The fresh inventory process is as follows
I. Purpose of the list
1. The profit and loss of the supermarket in this inventory cycle.
2. Understand the sales situation and loss ratio of each single product, so as to strengthen management and control losses in the next business cycle.
3. Carefully analyze and remove the compressed unsalable products, sort out the goods, and clean up the work area.
2. The principle of inventory:
1. Truth: It is required to count all engineering quantities, and the data must be clear. Deception or fraud is not allowed to cover up loopholes and mistakes.
2. Accuracy: The inventory process requires accuracy, whether it is data entry, spot check or counting, it must be accurate.
3. Integrity: All inventory processes, including the planning of inventory areas, must be complete, and areas and commodities cannot be omitted.
4. Clarity: Different people are responsible for different jobs during the inventory process, so all information must be clear and all employees should write clearly. The goods must be sorted out 10 minutes before the start of the inventory, so that the inventory can be carried out smoothly.
5. Team spirit: Fresh-keeping inventory is an operation process involving all departments. In order not to affect the normal business during the day, the fresh-keeping inventory is arranged after the end of business on the penultimate night of each month. The staff of the whole department must have a good sense of cooperation and coordination, focus on the overall situation and make an overall inventory as planned.
Three. Preparation before inventory.
1. The inventory table must be made in duplicate two days before the inventory confirmation date, and the inventory weight shall be based on the net weight.
2. Personnel training and matters needing attention
3. The inventory quantity of commodities must be controlled 2 days before the inventory confirmation date.
4. Arrange the goods in the inventory area on the day of inventory.
5. Positioning of inventory personnel
6. The finance department should calculate all the new documents this month.
7. The computer department locks the inventory after the business ends on the inventory day and sets the inventory benchmark before the inventory begins. All data entry must be completed the day before the inventory date, and the department will stop correcting the computer inventory goods.
8. Inventory date (warehouse inventory in operation, after which the warehouse will be sealed. Store inventory, must be closed)
9. Preparation of electronic scales, wiring boards and computers.
Fourth, the management of inventory operation process
1, the inventory operating system shall be formulated by the supermarket chain headquarters, and its contents include:
* Inventory method (based on actual offer or account quotation)
* Inventory cycle (monthly or quarterly)
* Accounting treatment regulations;
* Handling methods of inventory variance and improvement countermeasures.
* Provisions on rewards and punishments for inventory results
2. Each store is responsible for organizing the inventory workers, and the headquarters staff will go down separately to guide and supervise the inventory work of each store. Generally speaking, the inventory operation is the operation with the most input by supermarket store personnel, so all employees are required to participate in the inventory.
3, inventory operations to determine the responsibility area to people. In order to make the inventory work orderly and effectively, the inventory configuration diagram can generally be used to allocate the responsible areas of inventory personnel. Each store should make a good inventory plan, mark the number of the aisle, display rack and warehouse in the back of the store, and mark the display rack and freezer with the same number as the inventory plan. With the inventory configuration chart, the responsibility areas of inventory personnel can be allocated in detail, and inventory personnel can also define their own inventory range. When confirming the stocktakers in the responsible area, it is best to adopt the exchange method, that is, the operators of commodity department A check the operation area of commodity department B and make corresponding exchange to ensure the accuracy of inventory and prevent? Since the board? It may be a false situation.
4. Notice should be posted before the inventory to inform the customer to avoid customers coming to shop for nothing during the inventory period (it is best to post it three days before the inventory date), and at the same time, the manufacturer should be informed to avoid the inconvenience caused by the direct delivery of goods by the manufacturer during the inventory period. In addition to preparing the inventory operation of these two stores, it can be mainly divided into the following stages:
(1) Commodity sorting.
Sorting out the goods two days before the actual inventory will make the inventory work more orderly and effective. To sort out commodities, we should grasp these key points:
[1] Commodity arrangement at the end of the central display shelf.
At the front end of the central display stand (near the exit), some promotional items are often displayed. When sorting out commodities, we should pay attention to the combination of commodities, distinguish the category and name of each commodity, sort it out, and don't confuse it with a commodity. A product is often displayed neatly at the tail end of the central display shelf (near the store). When sorting out, we should pay attention to whether each box of the displayed goods is full, take away the empty boxes and fill the insufficient boxes with goods, so as to avoid making inventory mistakes by truthfully counting the empty boxes and boxes not filled with goods.
[2] Commodity layout of the central display shelf.
There are many commodities on the central display shelf, and the quantity of each commodity is also stipulated. However, we should pay special attention to whether each commodity is mixed with other commodities, and whether the latter commodities are blocked by the previous commodities and are not counted.
[3] Complete the product with a wall-mounted display rack.
Wall-attached display shelves are generally located in the main aisle, so the sales of goods are large, and the focus of commodity sorting is to count according to the rules of commodity display.
[4] random display of goods.
For the commodities displayed at random, make clear the quantity of the commodities below, and make a good mark and record, so that as long as the commodities above are counted, the total number of commodities can be quickly counted.
[5] Surface treatment of goods with narrow slits and highlights.
These two kinds of goods on display should be counted by a special person, preferably the person who designed and displayed these goods.
[6] Arrangement of goods in stock.
Special attention should be paid to two points when sorting inventory goods: first, pay attention to small boxes that are easily blocked by big boxes, so put small boxes in front of big boxes when sorting; Second, we should pay attention to avoid counting some boxes with insufficient goods as whole boxes, so we should write the exact quantity of internal goods on the boxes. Failure to pay attention to the first point will lead to the omission of actual inventory in the calculation, and failure to pay attention to the latter point will lead to excessive inventory in the calculation, thus making the inventory count inaccurate.
[7] Final sorting of goods before inventory.
Generally, the goods are finally sorted two hours before the inventory. At this time, we should pay special attention to the fact that the order of goods displayed on the shelves must not be changed, that is, the order of goods on the inventory list is consistent with that on the shelves. If the orders are inconsistent, the inventory records will not match.
(2) filing.
[1] Purchase Doc Sorting.
In the arrangement of procurement documents, special attention should be paid to the document handling of direct shipment by the manufacturer. For supermarket chain stores, it takes a long time for cargo manifests delivered directly by manufacturers to reach the company's finance department, and inventory errors will occur if these manifests are not handled properly. Special attention should be paid to the handling of bills of lading delivered directly by the manufacturer. When you receive the goods directly sent by the manufacturer in the inventory preparation stage, you should issue an invoice, directly record the number of the bill of lading, keep one for yourself, and send the others to the finance department of the headquarters. The significance of handling the bill of lading immediately is that the goods delivered directly have been recorded in the store's inventory goods, so that the illusion that the purchase volume is reduced and the gross profit is higher than the actual one will not appear because the arrival bill has not arrived.
[2] Collation of price change vouchers [3] Summary of net sales income (excluding tax and including tax) [4] Summary of scrapped products [5] Summary of gifts [6] Collation of mobile warehouse receipts.
5. Inventory operation.
Before the formal start of the inventory operation, first assign the person in charge of the inventory area to explain the importance of the inventory work. In particular, I want to warn you that the goods you start counting are not just goods, but money. We should count the goods responsibly and not be careless. Then open the inventory list and tell the filling method of the inventory list.
When telling how to fill in the inventory list, you should also tell how to deal with inferior or damaged goods, such as collecting these goods, distinguishing them from normal goods, and collecting them at designated places for unified treatment.
(1) Initial point and repeated point of inventory operation.
The responsible person carries out the initial inventory, and re-counts the results of the initial point. After re-counting, the responsible person should be changed, and the results should be recorded in red ink on the inventory list.
(2) Check the inventory operation.
For the inventory results of each team and each responsible person, the manager and other responsible persons should carefully check, and the focus of the inspection is:
[1] Whether all kinds of goods have been recorded on the inventory list and whether the quantity and amount have been counted;
[2] For commodities with high unit price or large quantity, it is necessary to check the quantity again to ensure that there are no errors;
[3] Review the handling of defective and damaged products.
(3) Records of the aftermath after counting.
After confirming that there is no abnormality in the inventory record, prepare and clean the next day's normal business. The contents of this after-care work include replenishment, restoring the appearance of the display to its original state, and cleaning up the paper scraps on the channel. The purpose of the after-care work is to achieve the effect that the whole store can open normally the next day. At this point, the physical work of the inventory operation is over.
6, inventory work books
After the physical inventory operation is completed, the account book for the inventory operation will be carried out. The work of the inventory account book is to multiply the original price and quantity of each commodity recorded in the original price column of the inventory list to get the inventory amount of the commodity. In this work, it is necessary to re-check the quantity column, check whether the unit has any measurement errors, confirm some abnormal figures, and correct some seemingly obvious errors. Add up the amount on each list and you will get the total. The store should send the inventory results to the financial department of the headquarters, and the financial department will review all the inventory data, and then you can get the operating results of the store and settle the gross profit and net profit, which is the final result of the inventory operation.
In general, for supermarkets, the inventory loss rate should be below 2%. If it exceeds 2%, it means that the inventory result is abnormal, either the inventory is false or the enterprise is poorly managed. The countermeasures are: re-inventory or improve management.
Verb (abbreviation of verb) points for attention in inventory
1. Make an inventory of fresh goods once, without repetition, but make a spot check. The sampling ratio shall not be less than 10%, and the error shall not be greater than 3%.
2. The inventory method must be from left to right, based on the shelf, to avoid mistakes and omissions.
3. Inventory must be counted. An employee should weigh the goods, clean the shelves and put them back in place.
4. Noisy and loitering are not allowed in the process of counting.
5. After counting a document, it must be submitted to the main console immediately to obtain another inventory table.
6. Cold storage and freezer inventory, refrigeration equipment must be closed, personnel should wear cotton-padded clothes for inventory.
7. The digital writing of the inventory table should be clear and standardized, and the number of pages of the inventory table should be correct.
8. In case of special circumstances, immediately report to the console.
9. After the inventory, you must call the manager on duty or the department manager for spot check. After the spot check is correct, the inventory table will be sealed and handed over to the department manager.
Verb (abbreviation for verb) Work after inventory.
1. Arrange computer personnel to input inventory data into the computer and print out the inventory profit and loss statement.
2. The supervisor and manager of this department review and analyze the profit and loss of this inventory cycle.
3. And make corresponding measures and changes for the next work cycle.
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