the attachment of the notice.

Step 5 issue a notice

Release notice is a notice used by higher authorities to release important documents such as administrative regulations, regulations, rules and measures.

6. Notice of appointment and removal

The appointment and dismissal notice is a special informative notice issued by the higher authorities to the lower authorities when appointing and dismissing cadres.

Writing structure of notice

Experts from the bird-knowing education and personnel examination network said that the writing forms of notices are diverse and flexible, and different types of notices use different writing methods.

1. Title

There are two common ways to write it: one is that the issuing authority, reasons and languages are readily available, such as the Notice of the State Council on Strictly Controlling the Prices of Agricultural Means of Production, which makes people clear at a glance. There is also a title that there are only two elements: the reason for posting and the language, such as the notice of the Spring Festival holiday. The title of a formal notice cannot just use the word "notice". Compared with the titles of other official documents, the titles of notices generally have long sentences and many words, especially the titles of sending (sending), approving and forwarding. The title should reflect the nature of different notices, so it is difficult to determine the title and needs careful deliberation.

2. Text

The text consists of reasons, contents and requirements. The reason should be concise and clear, and fully reasoned. The content should be specific, clear and detailed, fully reflecting the policy, authority and principle of the suggestive notice. The requirements should be practical and convenient for the specific operation of the receiving unit.

(1) general notice

In the text of the general notice, it should be clear what to write and how to deal with it; Notice of appointment and removal, to write the specific responsibilities of the appointment and removal of personnel. Some do not involve the appointment and dismissal notice of the unit, but they are informative and have no implementation requirements, and do not need to be handled and implemented.

(2) Prompt notice

The body of the suggestive notice is generally composed of three parts, namely, the reason (or purpose) of issuing the document, the specific matters of the notice and the implementation requirements. Generally speaking, the reasons for issuing documents come from two aspects: first, the instructions or decisions of the superior or the leading department of the unit, that is, why the notice should be issued, or what problems exist, what purpose to achieve, etc. , and commonly used conjunctions such as "We are hereby notified as follows", "We are hereby notified as follows" and "We are hereby notified as follows", followed by colons. Notice is the main part of notice, which is generally described by sections or articles. Because it is to be implemented or handled, it must be written clearly, concretely and practically, without ambiguity or ambiguity. Only by being clear can the recipient understand it easily and execute it quickly. The implementation requirements are the text of the notice, usually concluding remarks such as "Please implement the above notice carefully", "I hereby notify you to implement it carefully" and "This notice will be implemented as of the date of issuance". However, some notice implementation requirements do not need the above conclusion, and they are very specific and powerful in how to implement them. Except for the notice with the overall structure of the paragraph, the execution requirements are generally written in a new line when writing, or as the last item in the specific matters, written separately.

(3) Approve and forward the notice

The text of the notice of approval is a comment written on the approved official document. This kind of note aims to express the intention of the superior and embody the principles and policies, so it has high authority and guidance. There are three kinds of notes: first, explanatory notes, which explain the source of the original materials, the purpose of writing, the scope of printing and so on. The second is indicative comment, that is, summarizing and analyzing the original content, prompting the basic spirit and clarifying the important significance. This kind of comments are often long, and their main function is to help readers grasp the key points and the essence. There is also a mandatory explanation, which is to express opinions and attitudes on important written materials and put forward measures and methods. This kind of annotation is authoritative and instructive, and has a clear attitude towards the official documents instructed by it, and has specific requirements and measures for the implementation of lower-level organs.

(4) Announcement

The text of the announcement is generally composed of the basis of the announcement and the implementation requirements of the administrative regulations and rules issued. The text of such notifications is relatively short.

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After the text of the notice is over, the name of the issuing authority should be written, then the date of issuance should be written, and finally the official seal should be affixed.