At present, enterprise document management is facing profound changes. The above problems have both historical and practical reasons. To solve these problems, enterprise management departments must face up to reality, adjust management ideas, improve management methods and adapt to the requirements of the new situation.
(A), increase publicity, improve the file consciousness of enterprise employees.
Document work is an important part of the overall work of an enterprise. Enterprise leaders and leaders of document management departments should improve their understanding of the importance of document management, further emancipate their minds, abandon old concepts, establish new concepts, adapt to the new situation, plan the development strategy of document work at a higher level with an open and forward-looking vision, actively seek the combination of document work and enterprise center work, truly solve the problems and difficulties existing in document work, and promote the rapid development of enterprise document work.
(2), clear responsibility, strengthen the sense of responsibility of document management workers.
Adhere to the filing system of the document department or business department, and at the same time, the archives department should actively assist the filing department to do a good job, give full play to the advantages of the department and business department in being familiar with the form of official documents and handling procedures, and improve the quality and efficiency of archives. As a clerk or file manager, you should do your job well in a highly responsible spirit.
(3), using the "six characteristics", master the method of scientific filing.
In general, documents can be filed according to six characteristics: problem characteristics, time characteristics, name characteristics, author characteristics, communication characteristics and regional characteristics. It is a scientific method to archive multiple record groups with the same characteristics in one file. Usually, according to the actual situation of the file, two or three features are flexibly combined to form a file, as long as you have a good grasp of the foundation. According to the actual situation of the enterprise, we can flexibly grasp the main characteristics of the documents, and then subdivide them according to the characteristics of the number, preservation value and relationship between the documents, which can better serve the archives work of the enterprise.
(d) Use paper scientifically to ensure the preservation value of enterprise documents and materials.
Because strict organization and management and production procedures are the key to ensure product quality and increase the survival and competitiveness of enterprises, and strict organization and management and production procedures are mainly reflected in the existing documents that perform organizational management functions and stipulate production procedures, they provide rich and valuable reference historical materials, which is convenient for the authorities to continue to implement relevant documents in their future work. In documentary materials, some effects are one-off or short-term. Practice has proved that the best way to preserve these documents and materials is to bind them into volumes in time. According to a certain system, scientific management is carried out by document files or archives. So as to be ready for timely adjustment, reference and utilization.
(5) Strengthen innovative ideas and improve the quality of enterprise file managers.
In order to make this kind of management enter a virtuous circle, we must constantly improve the quality of its managers. Specifically including:
1, improve the proportion of talents in archives and archives management institutions.
The formation of high-quality archivists is the premise and foundation to improve the overall level of their information work, so as to fully and effectively serve enterprise activities.
2. Strengthen the training of on-the-job document and archives management personnel.
Improving the proportion of high-quality file management personnel in enterprises and strengthening the continuing education of on-the-job personnel, especially young and middle-aged professional and technical backbones, is an important talent guarantee for file management to meet the needs of enterprises' cross-century sustainable development.
3. Strengthen the concept innovation of enterprise file managers.
If archivists do not have innovative knowledge, there is no way to innovate archival work. Therefore, archivists should adapt to the requirements of archival work network, infiltrate innovative ideas in their work and carry out innovative practice. Enterprise leaders should fully understand the characteristics of functional, managerial, knowledge-based and information-based enterprise documents, scientifically grasp the internal relationship between enterprise development and enterprise document management, attach importance to the potential productivity of documents, and give due support to document work. Enterprise archivists should conform to the development trend of enterprise archival industry, establish the concept of "management, information and service" and strengthen their professional quality, otherwise it will be difficult to improve the level of archival service.
4. Improve the learning and innovation ability of enterprise file managers.
Team building is very important to do a good job in archives work in the new period. On the one hand, archivists should establish correct values and the idea of not advancing or retreating. On the other hand, enterprise managers should explore, train and select archivists in all directions with new ways and new ideas, establish archives talent pool, and constantly try to adopt new models to encourage archivists to give full play to their talents and provide intellectual support for enterprise development. The construction of enterprise document management team should work towards the goal of comprehensive knowledge structure, stepped age structure, moderate gender ratio and appropriate proportion of highly educated personnel. Only in this way can we realize the sustained, long-term and efficient development of enterprise archives work. Archivists should not only master the technology of how to cooperate with computer network and how to use repeaters to process information, but also learn to use network to develop the application of archival information, manage archives with computer network and realize the sharing of archival information resources.