Control the evaluation and selection of suppliers (including outsourcers), procurement information, verification of purchased products and procurement process to ensure that purchased products meet the specified requirements.
2 Scope of application
It is applicable to the control of supplier selection, evaluation, purchasing information and verification of purchased products.
3 abbreviation
Four responsibilities
4. 1 The production management department is responsible for purchasing control, organizing the evaluation and selection of suppliers, proposing purchasing requirements and purchasing productive materials.
4.2 The Quality Inspection Department participates in the evaluation and selection of suppliers, is responsible for the inspection and verification of raw materials, auxiliary materials and other means of production, and is responsible for the control of nonconforming products purchased from means of production.
4.3 The General Manager is responsible for the examination and approval of qualified suppliers.
4 program
4. 1 Classification of purchased materials
5. 1. 1 The purchased materials are an integral part of the product and directly affect the product quality. In order to ensure that the purchased materials not only meet the specified requirements, but also meet the requirements of specific customers under contract conditions. The company classifies the production materials provided by suppliers and controls suppliers in different control ways and degrees.
5. 1.2 According to the influence degree of the purchased materials on the subsequent product realization or the final product, it is divided into three categories: A, B and C:
Important materials (Class A for short): refer to raw materials and auxiliary materials that constitute the main or key part of the final product and directly affect the quality of the final product, including: plates, glass, paints, etc.
General materials (referred to as Class B for short): refer to general raw materials and auxiliary materials that constitute a part of the final product but have no significant impact on the quality of the final product, including glue, sealing tape, handle, two-point lock, wind brace, glass pad, etc.
Accessories (Class C for short): refers to the packaging materials that do not constitute the final product.
5.2 Supplier Selection Principles
5.2. 1 Select suppliers through supplier evaluation to ensure the quality of purchased materials. At the same time, ensure the implementation of fixed-point procurement and avoid the blindness and randomness of procurement.
5.2.2 For suppliers with established supply channels, the following seven principles should be followed in the primary selection: quality assurance, reasonable price, timely delivery, considerate service, being near before being far away, being in good environmental condition or having leaders to improve environmental awareness, and giving priority to suppliers with good environmental performance under quality conditions.
5.2.3 In addition to the above principles, new suppliers shall meet the following conditions:
A) Have a legal business license and relevant qualification certification materials when necessary.
B) Having corresponding production, processing and storage conditions;
C) It has good quality reputation and credit status.
5.3 Preliminary Selection of Suppliers
5.3. 1 The production management department collects the basic information (business license, qualification certificate, enterprise profile, product description, quality inspection report, certification certificate, etc.) of suppliers capable of supplying company materials. ).
5.3.2 Suppliers shall be primarily selected according to the material categories provided by suppliers and the principle of supplier selection. In general, more than two suppliers should be selected for Class A, and more than one supplier should be selected for Class B and Class C. ..
5.3.3 The primary selection of suppliers shall be conducted according to the following steps:
5.3.3. 1 For suppliers with established supply channels, the production management department will verify the product quality, delivery date, service quality, reasonable price and other information according to the previous incoming inspection records and the collected basic information of suppliers, and then select suppliers from them.
5.3.3.2 to new suppliers:
For new suppliers of Class A materials, the production management department will organize the quality inspection department to conduct written evaluation and sample evaluation, and if necessary, conduct on-the-spot evaluation of suppliers to select suppliers.
For new suppliers of Class B materials, the production management department will organize written evaluation and sample evaluation, and only suppliers who can't send samples will conduct written evaluation, so as to select primary suppliers.
The new supplier of Class C materials shall be evaluated in writing by the Production Management Department to select the main supplier.
5.3.4 Three preliminary evaluation methods
5.3.4. 1 sample evaluation:
A production management department requires suppliers to provide samples and submit them to quality inspection department for sample inspection.
B. After the samples pass the inspection, they shall be approved by the Director of Health Management.
C. If the inspection is unqualified, the supplier can be informed of the inspection result, and then the sample can be sent for re-inspection. If it is judged to be unqualified again, it will not work.
5.3.4.2's written assessment:
For suppliers who can't send samples, a written evaluation should be made, and the production management department should carefully review the information of relevant suppliers and choose the detailed information of suppliers that meet the company's requirements to decide whether to be suppliers.
On-site evaluation in 5.3.4.3:
If on-site evaluation of suppliers is needed, the supplier's production capacity, quality management capacity and environmental conditions can be understood and evaluated on the spot according to the items in the Supplier Evaluation Form, and the suppliers that meet the company's requirements should be submitted to the manager of production management department for approval together with their evaluation materials.
5.4 Evaluation and Selection of Suppliers
5.4. 1 The company's evaluation and selection of suppliers shall be conducted in the form of meetings. Led by the production supervisor, the production management department organizes the quality inspection department to evaluate the first-class suppliers. The assessment includes the following contents:
A. Company size;
B. production capacity and technical level;
C. business environment;
D. sales ability or source of goods (intermediary).
5.4.2 According to the basic information of suppliers and the relevant information of three preliminary evaluation results, combined with the above evaluation contents, the participants will evaluate the primary suppliers one by one and record them in the Supplier Evaluation Form, and the reviewers will sign and be responsible for the evaluation results.
5.4.3 After the primary suppliers have passed the review, the Production Management Department submits the Supplier Evaluation Form to the General Manager for approval, and the approved suppliers can be regarded as qualified suppliers.
5.4.4 Suppliers who provide services for the company, such as external processing units and product transportation companies, are also listed as qualified suppliers after being approved by the general manager. Metrology laboratories and product testing institutions authorized by the state can directly serve as qualified suppliers without service quality evaluation (not included in the list of qualified suppliers).
5.4.5 The Ministry of Health Management will give priority to the approved qualified suppliers and compile the List of Qualified Suppliers. The list will take effect after being approved by the manager of the production management department.
5.5 Establishment of qualified supplier files
5.5. 1 For suppliers listed in the List of Qualified Suppliers, the Production Management Department must establish qualified supplier files in time, manage and analyze them, and accumulate data for selecting the best suppliers in the future.
5.5.2 The files of qualified suppliers include: materials and quality records, such as materials provided by qualified suppliers, supplier questionnaires, supplier evaluation forms, quality feedback sheets of purchased materials, qualified supplier evaluation forms, etc. , and manage according to the requirements of Record Control Procedure.
5.6 Quality tracking and re-evaluation of qualified suppliers
5.6. 1 When the purchased materials are found to be unqualified after inspection or verification, they shall be disposed according to the Control Procedure for Nonconforming Products. If the whole batch is unqualified, the quality inspection department will also issue a quality feedback form for purchased materials to inform the supplier of the unqualified quality status and make rectification within a time limit; If there is no obvious improvement after the expiration, and two consecutive batches are seriously unqualified, the qualification of qualified suppliers will be cancelled.
5.6.2 The Quality Inspection Department shall make statistics on the quality of goods delivered by suppliers and pass them to the Production Management Department as one of the bases for supplier re-evaluation.
Annual evaluation
5.6.3. 1 At the end of each year, the production management department will re-evaluate the supply quality, delivery date, cooperation degree and price of qualified suppliers in that year.
The evaluation of 5.6.3.2 adopts the percentage system, in which the quality of supply accounts for 40%, the delivery time accounts for 10%, the price accounts for 35%, and the degree of cooperation accounts for 15%.
A. Supply quality score = 40× (number of qualified batches ÷ number of delivery batches)
B delivery date score = 10× (number of delivery batches on time ÷ number of delivery batches)
C. Price score: When the price is lower than the market price of 35, it means that the market price is 30 and higher than the market price of 20.
D score of cooperation degree: the production management department counts whether the supplier is willing to cooperate when other special circumstances such as production occur.
According to the 5.6.3.2 principle, the Health Management Department of 5.6.3.3 recorded the quality, delivery date, cooperation degree and price score of the supply in the Qualified Supplier Evaluation Form, which was copied after approval by the Minister of Health Management Department or the person in charge of Health Management Department, and distributed to the supplier for reference as appropriate.
Evaluation, Classification and Review of Suppliers in 5.6.3.4
The total score of Grade A is 91~100; A-level suppliers give priority to each purchase and payment.
Grade b total score 75 ~ 90; B-level suppliers, maintain the original purchase quantity.
The total score of grade C is 65 ~ 74; For C-level suppliers, please make improvements before ordering for trial use.
The total score of grade d is 0 ~ 64; D-level suppliers apply for cancellation of registration qualification.
5.7 Purchasing information
5.7. 1 Documents such as purchase contract or agreement or purchase list shall include the following information of purchased products:
A product quality requirements: receiving the applicable version of product standards or acceptance specifications or other accurate identification methods.
B. other requirements; Product name, specification, quantity, delivery, price or other accurate identification methods.
Where appropriate, the procurement documents also include:
A request for approval or recognition of the supplier's products, procedures, processes, equipment and personnel, such as the requirements for safety certification of the supplier's products, the requirements for processing, equipment and personnel, and the service requirements for entrusted testing. ;
B. applicable quality management system requirements.
Procurement implementation
5.7.2. 1 The production management department prepares the purchase contact list or purchase contract according to the purchase application form prepared by the quality inspection department, and specifies the product name, specifications, price, delivery time, payment method, packaging and transportation. For purchased products, the supplier shall be selected from the List of Qualified Suppliers after being audited by the director of production management department.
5.8 Verification of purchased products
4.8. 1 The inspector of the quality inspection department shall inspect or verify the purchased materials according to the requirements of the Product Monitoring and Measurement Control Procedure, and accept them if they are qualified, and reject or accept them with concessions if they are unqualified, so as to ensure that the purchased products meet the specified requirements.
4.8.2 When the company or customer needs to go to the supplier's site for verification, the production management department shall stipulate the verification arrangement and product release method in the procurement documents, so that the company or customer can verify the purchased products.
4. All records generated by10 procurement control shall be managed by the production management department in conjunction with relevant departments in accordance with the requirements of Record Control Procedure.