What are the data training contents of the supply department? What do you need to talk about?

The contents and work of data training in the Supply Department are as follows:

The specific implementation steps and methods of factory procurement include preparing purchase order plan, sorting out bill of materials and documents, issuing purchase orders, signing agreements and tracking contracts. It also describes how to evaluate and manage suppliers, and gives a practical table for reference.

Section 1 Basic Contents and Precautions of Procurement

1. What is the function of the purchasing department?

The functions of the purchasing department mainly include:

(1) Grasp the required purchasing information in time and maintain good internal communication.

(2) Investigate and master the supply channels of production materials, and find the source of material supply.

(3) Establish supplier files and contact suppliers to prevent the failure to find alternative suppliers in case of emergency.

(4) Refer to the raw material market and ask suppliers for quotations.

(5) Evaluate the supplier's supply price, material quality and delivery date, understand the market price trend of the company's main materials, make purchasing documents and purchase the required materials.

(6) Coordinate the delivery date of suppliers according to the purchase contract.

(7) Assist the Quality Department to check the quantity and quality of incoming materials.

(8) Assist the material control department to prevent and deal with sluggish materials and wastes.

2. What are the main functions and contents of the procurement quality assurance agreement?

(1) The role of quality assurance agreement:

① Clearly put forward the quality requirements for suppliers, and the quality requirements and inspection, test and sampling methods specified in the agreement shall be recognized and fully understood by both parties.

② Ensure the quality of purchased products through cooperation with suppliers.

(2) Requirements of quality assurance agreement:

① Both parties should recognize the quality assurance requirements to avoid leaving hidden dangers for future cooperation.

② The quality assurance agreement shall specify the inspection methods and requirements.

③ The content of cost and risk should be considered in the quality requirements proposed in the quality assurance agreement.

(3) The quality assurance requirements proposed in the quality assurance agreement may include the following contents:

① Product standards approved by both parties.

② The supplier implements the quality management system, and the third party of the company evaluates the supplier's quality system.

③ Company's acceptance method (including the determination of acceptable level AQL)

④ The supplier shall submit inspection and test data records.

⑤ The supplier shall conduct full inspection or sampling inspection and test.

⑥ Rules/specifications on which inspection or testing is based.

All landowners should be clear about the equipment, tools and working conditions used, as well as the provisions on methods, equipment, conditions and personnel skills.

3. What are the methods to reduce the procurement cost?

The main ways to reduce procurement costs are:

(1) Find a more suitable supplier.

(2) Look for materials that are more likely to be replaced.

(3) Improve the purchasing technology, such as increasing the purchasing quantity.

(4) Improve the original design.

(5) Improve storage and transportation methods and reduce inventory.

(6) Standardized procurement.

4. What does the procurement procedure include?

(1) Formulate and implement procurement quality control procedures to ensure that the quality of products provided by suppliers is controlled.

(2) Ensure that suppliers accurately understand the requirements of purchased products.

(3) Ensure to purchase from qualified suppliers. The ability of each supplier to provide qualified products should be reviewed.

(4) A clear quality assurance agreement should be reached with suppliers, and a clear agreement should be reached on verification methods to ensure the unification of verification results.

(5) Work out solutions to quality problems with suppliers.

(6) Keep the quality records related to the received products and the quality records related to the procurement control, so as to solve and deal with the related quality problems in time.

5. How should the procurement work be implemented?

Procurement consists of four links, and each link consists of several steps.

(1) purchase plan

The purpose of the plan is to make a purchase plan according to the customer's demand and production capacity, and make a comprehensive balance to ensure the timely supply of materials, reduce inventory and cost, and reduce emergency orders.

The main links are: evaluating order demand, calculating order capacity and making order plan.

(2) Supplier evaluation

The purpose of supplier evaluation is to meet the requirements of procurement in terms of quality, cost, supply and service.

The main links of supplier evaluation include: preparation of supplier evaluation, primary selection of suppliers, trial production, batch testing and determination of supplier list.

(3) Purchase orders

The purpose of sending orders is to provide qualified raw materials and accessories for the production department, and to evaluate and feedback the performance of the supplier group.

The main links are: order preparation, supplier selection, contract signing and contract execution tracking.

(4) Procurement management

The main purpose of procurement management is to correctly implement the procurement principles of enterprises.

The main links are: document approval, including planning, evaluation report, order contract, payment review and approval.

6. How to make a purchase order plan?

(1) Understand the market demand

If any production enterprise wants to make a more accurate order plan, it must first be familiar with the market demand plan, make a production demand plan from the further decomposition of market demand, and then make quarterly and monthly plans according to the annual plan.

(2) Understand the production demand

(1) in order to understand the requirements of production materials, procurement planners must be familiar with the common sense of production planning process.

② Material demand plan comes from: production plan, independent demand forecast, bill of materials file and inventory file.

(3) Prepare the basic information of the order

The basic information of the order includes:

① Supplier information of order materials

(2) For materials with multiple suppliers at the same time, the ordering proportion shared by each supplier shall be coordinated by the purchaser.

(3) Order cycle: the order maker inquires the basic purchasing parameters of materials from the information system according to the material items of production requirements.

(4) Information needed to make an order plan

Information required for order planning includes:

① Material name, required quantity and arrival date.

(2) Sometimes it is accompanied by basic information such as market demand plan, production plan and order.

7. How is the bill of material file generated?

(1) Bill of Materials is the core document of manufacturing enterprises. The purchasing department determines the purchasing plan according to the bill of materials, the production department arranges the production according to the bill of materials, the financial department calculates the product cost according to the bill of materials, the planning department determines the material demand plan according to the bill of materials, and other departments such as sales and warehousing use the bill of materials.

(2) The bill of materials contains the information of all components, spare parts and raw materials that make up the product, and provides the product composition information for preparing the material demand plan.

(3) The bill of materials of an enterprise should be stored, maintained, updated and managed by a full-time department, and a bill of materials database should be established to ensure the accuracy, completeness and universality of the bill of materials and improve the query efficiency. The practice of storing the bill of materials by each department should be avoided.

(4) Make a parts list. The product designer extracts data from the product design drawing, generates all the parts list of the final product, and forms the parts list of the product.

8. How to prepare a purchase order?

(1) Be familiar with the demand order operation of material items.

There are many kinds of orders. Ordering personnel should first be familiar with the ordering plan, take the time to understand the material items, and take the time to understand the technical data of the materials. Purchasing directly from abroad may get better quality and lower price, but at the same time, it also increases the operation difficulty of the order link, complicated procedures and long delivery time.

(2) Compare/confirm prices

Purchasing personnel have the right to place orders/contracts with the most suitable suppliers in the supplier group to safeguard the best interests of the enterprise.

(3) Confirm the standard and quantity of required materials.

9. How to track the purchase contract?

(1) Tracking process document

① For the procurement of any outsourced parts (materials that need to be processed by suppliers), the ordering personnel should follow up the process documents provided to suppliers.

(2) If it is found that the supplier does not have relevant process documents, or the process documents have quality and delivery problems, the supplier shall be reminded to modify them in time.

(3) Require suppliers and contemporary commodities to make compensation according to the terms of the contract if they can't deliver the goods with good quality and quantity on time.

(2) Tracking suppliers' raw materials

Upon receipt of the contract, a single supplier considers the contract "completed". If necessary, suppliers must be reminded to prepare raw materials in time, especially those with poor reputation/cooperation.

(3) Tracking the machining process

Used for one-time/large-sum expenditure project procurement, equipment procurement, engineering procurement, etc. In order to ensure the delivery date and quality, purchasing personnel need to monitor the processing process and even participate in the supervision of its processing process.

(4) Tracking assembly and testing

Assembly and testing are important links in product production, which requires purchasing personnel to have good professional background and industry work experience.

(5) Tracking packaging warehousing

Purchasing personnel can know the warehousing information of materials by telephone. For important materials, the purchaser had better go to the supplier for on-site inspection.

For some emergency materials, the procurement personnel should fully follow up; For suppliers with long-term continuous and stable supply, the contract tracking link can be exempted.

10. What are the common contract terms?

The formal sales contract mainly includes the following contents:

(1) Name

(2) Quantity

(3) Date of signing

(4) Signing place

(5) Names of the buyer and the seller

(6) Address

(7) Preface to the Contract

(8) Commodity name

(9) Quality specification

(10) quantity