The establishment of enterprise personnel files should start from the employee's application and be formally filed when the employment procedures are completed. Enterprises can choose to declare by department or individual. The contents of the file include employee registration form, copy of ID card, post-related qualification certificate, resignation certificate of the original unit, health certificate, payroll, and labor contract signed between the employee and the company. Enterprises may also require information such as academic qualifications and professional titles. These files are generally managed by the personnel department of the enterprise to ensure the integrity and security of the information.

Enterprise personnel file management system;

1. Create a file: the enterprise should create a personal file for each employee, recording his/her personal information, education and work experience.

2. File contents: including basic information, employment information, training records, assessment results, promotion records, resignation information, etc.

3. File update: the personnel department needs to update employee files regularly to ensure the accuracy and timeliness of information;

4. File confidentiality: employees' personal files should be kept strictly confidential, and only authorized personnel can access them;

5. Archiving: After employees leave their jobs, their files should be kept for a certain number of years before they can be destroyed or archived;

6. Electronic archives: With the development of information technology, enterprises can establish an electronic archives system to facilitate management and inquiry.

To sum up, the establishment and management of enterprise personnel files is a systematic work, covering personal information, qualification certificates, health status and so on, from the beginning of employee application to the completion of employment procedures. The personnel department is usually responsible for ensuring the integrity and security of files, and enterprises can add other information such as academic qualifications and professional titles as needed.

Legal basis:

People's Republic of China (PRC) Archives Law

Article 9

Organs, organizations, enterprises, institutions and other organizations shall determine that archival institutions or archivists are responsible for managing the archives of their own units, and supervise and guide the archival work of their subordinate units.

According to the needs of archives management, the central state organs shall guide the archives work of this system within the scope of their duties.