2. Standardize the workflow of all kinds of bidding: We have classified the bidding projects above, and the complexity and process of different bidding methods are different. Therefore, enterprises should design corresponding workflow for each bidding method and standardize the management of bidding work. The design of the program should not only achieve the purpose of risk prevention and control, but also meet the conditions of simplification and efficiency.
3. Standardize the format and content of the bidding documents: The bidding documents represent the image of the enterprise from a certain angle and also reflect the management level of the enterprise. Bidding documents are not only the carrier of bidding information, but also the business card of enterprise publicity. Since the tender documents are released to the outside world, enterprises should standardize their font, title, logo, line spacing, color, content and other formats, and it is best to design a template for the reference of the drafting department of the tender documents.
4. Build a company-level expert database for bid evaluation: Different tenders have different professional nature, so the knowledge of bid evaluation personnel is naturally different. In order to meet the needs of bid evaluation, the enterprise should organize personnel from all business departments to set up the company's bid evaluation expert database, and each time the bidding organization department selects personnel with corresponding professional knowledge from the bid evaluation expert database to form a project bid evaluation committee to evaluate the project.
5. Standardize the form and process of bid opening and evaluation: there are relevant bidding laws and regulations at the national level. In order to meet the legal requirements, it has passed the inspection and acceptance of the audit department. On the premise of being familiar with laws and regulations, that is, audit requirements, enterprises should prepare forms and processes during bid opening and evaluation, and solidify them in the form of company documents to form standardized materials.
6. Do a good job in filing the bidding-related materials: after the bidding work is completed, file the bidding documents, bidding materials, bid opening materials, bid-winning notice and signed contracts. Pay attention to the method of filing classification when filing, divide different storage areas for different bidding projects, and mark the basic information such as the name, content and validity period of the bidding project for future reference. The tender document management personnel shall regularly check the storage and effectiveness of the materials, and destroy the materials in time after the documents exceed the prescribed storage period.
7. Carry out the construction of clean government in bidding: Bidding is easy to breed corruption, and enterprises must take clean government as the top priority in bidding management. Enterprises can adopt these ways and means to build a clean government. First, carry out clean government training and education activities for the relevant staff of enterprise bidding; The second is to prevent corruption from the process design of bidding, and not to concentrate the decision-making power of bidding on a certain department or individual; Third, adopt a rotation system, and rotate bidders every year or no more than three years.